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33 Cards in this Set
- Front
- Back
What Chapter of the DOD 4525.6 lists the esponsibilities for commanders, MPO supervisors, postal officers,
military postal clerks, postal clerks, mail clerks, and mail orderlies |
ch 1
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All personnel conducting mail-handling duties, including Local Nationals,in an area other than a section of an MPO, shall be designated as?
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unit mail clerk" or
"unit mail orderly." |
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unit mail clerk or unit mail orderly shall meet what qualifications?
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no court martial
punishment under Article 15 civil convictions for theft alcoholism, drug or sychiatric disorders been relieved of postal duties be a US citizen if handling regitered mai. |
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Can Local nationals handle official Registered mail?
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no
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Non-DoD agencies receiving mail through military postal activities shall designate unit mail clerks on what form?
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DD Form 285,
"Appointment of Military Postal Clerk, Unit Mail Clerk or Mail Orderly |
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Always designate a minimum of how many unit mail clerks?
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2
promary and alternate |
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Who gets a copy of the DD FORM 285 (appointement of military postal clerks)
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mail clerk or mail orderly
The unit files servicing postal activity |
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T/F:
Mail handling personnel shall carry their DD Form 285 when performing mail-handling duties and shall present it when receipting for mail |
TRUE
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for how many years does the designating official retain a copy of the DD FORM 285 after personnel re relieved from their duties as mail clerks
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2 years
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The servicing postal activity shall annotate their copy of the revoked DD Form 285(appt of military postal clerk) and retain it in an inactive file for how many years?
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2
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How often shall Supervisors check PSCs, CMRs, and UMRs to ensure that mail
is handled correctly and promptly. |
daily
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Supervisors should also conduct self-inspections how often?
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weekly
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weekly inspections of the PSCs, CMRs, and UMRs by the supervisors should include what?
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Compliance with current postal policies and procedures
Maintenance of directory files and unit postal records Mailroom security |
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The installation commander's designated representative shall inspect the PSCs in the United States at least?
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quarterly
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When the demands of the military make it impractical or unreasonable for individuals to purchase stamps or MOs(money orders) personally what can be accepted by personel?
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personal funds
clerks shall provide a cash receipt to the individual from whom the funds are accepted |
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DD Form 1118 is use for what?
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"Unit Mail Clerk's Receipts for Funds and Purchase Record
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T/F:
Mail clerks or mail orderlies are prohibited from placing stamps, MOs, or funds in envelopes or other Correspondence containers for mailers |
TRUE
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T/F
Local nationals appointed as unit mail clerks or mail orderlies are not authorized to purchase stamps or MOs unless the foreign national is an authorized user of the MPS |
TRUE
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T/F
Mail service personnel may not remove stamps from mail entrusted to them |
TRUE
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When and why shall undelivered official Registered mail be returned to the servicing post office.
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the following day
If the CMR or UMR does not have the proper container, |
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in which way can maintenance personnel and work details access the PSC, CMR, or UMR?
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when escorted or under
constant surveillance by unit postal personnel |
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T/F
Personal briefcases, Backpacks, paper sacks, or other containers are allowed into areas where mail is processed |
FALSE
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Who should be the custodian of the PSC, CMR, or UMR keys and shall keep a current list of those postal personnel issued a key
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The PSC, CMR, or UMR supervisor
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Seal each duplicate key and each copy of a combination of the PSC, CMR, or UMR in a separate envelope or Waht PS form?
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PS Form 3977, "Duplicate Key Envelope
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PS Form 3977
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Duplicate Key Envelope
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What type of vehicle equipped with lockable doors will be use to transport mail to and from mail service areas
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closed-body
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When a closed-body vehicle is
unavailable to transport mail and another kind is used, where should mail clerks or mail orderlies ride |
the compartment that holds the mail, if practical
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T/F
privately owned vehicles (POVs) can beuse to transport mail? |
FALSE
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Additionally, information regarding mail or
postal records can be released only under what circumstances? |
to provide a mail cover
attempt to examine, search, or seize the mail or postal records forced entry occurs to the PSC, CMR, or UMR mail contains dangerous material |
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who trains postal personnel on procedures for the proper detection and handling of suspected letter and
parcel bombs annually |
OSI-Offices of Special Investigations
Explosive Ordnance, or equivalent office. |
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USPS Poster 26
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Letter and Package Bomb Indicators
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T/F
Encourage customers to report dissatisfaction with mail service |
TRUE
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when handling complaints and inquiries for postal offenses, answer them within how many days of receipt
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5
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