Reading...
Play button
Play button
Use LEFT and RIGHT arrow keys to navigate between flashcards;
Use UP and DOWN arrow keys to flip the card;
H to show hint;
A reads text to speech;
73 Cards in this Set
- Front
- Back
|
May simplifed acquisition procedures be used to acquire personal services?
|
yes, if agency has specific statutory authority.
|
|
|
Who is considered a contracting officer?
|
Any person obligating the government using simplified acquisition procedures.
|
|
|
BPA's are established by whom?
|
Shore contracting activities.
|
|
|
Are GSA schedules a required source of supply?
|
No, optional.
|
|
|
When placing orders under federal supply schedules (FSS) does competition need to be done?
|
No.
|
|
|
All oral orders must be confirmed in writing whithin what number of days?
|
10
|
|
|
May the person responsible for originating or approving purchase requrest be appointed imprest fund cashier?
|
No.
|
|
|
Imprest fund authorization, establishment, appointment, revision and revocation letters shall be retained for a period not less than how many years?
|
5 years after fund disestablished or appointee ceases to serve.
|
|
|
What does defense Federal Acquisition Regulation Supplement (DFARS) provide?
|
Procurement policy by implementing and supplementing the FAR.
|
|
|
What is the dollar amount (threshold) for micro–purchases?
|
$2,500.00
|
|
|
The Federal Acquisition Regulations (FAR) provides procurement policy to whom?
|
All executive agency components.
|
|
|
What does DFARS stand for?
|
Defense Federal Acquisition Regulation Supplement.
|
|
|
Define not–procurment official.
|
Any contracting officer whose authority is limited to micro–purchases threshold ($2,500) and total annual purchases are limted to $20,000 in a 12 month period.
|
|
|
What is the Simplified Acquisition Threshold?
|
$100,000
|
|
|
What is the Simplified Acquisition Threshold outside U.S. during contingency operations?
|
$200,000
|
|
|
What is the exception to the Simplified Acquisition Threshold?
|
$50,000 threshold unless contracting office has FACNET certification.
|
|
|
Define "purchase order".
|
A written offer by ships contracting officer to buy supplies or services.
|
|
|
What is the SF 1165?
|
Receipt of cash – subvoucher.
|
|
|
Who gives ships the authorization to use the Government wide commercial purchase card(GCPC) and is what format?
|
TYCOM in writing.
|
|
|
TYCOM's may authorize a ship to have an imprest fund of any amount not exceeding what dollar amount during overseas deployment in support of a presidentially declared contingencies?
|
$5,000
|
|
|
The maximum authorized amount of cash in an imprest fund normally will not exceed what dollar amount?
|
$1,000
|
|
|
May the Disbursing Officer be appointed imprest fund cashier?
|
No.
|
|
|
Imprest fund cash advances will be accounted for daily, however, cash advances may not remain outstanding for how many number of days?
|
seven days.
|
|
|
Imprest fund inspections are done how frequently?
|
At least quarterly.
|
|
|
Who appoints the imprest fund cashier in writing?
|
CO or Suppo if designated.
|
|
|
Imprest fund purchases should not exceed what dollar amount?
|
$500
|
|
|
Outstanding imprest fund transactions should be cleared by what maximum number of days?
|
30 days.
|
|
|
What is the NAVSUP Form 1321?
|
Navy C.O.D. Order (4270)
|
|
|
What form is used as the Interim receipt of cash?
|
SF 1165
|
|
|
What is the find for committing fraud against the government?
|
$10,000 or 5 years imprisonment or both.
|
|
|
Can the imprest fund be used/not be used for the following list?
A.) Payment of saliers? |
A.) No.
|
|
|
Can the imprest fund be used/not be used for the following list?
B.) Buying money orders for one time purchse of books, periodicals? |
B.) Yes.
|
|
|
Can the imprest fund be used/not be used for the following list?
C.) Paying for postage stamps? |
C.) Yes.
|
|
|
Can the imprest fund be used/not be used for the following list?
D.) Transportation passes? |
D.) Yes.
|
|
|
Can the imprest fund be used/not be used for the following list?
