Ch 8 : Administrative Information Systems: Intro To Hit Computer Systems

Front 1

administrative

Back 1

The first information systems to be utilized in healthcare.

Front 2

administrative

Back 2

The data collected in these systems are mainly financial or administrative in nature.

Front 3

financial

Back 3

These systems monitor and control the financial aspects of the healthcare facility.

Front 4

human resources

Back 4

These systems track and manage people within the organization.

Front 5

decision support

Back 5

This system takes data collected by the healthcare facility, turns it into information, and uses this information to make decisions about the healthcare facility.

Front 6

master patient index

Back 6

This identifies every patient who has been admitted to the facility and it is key to locating all patient records.

Front 7

registration

Back 7

This system collects information on patients receiving treatment.

Front 8

scheduling

Back 8

This system allows the facility to make efficient use of resources such as operating rooms.

Front 9

practice management

Back 9

This system combines a number of applications required to manage a physician practice.

Front 10

materials management

Back 10

These systems manage the supplies and equipment within the facility.

Front 11

facilities management

Back 11

These systems allow physical plant operations to control the automated systems within the facility for patient safety and comfort.

Front 12

revenue cycle

Back 12

The management of the accounts receivable and the accounts payable on a daily basis by the facility is known as _____.

Front 13

revenue cycle

Back 13

This involves performing tasks of reviewing services provided for claims submitted as well as reviewing outstanding claims, returned claims, denials, missing accounts, bill holds, and other claims.

Front 14

Financial information includes which seven functions?

Back 14

patient accounting, accounts receivable, accounts payable, general ledger, investment management, contract management, payroll

Front 15

chargemaster

Back 15

This automates the coding process for routine procedures such as laboratory tests and radiology examinations.

Front 16

The patient accounting module collects all of the _____ related to _____.

Back 16

charges, patient care

Front 17

Chargemaster codes, such as ____ and _____, must be updated ____ and sent to each facility to be _____ into their computer systems chargemaster.

Back 17

relative point value, user area, annually, uploaded

Front 18

Chargemaster codes must be updated annually to avoid _____.

Back 18

loss of revenue

Front 19

Accounts payable records what _____.

Back 19

facility owes to others

Front 20

The ________ _________ records debits and credits to various accounts managed by the FIS.

Back 20

general ledger

Front 21

This FI system deal with the receipt of payment, payroll, and disbursements.

Back 21

general ledger

Front 22

This FI system is used tor refund a patient or insurance company or make payment to other companies.

Back 22

accounts payable

Front 23

This FI system tracks investment accounts and analyze the return on the investments.

Back 23

investment management

Front 24

This FI system can track the particulars of contracts a facility has with vendors, insurance companies, or other businesses.

Back 24

contract management

Front 25

This FI system tracks employees, salaries, taxes to be deducted and paid, health insurance deductions, and direct deposit.

Back 25

payroll

Front 26

HIM professionals should be involved in the development and management of the _____.

Back 26

chargemaster

Front 27

This information is used to manage staff while employed and to verify that employees worked at the facility.

Back 27

permanent record

Front 28

This system is able to track utilization of staff by department, job title or other grouping; it can also track the benefits that an employee has selected.

Back 28

human resources information system

Front 29

This system can assist with the hiring process.

Back 29

human resource information system

Front 30

Reporting features in the HRIS can be used to track what five items?

Back 30

turnover rate, open positions, labor costs, benefits, budget overtime

Front 31

Charge for complete blood count would be found in ______ information system.

Back 31

administrative

Front 32

The DSS facilitates the outcome in decision making tasks associated with ____ and ____ problems.

Back 32

non routine, non repetitive

Front 33

To make decisions, the DSS utilizes data in the ____ and _____.

Back 33

data repositories, data warehouses

Front 34

This system assists the administrator and other top administration staff in making quick decisions.

Back 34

executive information

Front 35

The executive information system improves ______ of the organization, provides _____ of the organization, makes information available to _______, and provides assistance in making ____.

Back 35

competitiveness, knowledge, authorized users, strategic decisions

Front 36

This gives administrative data to make intelligent decisions for the future.

Back 36

dashboard report

Front 37

With the EIS, a lot of ____ and ____ are used as part of the results.

Back 37

charts, graphs

Front 38

The ______ is kept permanently as mandated by legal statutes.

Back 38

MPI

Front 39

This is a phonetic based indexing system that is easily incorporated into the computer software for searching surnames that sound alike but are spelled differently.

Back 39

soundex

Front 40

Instances when two patients are assigned the same medical record number because of the incorrect assumption that they were the same patient.

Back 40

overlays

Front 41

______ and ________ in the MPI can cause problems with data quality and ultimately can create a quality of care risk because the patient information is either fragmented or two patients records are intertwined.

Back 41

Duplicates and overlays

Front 42

This application is used to initiate or update basic demographic data, establish and track the location or service of patient, and feed data to other systems.

Back 42

RADT

Front 43

Three different types of algorithms used to prevent duplication in the MPI.

Back 43

deterministic, rules based, probabilistic

Front 44

These algorithms look for exact matches in the MPI.

Back 44

deterministic

Front 45

With ________ ________, the accuracy rate of identifying potential duplicates is 20 to 40 percent. There is also a high percentage of false matches.

