Notary

Front 1

Acknowledgement

Back 1

A formal declaration before a notary public or other authorized person by an individual signing an instrument that such execution is his or her free act and deed and that it was signed willingly for the purpose to find in the instrument

Front 2

Affiant

Back 2

Person who makes and subscribes and affidavit

Front 3

Affidavit

Back 3

A written statement of facts made voluntarily verbally confirmed to be true by an oath or an affirmation and signed before a notary public or other person authorized to administer Oaths

Front 4

Affirm

Back 4

To make a solemn formal Declaration of the truth of a statement or testimony under penalty of perjury

Front 5

Affix

Back 5

To attach or impress the notary seal to a document

Front 6

Apostille

Back 6

A certificate of notarial authority issued by the secretary of state so lieutenant governor or the county clerk's office usually needed to authenticate documents going to foreign countries. testifies to the validity of the notary

Front 7

Attest

Back 7

To certify or bear witness to, to affirm to be true or Genuine

Front 8

Attorney-in-fact

Back 8

An individual authorized to act in another's behalf by power of attorney

Front 9

Authentication

Back 9

Process of verification of notarial authority, usually used when a document is going to a foreign country that does not recognize or accept the authority of the apostille

Front 10

Certified copy

Back 10

An exact, complete and unaltered copy of a document that is not a publicly recorded document, signed as a true copy of the original by the public official who made the copy.

Front 11

Coercion

Back 11

Forced or compelled into compliance, through fear, intimidation, or threats. I notary must ensure that no coercion is used in the signing of the document. I'll parties must sign willingly. If the notary suspect scores and he should refuse to notarize the documents

Front 12

Commission

Back 12

The certificate verifying appointment as a notary, authorizing the notary to perform the official acts of that office also refers to the term of office. commission term varies in length depending on your state from 2 years to Lifetime appointments

Front 13

Deed

Back 13

A document by which a person conveys or transfers real property

Front 14

Jurat

Back 14

The notaries written certificate on any sworn statement for affidavit. Document must be signed and sworn to or affirmed before the notary

Front 15

Oath

Back 15

A solemn affirmation of the truth of any statement, under penalty of perjury

Front 16

Perjury

Back 16

Making a false statement under oath or affirmation. Usually punishable by fine, prison term, or both

Front 17

Personally known

Back 17

Having an acquaintance derived from association with an individual, which establishes the individual's identity with at least a reasonable certainty

Front 18

Power of attorney

Back 18

A document authorizing a person to act us another sagent or representatives for a specific purpose

Front 19

Principal

Back 19

The person making the power of attorney

Front 20

Reasonable care

Back 20

That degree of care which a person of ordinary prudence and intelligence would exercise in the same or similar circumstances. Failure to exercise such care is negligence

Front 21

Satisfactory evidence

Back 21

Acceptable identification of an individual not personally known to the notary identification must have a photograph, physical description, and personal data about the individual, such as height, date of birth, and is preferably government-issued

Front 22

Subscribe

Back 22

To sign a document

Front 23

Swear

Back 23

To take an oath

Front 24

Testator

Back 24

Person making a will

Front 25

U.P.L.

Back 25

An abbreviation for the unlicensed practice of law notaries should proceed with Extreme Caution whenever asked to perform duties for the Puritans have legal implications

Front 26

Venue

Back 26

The location (State and County) the notarial asked actually takes place. Stated in the following form: state of blank

County of blank

Front 27

Will

Back 27

An instrument by which an individual makes a disposition of his or her real and personal property, to take effect after his or her death

Front 28

Change of name/address

Back 28

$10 to Secretary of State

Front 29

Duplicate Identification Card

Back 29

$10 to Secretary of State

Front 30

Filing Certificate of Official Character

Back 30

$10 to Secretary of State

Front 31

Authentication Certificate

Back 31

$3.00 to Secretary of State

Front 32

Oath or Affirmation

Back 32

$2.00 to Notary

Front 33

Acknowledgment (each person)

Back 33

$2.00 to Notary

Front 34

Proof of Execution

Back 34

$2.00 to Notary

Front 35

Swearing Witness

Back 35

$2.00 to Notary

Front 36

Protest of Note, Commercial Paper, etc

Back 36

$.75 to Notary

Front 37

Each additional Notice of Protest (limit 5)

Back 37

$.10 to Notary

Front 38

Who appoints a notary

Back 38

Secretary of State (NYS)

Front 39

What is the term of a notary

Back 39

4 years

Front 40

What does a notary need to be?

