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13 Cards in this Set
- Front
- Back
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Data |
Represent of information in a formalized manner suitable for communication, interpretation and processing generally by a computer system and raw data refers to unprocessed data. |
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Information |
Lead to knowledge regardless of the medium of it conveyance to a person or more. |
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Document |
A medium through which is imprinted for convey to one person or more and also can be define as smallest units for filing |
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Records |
-Recorded information, regardless of media or characteristics, created or received and used in the operation of organization. -it provides evidence of a business transaction. -Is a document with evidentiary value. |
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Types of records |
Public records - Records created or received and maintained in any public sector agency. Private records - Records created or received and maintained by non-governmental organizations or individuals relating to their private and public affairs. |
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Evidence |
An indication, sign, testimony, in support of a conclusion. -Permanence
-Values as official sources information
-Authentic
-Unique |
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Records center |
Building designed or adapted for the low cost storage, maintenance and communication of semi current records pending their ultimate disposal. |
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Archive |
Records, usually but not necessarily, non-current records, of enduring value selected for permanent preservation. |
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Archival repository |
A building or part of a building in which archive are preserved and made available for consultation also known as an archives. |
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Filing |
Action of arranging in a predetermined sequence. |
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Retrieval |
Process of finding records or information. |
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Records control |
Set of procedure used to make filing and retrieval reliable and systematic processes. |
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Basic types of records. |
-General correspondence Letters,memorandum,telegrams,enclosures,reports and miscellaneous material, arranged by subject. |
