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You are the project manager of the HGB Project for your company. You are working with the project team to identify the processes that will happen during the project. Some of the team is confused on processes versus activities. What is a project process?
A. The creation of a product or service
B. The progressive elaboration resulting in a product
C. A series of actions that brings about a result
D. A series of actions that allows the project to move from concept to deliverable
C. A process is a series of actions bringing about a result. Recall that processes exist in projects and in project phases.
A is incorrect because this describes the project as a whole. B is incorrect because it also somewhat describes a phase or project as a whole. D is incorrect because it describes the series of processes moving through the project.
Within a project, there are two distinct types of processes. Which of the following processes is unique to the project?
A. EVM processes
B. Project management planning
C. IPECC
D. A product-oriented process
D. Product-orientated processes are unique to the product the project is creating. Remember that the project processes can create deliverables that the organization retains, such as the organizational process assets, equipment, software, and hardware. Product processes are concerned with the deliverable the customer of the project receives.
A is incorrect because EVM processes are part of project performance measurement. B, project management planning, is universal to project management. C, IPECC, is incorrect because it is the acrostic for the five process groups: initiation, planning, executing, controlling, and closing
Five project management processes allow projects to move from start to completion. Which one of the following is not one of the project management process groups?
A. Initiating
B. Planning
C. Communicating
D. Closing
C. Communications is an activity that will consume much of the project manager’s time, but it is not one of the five process groups.
A, B, and D are incorrect answers, because initiating, planning, and closing are three of the five process groups.
As a project manager, you should be familiar with the logical ordering of project management processes. Of the following, which is the logical order of the project management processes?
A. Initiating, planning, monitoring and controlling, executing
B. Planning, initiating, monitoring and controlling, executing, closing
C. Initiating, planning, executing, monitoring and controlling, closing
D. Planning, initiating, executing, closing
C. Initiating, planning, executing, monitoring and controlling, and closing is the correct order of the processes presented. Remember IPECC (like syrup of ipecac) to remember the logical order of the project management life cycle’s process groups.
A is incorrect because it is not the correct order of the processes. Although A does list all five of the process groups, it does not list them in the correct order. B and D are incorrect because they do not list the processes in the proper order (or, with D, in their entirety). Remember on the PMP exam that you will need to choose the answer that is most correct according to the question presented.
Some processes will happen only once during a project, some processes may not happen at all, and some processes may happen repeatedly in a single project. Which of the project management processes is progressively elaborated?
A. Planning
B. Communicating
C. Contract administration
A. Planning is an iterative process that is also progressively elaborated. Throughout the project, the project team and the project manager will revisit the planning processes to consider, update, and react to conditions and circumstances within the project.
B is incorrect because communicating is not one of the process groups. C is incorrect because contract administration is not a process group. D is incorrect because closing is not an iterative process, but a concluding process.
Mary is the project manager of a software development project and she’s working with the project team to develop the project plan. Some of the team members don’t understand why they’re returning to planning so often. The ongoing process of project planning is also known as _______________.
A. Constant integration planning
B. Rolling wave planning
C. Continuous planning
D. Phase gates
B. Rolling wave planning is a description of the planning process in most large projects. It requires that the project manager and the project team revisit the planning process to address the next phase, implementation, or piece of the project.
A is incorrect because the planning process is not constant but iterative. C is incorrect because there is some pause to the planning processes. D is incorrect because phase gates are conditions that allow the projects to move from phase to phase.
You are the project manager for the AQA Project. You would like to include several of the customers in the project planning sessions, but your project leader would like to know why the stakeholders should be involved since your project team will be determining the best method to reach the project objectives. You explain to the project leader that the stakeholders should be included because _______________.
A. It generates goodwill between the project team and the stakeholders.
B. It allows the stakeholders to see the project manager as the authority of the project.
C. It allows the project team to meet the stakeholders and express their concerns regarding project constraints.
D. It allows the stakeholders to realize the shared ownership of the project.
D. Involving the stakeholders in the planning processes allows for shared ownership of the project.
A is incorrect because, although it may generate goodwill between the project team and the stakeholders, this is not the predominant goal of stakeholder involvement. B is incorrect because the project charter and the project manager reputation will establish authority more than stakeholder involvement. C is incorrect because, although the stakeholders may express their concerns regarding the project constraints, such concerns should be addressed as part of the planning processes, not in addition to them.
You have requested that several of the stakeholders participate in the different phases of the project. Why is this important?
A. It prevents scope creep.
B. It allows for scope constraints.
C. It improves the probability of satisfying the customer requirements.
D. It allows for effective communications.
C. By involving the stakeholders at different aspects of the project, their requirements are more likely to be met. Specifically, scope verification ensures that the stakeholders are seeing that phase deliverables, project progress, quality, and expectations are being met.
A is incorrect because the untimely introduction of stakeholders can actually increase scope creep. B is incorrect because scope constraints will be evident early in the project, rather than during the implementation of the project work. D is incorrect because stakeholder presence does not ensure effective communications. Effective communications will stem from the project manager and the requirements identified and documented in the communications management plan.
The information from the planning phase is input into which of the following processes?
B. Monitoring and controlling
C. Executing
C. The outputs of the planning phase are a direct input to the executing processes.
A is incorrect because initiating processes precede planning processes. B is incorrect because conditions in the controlling processes are inputs to the planning processes, not the reverse. D is incorrect because planning processes do not serve as a direct input to the closing processes.
The information from the initiating phase is input into which of the following processes?
B. Executing
C. Controlling
D. All of the project phases
A. The initiating processes serve as a direct input to the planning processes.
B, C, and D are incorrect because initiating processes do not directly serve as an input to the executing, controlling, and closing processes.
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