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181 Cards in this Set
- Front
- Back
- 3rd side (hint)
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Who is responsible for identifying the requirement? |
The buying activity |
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True or false: the seller’s offer must align to their sales plan and risk strategy |
True |
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Who’s responsible for administering the contract? |
The buyer and the seller |
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What do most sellers have to support their contract performance? |
Compliance system |
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Who’s responsible for ensuring sufficient funds? |
The CO |
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The structured process for Pre-Award buyer and seller disagreement is called a _______? |
Protest |
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Who develops a solicitation? |
The government |
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Who prepared an offer? |
The seller |
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Who has responsibility for quality while the contract is being performed during the post award phase? |
The seller |
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Personal COI is in far part__? |
FAR Part 3 |
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Organizational COI is in FAR PART _? |
FAR part 9 |
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Contract management must focus on risk management which is also known as? |
Risk mitigation |
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What document do you use to document a business decision such as the use of a specific contract? |
A determination and findings. |
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What will the CO complete at the conclusion of negotiations? |
Price Negotiation Memorandum (PNM) |
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What must the CO complete prior to negotiating a sole source contract? |
Justification and approval |
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Which statement is correct regarding deviations to the FAR or agency regulations? |
Deviations allow agency noncompliance with mandatory procurement regulations |
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What does FAR 1.202-c state that the contract management system must focus on? |
Risk mitigation |
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What document is used to justify a sole source award? |
Justification and approval |
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What form is used for commercial product and commercial service solicitation and contract? |
SF1449 |
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What method must be used to disseminate information regarding a proposed contract action exceeding $25,000? |
Government point of entry |
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What does the Kickbacks statute prohibit any person from doing? |
1. Providing, attempting to provide, or offering to provide any kickback.
2.soliciting, accepting, or attempting to accept any kickback
3. Including, directly or indirectly, the amount of any kickback in the contract price charged by a subcontract to a prime contractor or a higher tier subcontractor or in the contract price charged by a prime contractor to the government.
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True or false: federal employees are prohibited from soliciting or accepting gifts offered because of the employees officialn position or gifts offered by a prohibited source. |
True |
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What are the broad categories of OCI? |
Unequal access, impaired objectivity, and biased ground rules. |
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What are the three basic approaches to contractors and the agency for dealing with OCI issues? |
Avoid, neutralize, mitigate |
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3 examples of organizational conflict of interest |
Unequal access, impaired objectivity, and biased ground rules |
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Which of the following may info costs fraud in gov contracting? |
A. |
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If contractor prepared or assists in preparing a requirements document for a competitive acquisition, the contractor may: |
Compete if the contractor is sole source, or it has participated in the design or development work, or more than one contractor has been involved in preparing the work statement |
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A contractor officer plays on the same recreation league softball team as an employee of a contractor who will be competing on a contract for which the CO is the source selection authority. Can this be an issue? |
Yes, it could provide the appearance of a conflict of interest |
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An example of contractor bid and proposal information would be: |
Contractor indirect costs and labor rates |
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Life cycle costs consists of: |
Acquisition costs Supporting costs Disposal costs Operating costs |
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Market research will be conducted when: |
On an ongoing. Asks and appropriate circumstances |
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Which authority is legally binding in government contracting and recognized by the courts? |
Actual authority |
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In DoD contracting, who has the authority to enter into a legally binding contract? |
The CO |
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What is express actual authority? |
Created by explicit language, either in writing or verbal |
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What form is used to appoint a CO? |
SF 1409 |
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T/F:each authority is delegate unless otherwise stated otherwise: |
True |
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Essential elements of a contract |
Capacity Mutual assent Consideration Lawful purpose |
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True or false: a contract is defined as a mutually binding legal relationship obligating the seller to furnish the supplies or services including construction and the buyer to pay for them |
True |
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Is market research strategic or tactical or both? |
Both |
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What are the competitive procedures available for use in fulfilling the requirements for full and open competition? |