Back 40

Citizen of the US AND be a NYS resident, or have a place of buisness in NYS

Front 41

Can a notary move out of the state and still be a NYS notary?

Back 41

Yes, if they maintain a place of business in NYS

Front 42

Of what must the Secretary of State be satisfied about the applicant?

Back 42

1. of good moral character

2. has the equivalent of a common school education (GED)

3. is familiar with the duties and responsibilities of a notary

These do NOT apply to attorneys and certain Court Clerks. Also not to a person applying for reappointment if during his term or within 6 months of expiration of term as notary.

Secretary of State may waive such requirements for a person not able to apply for reappointment because of his service in the US armed forces, provided that his discharge is not dishonorable.

Front 43

What must the notary be allowed if there is an attempt at removal?

Back 43

1. A copy of the charges

2. Opportunity to be heard in oral argument

3. go before an administrative law judge

Front 44

Who cannot be appointed a notary?

Back 44

Anyone convicted of a felony, or charges such as burglary, illegal weapons, burgler tools, buying or selling stolen property, aiding escape from prison, unlawful entry of a building, narcotic drug possession or distribution, violating sections of the old or new penal law or special sections fo the Judiciary law, vagrancy, prostitution

Front 45

Executive law 131 Procedure of appointment: what must a notary applicant submit to the Secretary of State?

Back 45

1. notary public application

2. oath of office (duly executed, with signature)

Front 46

Executive Law 131

What is the application fee for notary public?

Back 46

$60

Front 47

Executive Law 131

What is on the notary ID card?

Back 47

name, address,

Front 48

Executive Law 131

By the 10th day of the following month, the Secretary of State shall Transmit to the county clerk:

Back 48

1. the commission

2. Certified copy of the original oath of office with signature

3. $20 from the $60 fee paid by the applicant

Front 49

Executive Law 131

What must the county clerk maintain?

Back 49

An index of commissions of notaries

Front 50

Executive Law 131

Applicants for reappointment must submit to the county clerk...

Back 50

1. application

2. oath of office (duly executed, with signature)

Front 51

Executive Law 131

what does the county clerk do if satisfied as to the completeness of the application for reappointment

Back 51

issue a commission

Front 52

Executive Law 131

What is the cost of reappointment and to whom is it given?

Back 52

$60 to the county clerk

Front 53

Executive Law 131

By the 10th day of the following month after the notary applies for reappointment, what shall the county clerk transmit to the Secretary of State?

Back 53

1. the commission

2. certified copy of the original of the application

3. $40 from the $60 fee

Front 54

Executive Law 131

who shall keep a record of commissions it receives from the county clerk?

Back 54

Secretary of State

Front 55

Executive Law 131

What is the charge for a change of name or address?

Back 55

$10 - except when the changes are made in the application for reappointment

Front 56

Executive Law 131

What is the fee for a duplicate notary identification card?

Back 56

$10 The duplicate card must have the word "duplicate" stamped on its face and must have the same number as the card it replaces

Front 57

Executive Law 132

A certificate of official character of a notary public may be issued by:

Back 57

1. Secretary of State

2. County Clerk

Front 58

Executive Law 132

1. County Clerk Filing fee for a certificate of official character.

2. Filing fee for issuance by the county clerk of a certificate, with seal is...

Back 58

1. $10

2. $5

Front 59

Executive Law 133

A county clerk may affix a certificate of official character to any certificate or proof or acknowledgment or oath signed by a notary. The fee for certification of the notarial signature is

Back 59

$3.00