It Project Management

Front 1

What is the Triple Constraint?

Back 1

To create a successful project, a project manager must consider scope, time, and cost and balance these three often-competing goals.

Front 2

What is Scope?

(Part of the Triple Constraint)

Back 2

is what work will be done as part of the project.

Front 3

What is Time?

(Part of the Triple Constraint)

Back 3

is how long it will take to complete the project

Front 4

What is Cost?

(Part of the Triple Constraint)

Back 4

is how much it will cost to complete the project.

Front 5

What are the 9 project management knowledge areas?

Back 5

Project Scope Managment
Project Time Managment
Project Cost Managment
Project Quality Managment
Project Human Resources Mgt
Project Communications Mgt
Project Risk Mgt
Project Procurement Mgt
Project Integration Mgt

Front 6

What is Project Scope Management?

(In regards to the 9 Project Management Knowledge areas)

Back 6

involves defining and managing all the work required to complete the project successfully.

Front 7

Project Time Managment

(In regards to the 9 Project Management Knowledge areas)

Back 7

includes estimating how long it will take to complete the work, developing an acceptable project schedule, and ensuring timely completion of the project.

Front 8

Project Cost Managment

(In regards to the 9 Project Management Knowledge areas)

Back 8

consists of preparing and managing the budget for the project.

Front 9

Project Quality Managment

(In regards to the 9 Project Management Knowledge areas)

Back 9

ensures that the project will satisfy the stated or implied needs for which it was undertaken.

Front 10

Project Human Resources Mgt

(In regards to the 9 Project Management Knowledge areas)

Back 10

is concerned with making effective use of the people involved with the project.

Front 11

What is Project Communications Management?

(In regards to the 9 Project Management Knowledge Areas)

Back 11

involves generating, collecting, disseminating, and storing project information

Front 12

What is Project Risk Management?

(In regards to the 9 Project Management Knowledge Areas)

Back 12

includes identifying, analyzing, and responding risks related to the project.

Front 13

What is Project Procurement Management?

(In regards to the 9 Project Management Knowledge Areas)

Back 13

involves acquiring or procuring goods and services for a project from outside the performing organization.

Front 14

What is Project Integration Management?

(In regards to the 9 Project Management Knowledge Areas)

Back 14

is an overarching function that affects and is affected by all the other knowledge areas.

Front 15

Why is top management commitment crucial to project managers

Back 15

The level of commitment and support from top management helps project managers succeed. Without top management commitment, many projects would fail. Project managers need adequate resources, they need cooperation from people in other parts of the organization and they need someone to help mentor and coach them on leadership issues.

Front 16

What are the 5 Project Management Process groups?

Back 16

1.Initiating Processes
2.Planning Processes
3.Executing Processes
4.Monitoring &Controlling Proc.
5.Closing Processes

Front 17

What is the Initiating Processes?

(In regards to the 5 Project Management Process groups)

Back 17

includes defining and authorizing a project or project phase. Initiating processes take place during each phase of a project.

Front 18

What is the Planning processes?

(In regards to the 5 Project Management Process groups)

Back 18

include devising and maintaining a workable scheme to ensure that the project addresses the organization’s needs.

Front 19

What is the Executing processes?

(In regards to the 5 Project Management Process groups)

Back 19

includes coordinating people and other resources to carry out the various plans and produce the products, services, and results of the project or phase.

Front 20

What is the Monitoring and controlling processes?

(In regards to the 5 Project Management Process groups)

Back 20

include regularly measuring and monitoring progress to ensure that the project team meets the project objectives

Front 21

What is the Closing Processes?

(In regards to the 5 Project Management Process groups)

Back 21

include formalizing acceptance of the project or project phase and ending it efficiently.

Front 22

Who provides the direction and funding for a project?

Back 22

Project Sponsor

Front 23

Who are the stakeholders?

Back 23

the people involved in or affected by project activities. ___include: the project sponsor, project manager, project team, support staff, customers, users, and suppliers.

Front 24

What is scope management?

Back 24

The processes involved in defining and controlling what work is or is not included in a project.

Front 25

What is quality management?

Back 25

Ensures that the project will satisfy the stated or implied needs for which it was undertaken

Front 26

What is integration management?

Back 26

An overarching function that affects and is affected by all the other knowledge management areas.

