Namp Volume V Chapter 10 - Naval Aviation Maintenance Discrepancy Reporting Program

Front 1

What is The Naval Aviation Maintenance Discrepancy Reporting Program?

Back 1

The Naval Aviation Maintenance Discrepancy Reporting Program establishes policy, responsibilities, and requirements for reporting substandard workmanship, improper QA procedures, and deficiencies in material and publications.

Hint 1

page 10-1

Front 2

Who is responsible for reporting deficiencies, defects, and discrepancies which could adversely affect safety of operations?

Back 2

All hands are charged with the responsibility of reporting deficiencies, defects, and discrepancies which could adversely affect safety of operations. Mishaps can be prevented by making others aware of hazards.

Hint 2

page 10-1

Front 3

What does the acronym NAMDRP stand for?

Back 3

NAMDRP - Naval Aviation Maintenance Discrepancy Reporting Program

Hint 3

page 10-1

Front 4

What does the NAMDRP consists of?

Back 4

NAMDRP consists of the HMRs, EI requests, PQDRs (CAT I and II), ADRs, and TPDRs, (CAT I and II).

Hint 4

page 10-1

Front 5

What does the acronym HMR stand for?

Back 5

HMR - Hazardous Material Report

Hint 5

page A-6

Front 6

What does the acronym EI stand for?

Back 6

EI - Engineering Investigation

Hint 6

page A-5

Front 7

What does the acronym PQDR stand for?

Back 7

PQDR - Product Quality Deficiency Report

Hint 7

page A-12

Front 8

What does the acronym ADR stand for?

Back 8

ADR - Aircraft Discrepancy Report

Hint 8

page A-1

Front 9

What does the acronym TPDR stand for?

Back 9

TPDR - Technical Publications Deficiency Report

Hint 9

page A-15

Front 10

What are the Maintenance Officers responsibilities concerning the NAMDRP?

Back 10

The MO shall review and approve all NAMDRP reports. As the NAMDRP reports complete their reengineering phase and are repositioned to the NAMDRP web site, the MO shall perform the functions of the NAMDRP web site submitter (review and release the NAMDRP Report).

Hint 10

page 10-2

Front 11

If the MO is absent who takes his responsibilities regarding the NAMDRP?

Back 11

AMO

Hint 11

page 10-2

Front 12

What are the responsibilities of the QA officer concerning the NAMDRP?

Back 12

The QA Officer shall:
(1) Designate, in writing via the MMP, a NAMDRP Manager.
(2) Ensure required reports are properly drafted and submitted within specified time frames.
(3) Review CSEC reports and direct corrective actions for process improvement.
(4) Ensure the Aviation Safety Officer reviews all correspondence relating to aviation ground, flight, flight related, and explosive mishaps.

Hint 12

page 10-2 and 10-3

Front 13

what are the responsibilities of a NAMDRP Program Manager?

Back 13

c. The Program Manager shall:
(1) Be knowledgeable of OPNAVINST 3710.7, NAVSUP Publication 723, NAVAIRINST 4423.11, DOD 4500.9-R, OPNAVINST 8000.16, OPNAVINST 4410.2, OPNAVINST 3750.6, OPNAVINST 5102.1, SECNAVINST 4855.3, SECNAVINST 4855.5, NAVAIRINST 4700.22, NAVSUP Publication 484, and this instruction.
(2) Assist work centers in determining which reports are needed. Review all NAMDRP reports to
ensure they are accurate, clear, concise, and comprehensive.
(3) Review all reports to determine discrepancy trends.
(4) Maintain a program file to include:
(a) Applicable POCs.
(b) Outgoing NAMDRP reports for the past year or until final FST/LMTC response (closing
action) is received, whichever is greater. NAMDRP reports stored on the https://namdrp.navair.navy.mil/ web
site do not require hard copy files.
(c) FST/LMTC/manufacturer responses for 1 year or until final FST/LMTC/manufacturer response (closing action) is received, whichever is greater
(d) Follow-up NAMDRP messages/correspondence. Not required if web site technical dialog
correspondence is used.
(e) RCN log.
(f) Applicable references or cross reference locator sheets.
(5) Keep a log to ensure NAMDRP reports, including EMRs, are assigned unique RCNs.
(6) Initiate follow-up action when replies have not been received within prescribed time frames per paragraph 10.4d. Include RCN in all follow-up messages.

Hint 13

page 10-3

Front 14

What are the responsibilities of the Division officer and work center supervisors concerning the NAMDRP?

Back 14

Division officers and work center supervisors shall:
(1) Ensure NAMDRP indoctrination and follow-on training is provided to personnel. Training shall
include personnel responsibilities and shall be documented on the NAMP Indoctrination Training sheet
(Figure 2-5) in the individual's qualification/certification record.
(2) When required, draft reports and submit to QA.

Hint 14

page 10-3

Front 15

What is an HMR?

Back 15

HMRs provide a standard method for reporting material deficiencies which, if not corrected, could result in death or injury to personnel, or damage to or loss of aircraft, equipment, or facilities. Such incidents are reported regardless of how or when the discrepant condition was detected.

Hint 15

page 10-6

Front 16

Reports meeting the criteria for HMRs and warranting EI requests should be transmitted how?

Back 16

Reports meeting the criteria for HMRs and warranting EI requests should be transmitted as dual message reports, for example, HMR/EI request.

Hint 16

page 10-6

Front 17

Give examples warranting an HMR.

