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21 Cards in this Set
- Front
- Back
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final phase
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-revising(content, structure)
-proofreading(grammar, spelling.) -evaluating(purpose achieved?) |
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REVISING includes
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-clarity
-conciseness -directness -readability |
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Clarity and conciseness:
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1. KISS
2.conversational tone 3. remove opening filters 4. eliminate redundancies 5. reduce compound prepositions 6. purge empty words |
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2 simple rules for CLARITY
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1. keep it simple
2. keep it conversational |
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KISS
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Keep it Short and Simple
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Conversational Tone
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-sound professional but not too stilted
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remove opening filters
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fillers flatten sentences with excess words
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delete long lead-ins
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unnecessary introductory words
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eliminate redundancies
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-avoid repetitions(words that convey the same meaning)
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reduce Compound Prepositions
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wordy prepositional phrases can be shortened to single words
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purge empty words
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avoid saying what is obvious
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Vigour and directness
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1. kick the noun habit
2. avoid outdated business phrases |
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Readability
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1. develop parallelism
2. use numbered/bulleted lists 3. use headings |
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develop parallelism
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match nouns with nouns, verbs with verbs...
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graphic techniques
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- capital letters, underlining ,bold...
- too much = too much clutter |
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measure readability: 2 formulas
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1-"reading ease" score(microsoft words)
2-Flesch- Kincaid grade level score |
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PROOFREAD (5 steps)
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- spelling
- format - names+ numbers - punctuation - grammar |
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How to proofread routine documents
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- immediately after finished composing
- light proofreading - printed copy is safer/ best - use proofreading marks |
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Complex documents
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1. print copy, double space, set aside for a day at last
2. allow time to proofread 3. prepare to find errors 4. read message at least twice (once for word meanings, once for grammar/mechanics) For longer documents, third time for consistency in formatting 5. reduce reading speed 6. read aloud to hear mistakes 7. proofreading buddy 8. use proof. marks |
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EVALUATE
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- ask yourself if purpose is achieved
- thorough feedback: enhance communication skills |
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TO improve skills
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1. instruction
2. practice 3. evaluation |