Sealed bids, competitive proposals, Combination of competitive procedures, other competitive procedures |
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Agencies may exclude a particular source from a contract action in order to establish or maintain an alternative source or sources. These include what sources? |
Set asides for small business concerns Section 8a competition Set aside for HUBZONE small business concerns. |
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What statutory authorities, including applications and limitations, permit contracting without providing for full and open competition? |
Only one responsible source and no other supplies or services will satisfy agencies needs Unusual and compelling urgency National security Public interest |
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What FAR part talk about Conflict of Interest? |
Far part 9 |
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OCI FAR 9.508 |
Need to know example of OCI |
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What section of the FAR discusses warranty terms and conditions? |
FAR 46.706 |
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What are the two types of warranties? |
Implied warranties and express warrsnties |
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What part of the FAR discussed contract changes? |
FAR part 43 |
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What part of the far discusses modifications (bilateral and unilateral)? |
Far part 43.103 |
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Is making an administrative change bilateral or unilateral? |
Unilateral |
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Is definitizing letter contracts unilateral or bilateral? |
Bilateral |
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Is issuing termination notices unilateral or bilateral? |
Unilateral |
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Is making negotiated adjustments results from the issuance of a change order unilateral or bilateral? |
Bilateral |
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What are the types of contract modifications? |
Bilateral and unilateral |
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What FAR part speaks on terminating contracts? |
FAR part 49 |
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What is FAR Part 49? |
Termination of Contracts |
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What is FAR Part 43? |
Contract Modifications |
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Termination for default in a commercial environment is known as |
Termination for cause (example commercial item) |
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FAR 52.212-4 |
Clause has terms for commercial items |
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What are the two main types of terminations for noncommercial contracts? |
Termination for convenience Termination for default |
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True or false: termination for cause is similar to default termination except it applies to commercial contract formats? |
True |
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When is a cure notice issued? |
Performance problems do not involve terms of delivery Contractor fails to make progress and performance is endangered
At least 10 days remain for contract performance and correction of the problem can be reasonably expected in time remaining. |
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A show cause is used either after the cure notice fails to correct the delinquency of when there is sufficient time remaining in the schedule. Less than how many days qualifies for this? |
10 days |
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Which of the following types of authority usually includes authority to do what is usual, customary, and necessary to accomplish an action? |
Express actual authority |
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Which of the following is considered an essential element of a contract? A. Mutual exclusivity B. Business acumen C. Consideration D. Usability framework |
C. Consideration |
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Which of the following is NOT an essential element of a contract? A. Capacity B. Mutual assent C. Lawful purpose D. Permission |
D. Permission |
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How many exceptions to the Competition in Contracting Act of 1984 (CICA) must apply before the CO must document the contract file with the reason for other than full and open competition? |
One exclusion applies |
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What is the process of collecting and analyzing information about industry capabilities to satisfy needs? |
Market research |
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Which essential element of a contract stated that a contract cannot be enforced if any term of agreement is against the law? |
Lawful purpose |
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What FAR apart discusses government property? |
FAR 45.102 |
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What is FAR Part 19? |
Small Business Programs |
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What is FAR PART 32? |
Contract Financing FAR part 32.702 discusses Contract Funding |
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The government is ordinarily required to furnish all property necessary to perform gov contracts? T/F? |
False |
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What is the government’s policy in describing agency needs? |
A. Promote full and open competition. |
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What are some effective methods of industry engagement? |
“Sources sought solicitation”. RFI distribution Pre-solicitation conference or Industry Day One-on-One interaction. Solicitation of feedback on draft RFP |
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Market research means collecting and analyzing information about capabilities within the market to satisfy agency needs. True or false? |
True |
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What is FAR apart 15? |
Contracting by negotiation |
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When does FAR part 12 not apply to the acquisition of commercial items? |
At or below the micro-purchase threshold Using the SF44 Using the impress fund Using the governmentwide commercial purchase card as a method of purchase rather than only as a method of payment. Directly from another agency. |
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What is FAR Part 12? |