Back 17

(1) Malfunction or failure of a component part which, if not corrected, could result in death or injury to personnel, or damage to or loss of aircraft, equipment, or facilities. Submitting naval aircraft mishap reports required by OPNAVINST 3750.6 does not negate the requirements for submitting reports required by this instruction.
(2) Configuration deficiency (when discovered) which constitutes a safety hazard in aeronautical equipment (aircraft, SE, or components).
(3) Urgent action or assistance is required and corrective action must be completed at an early date because of operational requirement.
(4) Detection of a design that would allow incorrect installation of parts resulting in possible system malfunction or failure.
(5) In-flight or ground loss of aircraft parts in which maintenance or material factors are involved. TFOA is used when referring to such incidents. TFOA includes incidents generally categorized in other areas, such as a FODed engine which sheds parts or a helicopter rotor blade pocket failure.

Hint 17

page 10-7

Front 18

What factors requires you to submit an EI?

Back 18

b. Submit EI requests under any of the following when:
(1) Safety is involved. This includes EI requests prepared in conjunction with aircraft mishaps and HMRs when unsafe conditions exist.
(2) Additional technical or engineering information is required to complete an aircraft mishap investigation.
(3) Aircraft readiness is seriously impaired due to poor material reliability (including SE).
(4) A component is rejected through NOAP after all authorized repairs are attempted.
(5) Environmental issues force material or process changes conflicting with existing publications or
TDs.
(6) Directed by higher authority.

Hint 18

page 10-7 and 10-8

Front 19

What factors requires you to submit a PQDR?

Back 19

PQDRs are used to report deficiencies in new or newly reworked material which may indicate
nonconformance with contractual or specification requirements or substandard workmanship. Failures must
have occurred at zero operating time, during initial installation, operation, test, check, turn-up, or first flight.
Discrepancies discovered after initial use do not qualify for PQDR reporting and shall be reported as EIs or
HMRs (as appropriate). PQDRs are targeted toward reporting possible deficiencies in QA during the
manufacturing or rework process. The goal is to improve the quality of work done by NAVAIRDEPOTSs,
contractors, and subcontractors. SECNAVINST 4855.3 and SECNAVINST 4855.5 provide overall Navy
PQDR policy.

Hint 19

page 10-8

Front 20

What factors requires you to submit a CAT I PQDR?

Back 20

CAT I PQDRs are used for all quality deficiencies which may cause death, injury, or severe
occupational illness; would cause loss of or major damage to a weapons system; critically restricts the
combat readiness capabilities of the using organization; or would result in a production line stoppage.

Hint 20

page 10-8

Front 21

what is the alotted time given to submit a CAT I PQDR after discovery of the deficiency?

Back 21

CAT I PQDRs shall be submitted by routine precedence message, via the NAMDRP web site,
within 1 working day after discovery of the deficiency.

Hint 21

page 10-8

Front 22

True or False.
PQDRs may be reported by telephone or in person

Back 22

True
PQDRs may be reported by telephone or in person when urgency dictates. Oral communication shall be confirmed by message

Hint 22

page 10-9

Front 23

True or False
You may combine CAT I PQDRS and EI's

Back 23

False
Do not combine CAT I PQDRs with EIs.

Hint 23

page 10-9

Front 24

When do you submit a CAT II PQDR?

Back 24

CAT II PQDRs are used for quality deficiencies assessed to have significant and widespread material or human resource impact but do not affect safety of personnel or impair combat efficiency

Hint 24

page 10-9

Front 25

What is an ADR?

Back 25

The ADR identifies/documents in newly manufactured, modified, or reworked aircraft, including aircraft that have completed PMI, to ensure better quality maintenance and rework procedures

Hint 25

page 10-9

Front 26

How ADRs categorized?

Back 26

Discrepancies are categorized as critical, major, or minor.
(1) Critical defects constitute hazardous or unsafe conditions, or as determined by experience and judgment could conceivably become so, thus making the aircraft unsafe for flight or endangering operating personnel.
(2) Major defects could result in failure or materially reduce usability of the unit for its intended purpose.
(3) Minor defects are not likely to materially reduce usability of the unit or product for its intended purpose, or depart from established standards

Hint 26

page 10-10

Front 27

What is a TPDR?

Back 27

TPDRs provide a simplified procedure for reporting technical publication safety hazards and routine deficiencies found in COMNAVAIRSYSCOM technical publications. They are not used for reporting deficiencies in instructions or notices.
b. Technical publications include MRCs, checklists, WUC manuals, shop process cards, MIMs, weapons or stores loading manuals, conventional or nuclear weapon checklists, stores reliability cards, IPBs, TDs, and technical manuals.

Hint 27

page 10-13

Front 28

What factors requires you to submit a CAT I TPDR?

Back 28

A CAT I TPDR message (Figure 10-5) is required when a technical publication deficiency is detected which, if not corrected, could result in death or injury or damage to or loss of aircraft, equipment, or facilities.

Hint 28

page 10-13

Front 29

How long do you have to Submit a CAT I TPDR?

Back 29

CAT I TPDR priority message shall be submitted within 24 hours of discovery of a deficiency

Hint 29

page 10-13

Front 30

Waht factors requires you to submit a CAT II TPDR?

Back 30

CAT II publication deficiencies include technical errors, wrong measurement values, incorrect use of SE, wrong sequence of adjustments, part number errors or omissions, etc. NATEC (Code 3.3.5) has created a TPDR data base within TMAPS on the NATEC web site (https://www.natec.navy.mil/). Digital TPDRs allow for quick response and resolution, as well as specific FST/LMTC POC information for each publication. As much as possible, CAT II TPDRs shall be entered directly into the NATEC web site. Status of TPDRs can be checked in the TPDR database and the originator receives an email each time the FST/LMTC changes the status of the TPDR (if originator provides email address during submission). If web site entry is not possible, submit TPDRs (Figures 10-6 and 10-7) via email to [e-mail]

Hint 30

page 10-13