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8 Cards in this Set
- Front
- Back
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Name the four reasons for project endings. |
They are addition, starvation, integration, and extinction. |
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What are the steps involved in closing a project or phase. |
1-obtaining sign-off and acceptance 2-transferring the product to the organization 3-releasing project resources 4-closing out contracts 5-performing Administrative 6-Closure,documenting historical information 7-conducting post-mortem analysis 8-conducting post-project reviews. |
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Explain the purpose of obtaining formal customer or stakeholder sign-off. |
Explain the purpose of obtaining formal customer or stakeholder sign-off. |
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Describe transferring the project results to the organization. |
Transferring the project results occurs once sign-off has been obtained. There should be a documented transition plan for transferring the project results, including describing the type of training or skills needed to maintain the product. License costs, warranty coverage and time period, user documentation, and any other materials needed by the organization should be included in the transfer. |
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Explain the key elements of the Close Procurements process. |
Contract closeout verifies that all the work described in the contract was completed satisfactorily per the contract terms and conditions. It includes notifying the vendor in writing that the work of the contract was accepted. |
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Name the procedures involved in Administrative Closure. |
1-gathering and centralizing project documents 2-performing a post-project review 3-writing the final project close report 4-archiving project documents 5-documenting lessons learned and historical information. |
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Describe lessons learned. |
Lessons learned describe the successes and failures of the project. |
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Your project is winding down, and you are eager to get started on your next project. An outside company was responsible for completing several of your deliverables. There are acceptance test activities for each of these deliverables on the project schedule. The procurement manager wants to know whether the project deliverables have been accepted or rejected. This information must be provided in writing to the vendor in four days according to the terms of the contract. What action should you take? You should forward the procurement manager's message to the person assigned to the vendor acceptance test. You need more time to complete testing, so tell the procurement manager there are problems with some of the test results. You should confirm that the vendor acceptance testing included all aspects of the vendor deliverables and that all testing has been completed with satisfactory results. You can ignore the procurement manager's message for now, because you should have the final test results with a week. Procurement always thinks they need an answer right away. |
Acceptance of deliverables is a key part of the vendor contract. Failure to accept or reject deliverables according to the terms of the contract could put your company in breach of contract. You should immediately confirm the status of vendor deliverable acceptance testing and ensure that all results are completed and meet the deadline. This is not something that should be pushed aside or handed off to someone else. |