Acquisition of Commercial Products and Commercial Services |
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Why does FAR Part 13 prescribe simplified acquisition procedures? |
Reduce administrative costs. Improve opportunities for small businesses rd to obtain fair proportion of Gov. contracts Promote efficiency and economy in contracting. Avoid unnecessary burdens for agencies and contractors |
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What is FAR Part 13? |
Simplified Acquisition Procedures |
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True or false: FAR 13 says agencies shall use simplified acquisition procedures to the maximum extent possible for all purchases of supplies or services not exceeding the SAT (including purchases at or below the micro-purchase threshold). |
True. |
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True or false: contract types vary according to the degree and timing of the responsibility assumed by the contractor for costs of performance and the amount t and nature of the profit incentive offered to the contractor for achieving or exceeding goals |
True |
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What are the two broad categories of contract type? |
Fixed price and cost-reimbursement |
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True or false: a cost-reimbursement type contract placed upon the contractor maximum risk and responsibility for all costs and resulting profit or loss. |
False |
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A cost-plus-a-percentage-of-cost system of contracting is prohibited |
True |
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What are the elements of a fixed-price-incentive firm contract? |
Target cost, target profit, ceiling price, and profit adjustment formula |
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True or false: a contract-plus-incentive-fee contract specified a target cost, a target fee, minimum and maximum fees, and a fee adjustment formula. |
True |
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What are the TWO forms of cost-plus-fixed-fee contracts?4 |
Completion and term |
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What is a PIID? |
A unique number identifying each solicitation, contract, agreement, or order and related procurement instrument. |
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True or false: supplementary PIIDs are used to identify amendments to solicitations and modifications to contracts, orders, and agreements. |
True |
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The UCF contains_____? |
Part I- The Schedule Part 2- Contract Clauses Part 3- lists of Focs, Exhibits, and Other Attachments Part IV - Representations and Instructions |
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True or False: upon award, CO’s shall physically include Part IV in the resulting contract, and retain it in the contract file. |
False |
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What is the first step in identifying a requirement to ensure it will support or improve the agency’s mission and performance goals and objectives? |
C. Identify the problem |
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According to FAR 7.105, what are the two main parts of a written acquisition plan? |
Acquisition background and objectives and plan of action |
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What is the most suitable contracting method for an acquisition of other than commercial products or commercial services expected to exceed $250,000, where the quality of the item is more important than the price paid? |
Contracting by negotiation |
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When conducting market research, what must an agency do? |
First consider mandatory sources before considering commercial sources |
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The contract for that places the least risk on the government and the greatest risk on the contractor is: |
Firm-fixed price |
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Which of the following is not a reason that the government may provide GFP and/or government-furnished information? |
It results in decreased competition to enable more efficient source selection. Not true. ^ |
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What level of competition is required for acquisitions using SAP? |
Competition to the maximum extent possible |
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Prior to receipt of proposals, one-on-one meetings with potential offererors are encouraged. True or false? |
True |
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True or false: defining acquisition requirements so they can be met with commercial products and/or commercial services is preferred |
True. |
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True or false: the actual text of all provisions and clauses are contained in numerical order in FAR Part 52. |
True |
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FAR 52.212-1, -3, -4, and -5 should be in all commercial contracts. True or false. |
True |
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What is FAR 52.212-4? |
It contains contracts terms and conditions for commercial products and commercial services |
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What best describes the reason for a solicitation provision? |
Tells a potential offer or how it’s proposal will be evaluated and considered for award |
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What best describes the reason for a contract clause? |
Requires a contractor to deliver an item by a specific date |
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Where is the text of required contract claims used and provisions found? |
FAR Part 52 |
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What is a change to a solicitation called? |
An amendment |
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Unusual and compelling urgency due to what situation permits other than full and open competition? |
A natural disaster |
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What type of solicitation for a negotiated procurement above the SAT called? |
Request for proposal |
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When does a provision apply? |
Before award |
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Which of the following is true regarding amendments of IFB? |
An amendment must be accomplished to correct a defective invitation. |
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What is the purpose of publicizing contract actions expecting to exceed $25,000? |
Enhance the competition, broaden industry participation, and assist small business concerns in obtaining contract and subcontracts |