E.) Cashing checks or money orders? |
E.) No.
|
|
|
Can the imprest fund be used/not be used for the following list? F.) Payment for purchases from contractors or agents who are military personnel or civilian employees of the government?
|
F.) No
|
|
|
How often are internal reviews conducted for requisitioners, cardholders, and approving oficials to ensure that internal controls and local procedures are followed?
|
Semi–annual
|
|
|
Chapter 1 of enclosure 3 of the NAVSUPINST 4200.85C covers what?
|
Shipboard procurment authority.
|
|
|
Chapter 7 of enclosure 3 of the NAVSUPINST 4200.85C covers what?
|
Imprest funds.
|
|
|
Chapter 8 of enclosure 3 of the NAVSUPINST 4200.85C covers what?
|
Purchse card.
|
|
|
How often are the combinations of imprest fund cashiers safes changed?
|
Every six (6) months.
|
|
|
What official is any cardholder whose single purchse limit does not exceed the micro–purchase threshold and whose total purchases may exceed $20,000 in any 12 month period/
|
Procurement Official.
|
|
|
Can the single purchase limit be delegated to each cardholder in $50 increments or it just set at $2,500?
|
yes, it can be delegated in $50 increments.
|
|
|
Who is the primary liaison between the ship and the bank conserning matters of the purchase card?
|
(APC) Agency Program Coordinator.
|
|
|
List 3 prohibited uses of the purchse card?
|
Cash advances/rental or lease of land or buildings/telecommunications services/rental or lease of vechicles/repairs to GSA vehicles/Travel expensives/hazmat material/services/rental or lease of 30 days.
|
|
|
What is the dollar amount threshold for a non–procurement officail in a 12 month period?
|
$20,000
|
|
|
What office shall assist the ship and the bank in tracking and resolving disputed purchases?
|
Dispute office.
|
|
|
What code is assigned to the cardholder card by the bank, which categorizes each merchant according to the type of business the merchant is engaged in?
|
Merchant type code.
|
|
|
What is the name of the official invoice(report) sent to the designated billing office within 5 days after the end of the ships billing cycle? Includes all cardholder's accounts.
|
Financial summary report.
|
|
|
What term defines the spending limit imposed on a cardholder's cumulative purchase and transactions in a giving billing cycle?
|
Billing cycle purchases limit.
|
|
|
How are billing cycle purchase limit assigned to cardholders?
|
(AO) Approving official.
|
|
|
Who's responsible for reviewing his/her cardholders monthly statements and verifying the purchases were for official government purpose?
|
(AO) Approving official.
|
|
|
Who may determine who the approving officials and cardholders shall be?
|
(APC) Agency program coordinator.
|
|
|
Government wide commercial purchase card, what is the function of the (APC) Agency Program Coordinator?
|
Is the point of contact for GSA and bank and has overall responsibility for the program.
|
|
|
T/F – When issuing delivery/task orders against IDTC the contractor/ordering officer needs to seek competition, negotiate terms and conditions?
|
False, does not need to.
|
|
|
Who may appoint the supply officer as the ships contracting offcer with authority to relegate his/her procurement authority?
|
CO
|
|
|
Can senior enlisted personnel and storekeepers be delegated procurment authority?
|
Yes.
|
|
|
Of the following which does not need to be included in the contracting officer appointment letter? Name/ Limitations/ Duties/ Training/ Standars of conduct/ Signature/ Delivery order/ effective date
|
Delivery order is not listed.
|
|
|
What 4 instructions should the supply officer maintain for use when excercising procurment authority?
|
NAVSUP P–485 /
NAVSUPINST 4200.81 / NAVSUPINST 4200.85 / NAVSUP–567 |
|
|
There are three basic function preformed in processing of purchase actions. The Supply Officer shall ensure no one person peforms more than two of these functions. Name the 3 functions?
|
a. Preparation and approval
b. Solicitation and award of pruchase c. receipt, inspection, acceptance of material |
|
|
If an unauthorized commitment occurs can the person who made the unauthorized commitment be held personally liable for the cost of the transaction?
|
Yes.
|
|
|
An individual who makes an unauthorized commitment is required to provide what to the CO?
|
Written statement IAW NAVSUPINST 4200.81 series.
|
|
|
Oversight of the purchase function aboard ship will be preformed by who as part of the scheduled management assessment?
|
TYCOM.
|
|
|
Who authorizes ships to establish an imprest fund, and by what method is this given?
|
TYCOM, in writing.
|
|
|
How many imprest funds may be established?
|
One unless TYCOM authorizes more.
|
|
|
The original and 3 copies of the CO imprest fund authorization letter are given to whom?
|
a. Original– imprest fund cashier.
b. Copies– TYCOM/Disbursing Officer/Supply Officer |
|
|
Can the imprest fund cashier have access or control of more than one imprest fund?
|
No.
|
|
|
Simpliefied acquisitions shall only be issued as what?
|
Firm fixed price actions.
|
|
|
What is an order for services placed against an established contract?
|
Task order.
|
|
|
What is the preferred means for effecting the acquisitions of supplies and services over micro purchase threshold?
|
FACNET
|
|
|
What are the TYCOM's shipboard procurement authority responsibilities?
|
Establishing limits and monitoring ships use of procurement authority.
|
|
|
What are the CO's shipboard procurment authority responisbilities?
|
Ultimately responsiblity.
|
|
|
What are the SUPPO's shipboard procurment authority responisbilities?
|
Responsible to thE CO for all supply functions.
|