Front 27

What contributes most to success of IT projects?

Back 27

Project Managers

Front 28

What does a leader do?

Back 28

Focuses on long-term goals and big picture objectives while inspiring people to reach those goals.

Front 29

What do managers do?

Back 29

Deals with the day-to-day details of meeting specific goals

Front 30

What project was the beginning of project management?

Back 30

Most people consider the Manhattan Project to be the first project to use "modern" project Managment

Front 31

What is a Gantt chart?

Back 31

Show the timescale for a project and all of its activities in a calendar format.

Front 32

What is the critical path?

Back 32

The through the network diagram with the least amount of slack. It represents the shortest possible time to complete the project.

Front 33

What is project portfolio management software?

Back 33

Enterprise or portfolio project management software- integrates information form multiple projects to show the status of active, approved, and future projects across an entire organization.

Front 34

What are high-end tools?

Back 34

also called enterprise project management software, often licensed on a per-user basis. These tools provide robust capabilities to handle very large projects.

Front 35

What is systems thinking?

Back 35

Taking a holistic view of an organization to effectively handle complex situations.

Front 36

What is systems analysis?

Back 36

A problem-solving approach that requires defining the scope of the system to be studied, and then dividing it into its components parts for identifying and evaluating its problems, opportunities, constraints, and needs.

Front 37

What is the structural frame?

Back 37

Deals with how the organization is structured (usually depicted in an organizational chart) and focuses on different groups' roles and responsibilities to meet the goals and policies set by top management.

Front 38

What is the human resources frame?

Back 38

Focuses on producing harmony between the needs of the organization and the needs of people

Front 39

What is the political frame?

Back 39

Addresses organization and personal politics.

Front 40

What is the functional organizational structure?

Back 40

An organizational structure that groups people by functional areas such as information technology, manufacturing, engineering, and human resources.

Front 41

What is the matrix organizational structure?

Back 41

An organizational structure in which employees are assigned to both functional and project managers

Front 42

In a strong matrix organizational structure what does the project manager control?

Back 42

The Budget

Front 43

What is organizational culture?

Back 43

A set of shared assumptions, values, and behaviors that characterize the functioning of an organization.

Front 44

What does having an open system focus mean?

Back 44

The degree to which the organization monitors and responds to changes in the external environment. Projects are part of a larger organizational environment, so it is best to have a strong open-systems focus.

Front 45

What is the project life cycle?

Back 45

A collection of project phases, such as concept, development, implementation, and close-out

Front 46

In the early phases of project life cycle how high are the resource needs?

Back 46

They are usually at their lowest and the level of uncertainty is at its highest.

Front 47

What is the waterfall life cycle?

Back 47

The waterfall cycle model has well-defined, linear stages of systems analysis, design, construction, testing, and support. This life cycle model assumes that requirements will remain stable after they are defined.

Front 48

What is the incremental build life cycle model?

Back 48

This model provides for progressive development of operational software, with each release providing added capabilities.

Front 49

What is the RAD life cycle model?

Back 49

Uses an approach in which developers work with an evolving prototype. This life cycle model also requires heavy user involvement and helps produce systems quickly without sacrificing quality. Developers use ___ tools such as CASE, JRP, and JAD to facilitate rapid prototyping and code generation.

Front 50

What is a work break down structure?

Back 50

is a deliverable-oriented document that defines the total scope of the project. It outlines project work by decomposing the work activities into different levels of tasks.

Front 51

What is RUP (Rational Unified Process)?

Back 51

)? RUP is an iterative software development process that focuses on team productivity and delivers software best practices to all team members. It embodies industry-standard management and technical methods and techniques.

Front 52

What is strategic planning?

Back 52

Determining the long-term objects by analyzing stregnths and weaknesses of an organization, studying opportunities and threats in the business environment, predicting future trends, and projecting the need for new products and services.

Front 53

What is the most important reason to support IT projects?

Back 53

To support Business Objectives and to provide a good return on an investment at a reasonable level of risk

Front 54

What is a kick off meeting?

Back 54

A meeting at the beginning of a project so that stakeholders can meet each other, review the goals of the project, and discus future plans.

Front 55

What knowledge area does the WBS fall under?

Back 55

Project Scope Managment