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When must a notice of a proposed procurement exceeding $25,000 be posted on the GPE? |
At least 15 days before the issuance of a solicitation |
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What type of presocilitation exchange should be used to develop and identify potential sources? |
Pre solicitation notice |
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The GPE is where the public can view public can view current business opportunities for requirements valued at what? |
$25,000 |
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What is true about the use of sf1449 for commercial acquisitions that exceed the SAT? |
Should not be used |
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How are contractors able to shape requirements to their offerings? |
Make recommendations to the government that will showcase their solution is the best fit? |
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True or false: teaming arrangements create greater risk for the prime contractor |
True |
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What market and sales strategy occurs when a company moved into new markets to bring existing products and services to new markets? |
Market development |
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Which of the following best represents the order of opportunity pursuit process from broadcast focus to narrow focus? |
Business development, capture management, pursuit management, proposal management. |
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Which of the following statements regarding proposal color review teams is true? |
.color review grand provide a structured process for reviewing and refining the proposal |
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Cost realism analysis may not be used on fixed price incentive contracts? |
False because of the incentive you can you cost realism analysis |
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What does a reasonable price mean? |
A price that a prudenent competent buyer would be willing to pay👍🏾 |
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When is price analysis used? |
To verify that the overall price is fair and reasonable. To evaluate data other than certified cost or pricing data to determine cost reasonableness or cost realism. When certified cost or pricing data are not required . |
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Weighted Guidelines form |
DD form 1547 |
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According to FAR 2.101, what is true about cost or pricing data? |
It is factual and it includes all facts that may or may not affect price negotiations |
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Which of the following are exceptions to obtaining certified cost or pricing data? |
Adequate price competition m, commercial items, and items set by law |
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A contractor assumes the least cost risk in which type of contract? |
Cost plus fixed fee reimbursement contract |
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What indicated unbalanced pricing, when the overall price appears reasonable but the price of one or more of the contract line items is significantly over or understated? |
Price/cost analysis |
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Price definition |
Cost plus all fee or profit allocable to the contract type |
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The DoD weighted guidelines is a structured approach used to determine a fair and reasonable price. In the DoD’s approach, which of the following factors are considered? |
Contract types, performance risk, and cost efficiency |
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For the ufc inspections and acceptance is found in? |
Section E |
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Who is responsible for making the best value decision? |
Co or SSA |
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Who serves as the primary business advisor for a source selection? |
CO to the SSA. |
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Where in the solicitation would a contractor find information about the source selection method and evaluation factors? |
Section M |
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When would SSEB evaluators be provided with instructions? |
Before receipt of the offerors’ proposals |
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A hand delivered proposal is 5 minutes late due to the offeror getting lost. May the offeror’s proposal be considered? |
No. It may not be considered since it arrived after the closing time specified in the solicitation. |
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A hand delivered proposal is 5 minutes late due to the offeror getting lost. May the offeror’s proposal be considered? |
No. It may not be considered since it arrived after the closing time specified in the solicitation. |
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If an offeror lacks relevant past information history, how much evaluators rate the lack of information? |
Not evaluate the offeror favorably or unfavorably on past performance. |
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Who is normally responsible for preparing an evaluation report that explains the basis for each offeror’s rating? |
The chair person of the Source Selection Evaluation Bord |
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When evaluating final proposals what should evaluators do? |
Evaluate them against the evaluation factors in the solicitation. |
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When using the tradeoff approach to source selection, award may be made based on what? |
May be based to a higher priced. Technically superior proposal |
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What just a notification of award issued to unsuccessful offeror include? |
The number of proposals received |
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In acquisitions in FAR Part 15, when must cost or price be evaluated? |
In every acquisition, regardless of type |
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FAR 15.304 required which one of the following to be included as an evaluation factor (unless otherwise determined by the CO)? |
Past performance |
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What are the most successful scoring or rating methods for trade off? |
The most successful methods allow the maximum flexibility in making trade offs among factors |
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To be legally responsive, a bid must conform to which essential elements of the IFB? |