Back 45

deterministic algorithms

Front 46

These algorithms use phonetic searching to identify potential duplicates in the MPI.

Back 46

rules based

Front 47

Rules based algorithms are also known as ____.

Back 47

fuzzy logic

Front 48

_______ based algorithms identify 50 to 80 percent of duplicates.

Back 48

Rules

Front 49

These algorithms are able to identify transpositions and names changes and can use phonetic search capabilities.

Back 49

probabilistic

Front 50

These algorithms are the most sophisticated and have the highest rate of success (90%) in identifying duplicates.

Back 50

probabilistic

Front 51

This allows all of the components of the integrated delivery system to share information about the patient.

Back 51

enterprise master patient index

Front 52

The _____ staff is a key user of the MPI.

Back 52

HIM

Front 53

Only a _____ algorithm uses weights.

Back 53

rules based

Front 54

This system collects data on the patient from pre-admission to discharge.

Back 54

RADT

Front 55

What are the five key reports generated by RADT?

Back 55

admission list, discharge list, census report, transfer list, bed utilization reports

Front 56

This system can alert the provider to link patient services provided by others to aid the facility in avoiding duplicate services to patients.

Back 56

RADT

Front 57

This system may print out general consent forms, notice of privacy practices, and advance directives.

Back 57

RADT

Front 58

These systems are used to control the use of resources throughout the organization

Back 58

scheduling

Front 59

This allows the scheduling of all services of the facility where one call can make multiple appointments.

Back 59

central scheduling

Front 60

With this system, scheduling, patient accounting, patient collections, claims submission, appointment scheduling, human resources, and other functions are all built into a single system.

Back 60

practice management

Front 61

This system can automate prescription renewals and other routine tasks.

Back 61

practice management

Front 62

This type of system automates the purchasing process, inventory control, menu planning, and food service.

Back 62

materials management

Front 63

This system can generate barcodes to be applied toward supplies to be used and charged to the patient correctly.

Back 63

materials management

Front 64

The ______ ______ ______allows cost savings, reductions ininventory, greater efficiency, fewer lost charges, and lower labor costs.

Back 64

materials management system

Front 65

This system track routine maintenance such as elevator inspections, fire extinguisher inspections, and equipment preventive maintenance.

Back 65

facilities management

Front 66

This system can track and plan the project through the use of project management tools.

Back 66

facilities management

Front 67

This system can monitor menus.

Back 67

materials management

Front 68

Census report is generated by _____.

Back 68

patient registration

Front 69

The system used by the physician office is called ____.

Back 69

practice management

Front 70

This system controls major construction.

Back 70

facilities management

Front 71

I attended a fire and safety training session this year as an employee, thus my record is kept within this information system:

Back 71

human resources

Front 72

A major problem with the MPI is:

Back 72

duplicate record numbers

Front 73

This system assigns medical record numbers to new patients according to the facility's policy:

Back 73

registration

Front 74

Soundex is used within this system:

Back 74

MPI

Front 75

Another name for this algorithm is "fuzzy logic":

Back 75

rules based

Front 76

This algorithm has the highest rate of success in identifying potential duplicates in the MPI:

Back 76

probabilistic

Front 77

The system that would print out advance directives and notice of privacy practices is the:

Back 77

registration

Front 78

Dr. Harris will be out of town next Friday and as his assistant, I need to use an information system to change all of his appointments from next Friday for his patients to the following Friday. What information system do I use?

Back 78

scheduling

Front 79

As Dr. Harris' assistant, I also need to submit an invoice to his patients from last week, what system do I need to use to do this?

Back 79

practice management

Front 80

Sterile supply services department is performing their annual inventory check, what information system will this department be using for this function?

Back 80

materials management

Front 81

Maintenance crew uses an information system to track all the inspections of the elevators within each of the buildings of the hospital and ambulatory buildings on the grounds. What information system is used to track this data?

Back 81

facilities management

Front 82

The HVAC system needs repair and I can send a message through the network to their information system about this need. Their information system that would receive my "distress email" would be:

Back 82

facilities management

Front 83

Many users in a facility use the administrative information systems, however, the decision support system is probably used primarily by:

Back 83

administration

Front 84

When HIM professionals assist in updating codes for the chargemaster, this ultimately feeds to this information system:

Back 84

financial

Front 85

Which of the following departments might BEST use a data warehouse?

Back 85

decision support

Front 86

_____ _____ is what the facility receives monetarily.

Back 86

accounts receivable

Front 87

TRUE OR FALSE. The human resources information system is not available to all employees of the facility

Back 87

true

Front 88

TRUE OR FALSE. The MPI must be kept as long as the state statutes mandate

Back 88

false

Front 89

TRUE or FALSE. The least accurate algorithms for finding matches in identifying potential duplicates in the MPI is the rules-based.

Back 89

false

Front 90

The MPI is a ______.

Back 90

database

Front 91

The system that collects patient data at "pre-admission" is:

Back 91

registration

Front 92

TRUE OR FALSE. There are no scheduling systems where the patients can make their own appointments

Back 92

false

Front 93

These systems track preventive maintenance on equipment, etc.

Back 93

facilities management

Front 94

I need a door key-card so the electronic sensor on my door reader will unlock and let me in my office, so I will call ______ on this.

Back 94

facilities management