Military Requirement For Po1 Chapter 2

Front 1

If you use a facsimile stamp of
someone’s signature, what should
appear next to the signature to
authenticate the facsimile?
1. Acting
2. By direction
3. Your initials
4. Your signature

Back 1

3. Your initials

Front 2

A naval message should be used
instead of a NAVGRAM under which of
the following circumstances?
1. The communication is urgent and
speed is of primary importance
2. The addressee is an overseas
station
3. The communication is classified
4. Its use is cost effective

Back 2

1. The communication is urgent and speed is of primary importance

Front 3

If a command is the “information
addressee” on a message, which of
the following actions, if any,
should the command take concerning
the message?
1. Route the message to concerned
officers to determine the
action addressee’s
r e s p o n s i b i l i t i e s
2. Whatever action is required
within the command
3. The actions directed by the
action addressee
4. None of the above

Back 3

3. The actions directed by the action addressee

Front 4

After a naval message has been
prepared and signed by the drafter,
which of the following persons
releases the message?
1. The drafter
2. The senior Radioman
3. The delegated releasing officer
4. The communications watch
o f f i c e r

Back 4

3. The delegated releasing officer

Front 5

Who is responsible for the
validation of the contents of a
message?
1. Originator
2. Addressee
3. Releaser
4. Drafter

Back 5

3. Releaser

Front 6

Who is responsible for the selection of a
message precedence?
1. Drafter
2. Releaser
3. Addressee
4. Originator

Back 6

1. Drafter

Front 7

Who is responsible for the proper
addressing of messages?
1. Originator
2. Addressee
3. Releaser
4. Drafter

Back 7

4. Drafter

Front 8

When assigning precedence to a message,
which of the following factors should you
consider?
1. Importance of the subject
2. Desired delivery time
3. Both 1 and 2 above
4. Seniority of the originator

Back 8

1. Importance of the subject
2. Desired delivery time

Front 9

What is the highest precedence normally
authorized for administrative messages?
1. Immediate
2. Priority
3. Routine
4. Flash

Back 9

2. Priority

Front 10

What precedence is identified by the
prosign 0?
1. Flash
2. Priority
3. Immediate
4. Emergency Command

Back 10

3. Immediate

Front 11

A message is released at 1930 hours
Greenwich mean time on 2 January 1991.
What is the correctly stated date-time group
(DTG) assisgned to the message?
1. 1930Z 02JAN91
2. 02JAN91 1930Z
3. 19302Z JAN 91
4. 021930Z JAN 91

Back 11

4. 021930Z JAN 91

Front 12

Naval messages may have a total of (a)
how many originators and (b) how many
action and information addresses?
1. (a) One (b) one each
2. (a) Two (b) two each
3. (a) Three (b) unlimited
4. (a) One (b) unlimited

Back 12

4. (a) One (b) unlimited

Front 13

Messages addressed to address indicating
groups (AIGs) would most likely contain
which of the following types of
information?
1. Directive changes
2. Emergency leave requests
3. Destructive storm warnings
4. Personnel changes of station

Back 13

3. Destructive storm warnings

Front 14

When a message is unclassified, what word
or abbreviation should appear on the
classification line?
1. UNCLASSIFIED
2. NOCLASS
3. NONCLAS
4. UNCLASS

Back 14

4. UNCLASS

Front 15

A message readdressal refers to what kind
of message?
1. A corrected copy of the original draft
2. A duplicate copy transmitted to an
activity because the original was
illegible
3. One transmitted to an activity that is
not an addressee on the original draft
4. One that has been returned to the
originator for additions or deletions by
higher authority

Back 15

3. One transmitted to an activity that is
not an addressee on the original draft

Front 16

Unless otherwise directed, all naval
message directives are automatically
canceled after what maximum period of
time?
1. 12 months
2. 6 months
3. 90 days
4. 30 days

Back 16

3. 90 days

Front 17

Minimize requires message drafters and
releasers to make which of the following
considerations?
1. Is the message as short as possible
2. Is electrical transmission essential
3. Can the message be sent at a later date
4. May the message be sent to more than
one addressee

Back 17

2. Is electrical transmission essential

Front 18

A rough draft of naval correspondence to
be reviewed by a drafting officer should
contain which of the following types of
information?
1. Two ideas in each sentence and more
than one central thought in each
paragraph
2. One subject, clearly and concisely
written
3. All information pertaining to the
subject
4. The smallest details of all the facts

Back 18

2. One subject, clearly and concisely
written

Front 19

What should be your first concern in
drafting correspondence?
1. Format
2. Purpose
3. Distribution
4. Security classification

Back 19

1. Format

Front 20

When organizing a naval letter, what
information should you include in the first
paragraph?
1. References used
2. Listing of addressees
3. Purpose of the letter
4. Overview of the letter contents

Back 20

3. Purpose of the letter

Front 21

You are assigned the task of writing a piece
of naval correspondence. Which of the
following steps should be your first?
1. Writing an outline
2. Determining the target date
3. Determining the distribution list
4. Gathering appropriate reference
material

Back 21

4. Gathering appropriate reference
material

Front 22

When preparing the rough draft of a naval
letter, you should concentrate on which of
the following aspects?
1. Proper spelling and punctuation
2. Proper style and letter format\
3. The appropriate references
4. The necessary information

Back 22

4. The necessary information

Front 23

When reviewing the rough draft of your
correspondence for the first time, which of
the following procedures should you
follow?
1. Review your accomplishments
2. Remove unnecessary introductory
phrases
3. Rework paragraphs that are difficult to
understand
4. Make brief notes at points where the
text can be improved

Back 23

4. Make brief notes at points where the
text can be improved

Front 24

Before presenting smooth
correspondence for signature, you
should check for accuracy in which of
the following areas.

Back 24

1. Standard subject identification codes
2. Properly labeled and attached enclosures
3. Correct titles of all addressees

Front 25

The security classification you assign to naval correspondence is determined by which of the following factors?

1. The number of information addressees
2. The information contained in the
correspondence
3. The security classification of related
documents
4. The security classification of
references contained in the
correspondence

Back 25

2. The information contained in the
correspondence

Front 26

An endorsement may be placed on the
signature page of a naval letter under which
of the following circumstances?
1. The text of the endorsement consists of
a maximum of three lines
2. The basic letter and the endorsement
bear the same security classification
3. The security classification of the
endorsement is lower than that of the
basic letter
4. The space on the signature page of the
basic letter is sufficient to
accommodate the entire endorsement

Back 26

2. The basic letter and the endorsement
bear the same security classification

Front 27

Correspondence that is used as informal
communication between subordinates
within the same activity can be
accomplished by using which of the
following methods?
1. NAVGRAM
2. Speedletter
3. "Memorandum For"
4. "From-To" memorandum

Back 27

4. "From-To" memorandum

Front 28

What is the purpose of a NAVGRAM?
1. Urgent communications between DOD
addressees
2. To ensure priority handling of the
correspondence by addressee
3. To transmit urgent correspondence by
electrical means
4. To ensure special handling by postal authorities

Back 28

1. Urgent communications between DOD
addressees