Price, quantity and quality, delivery. |
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True or false: factors and significant sh factors that will affect contract award and their relative importance must be stated in the solicitation. |
True |
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The CO has obtained information that a potential offeror does not have adequate financial resources to perform the contract or the ability to obtain them. What will this info be used to determine about the offeror? |
Responsibility |
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A protest is a written objection by whom? |
An interested party. |
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An interested party can be best defined as what type(s) of an offeror? |
An actual or prospective offeror whose direct economic interested would be affected by the award of a contact or by the dailies to award a contract |
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An interested party can be best defined as what type(s) of an offeror? |
An actual or prospective offeror whose direct economic interested would be affected by the award of a contact or by the failure to award a contract |
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How many protest venues are there? |
3. With the agency. GAO. And U.S. Court of Federal Claims |
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On receiving that a protest has been filed with the GAO before award, what may the CO do? |
Award the contract provided that the HCA approved the action based on urgent and compelling circumstances |
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When must protest alleging apparent in properties in a solicitation be filed with the agency? |
Any time before bid opening or the closing date for receipt of proposals |
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Which of the following has jurisdiction to hear bid protest courts? |
US court of federal claims |
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What is true about protests to the GAO? |
Protests may be filed directly by an interested party without first filing with the agency |
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Which of the following statements is TRUE in relation to protests filed before GAO? |
A protest is proceeding to resolve a disagreement in connection with the award (or proposed award) of a government contract. |
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What is true about the contracts Disputes statute? |
Claims in excess of $100,000 must be certified when submitted to be considered |
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What is a written demand by one of the contracting parties seeking payment of money, adjustment or interpretation of contract terms, or other relief called? |
Claim |
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An appeal from the CO’s final decision (COFD) may be filed before the board of contract appeals. If with the board, when must the appeal be field? |
Within 90 days of the COFD |
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What is a written demand by one of the contracting parties seeking payment of money, adjustment or interpretation of contract terms, or other relief called? |
Claim |
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An appeal from the CO’s final decision (COFD) may be filed before the board of contract appeals. If with the board, when must the appeal be field? |
Within 90 days of the COFD |
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The gob’s policy for settling disputes with a contractor included all of the following except |
. |
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What is a written demand by one of the contracting parties seeking payment of money, adjustment or interpretation of contract terms, or other relief called? |
Claim |
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An appeal from the CO’s final decision (COFD) may be filed before the board of contract appeals. If with the board, when must the appeal be field? |
Within 90 days of the COFD |
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The gov’s policy for settling disputes with a contractor included all of the following except |
Issue CO’s final decision and encourage the contractor to file a claim |
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Before a dispute can be elevated to formal status as a claim, which of the following must occur? |
The claim must be properly certified if it’s in excess of $100,000.
The CO must request a COFD The contractor must submit the claim in writing |
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What part of the FAR prescribed police’s and procedures for assigning and performing contract administration and contract audit services? |
FAR Part 42 |
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True or False: the CO may delegate additional functions to the CAO beyond those listed in FAR 42.302. |
False |
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When GPE is provided it must be in working condition and provided in a timely manner. True or false: |
True |
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Where in the FAR can you find COR responsibilities? |
FAR 13.203 |
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True or false: in a post award meeting, the CO will conduct a preliminary meeting of gov personnel and will designate or act as the chairperson at the conference. |
True |
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What should the contract management plan include, other than being simple and precise as possible? |
What must be done, when it must take place, who must do it, how it is accomplished, and where it is to be accomplished |
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True or false: the COR plays an important role in the post-award phase of the acquisition and is the “eyes and ears” of the CO? |
True |
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True or false: The DD Form 1484A may be used in conducting the conference and in preparing the conference report |
True. DD1484a is the Post-Award Conference Record |
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What is UCF Section I? |
Contract clauses |
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What is UCF Section J? |
List of attachments |
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What is UCF Section C? |
Description, specifications, and statements of work. |
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What is far part 45? What is FAR part 32? |
FAR Part 45-GPE 32 contract financing |
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