Are- Construction Documents & Services

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Addenda

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Statements or drawings that modify the basic contract documents after the latter has been issuedto the bidders, but prior to taking of bids.

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Addition (to the contract sum)

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An amount added to the contract sum either by an accepted additive alternate or by change order.

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Adveritsement for Bids

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Published public notice solicitating proposals for a construction project

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Agent

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One who acts on behalf of another.

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Alternate Bid

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Proposal by bidder for amount to be subtracted from or added to teh base bid if th ecorresponding change in the work is accepted.

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ADA

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Americans with Disciplines Act
Federal civil rights legislatution that establishes the right of persons with disabilities to act equal access to sites and buildings and sets design guidelines for its implementation

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Application for Payment

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Contractor's written request for payment of amount due on account of work completed and /or materials suitable stored on the site.

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Approved Equal

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Material or Method that is approved by the architect as being equivilent to what was originally specified

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Arbitration

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An alternative to litigating a dispute, in which one or more arbitrators hears the evidence and renders a decision

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As Built Drawings

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See Record Drawings

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barrier-free Provisions

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Regulations that provide for accessibility to buildings and sites for persons with disabilities

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Base Bid

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the sum of money stated in the bid for the bidder offers to do the work not including any alternate bids

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Base Services

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the architectural services normally required for a building project usually consisting of schematic design, design development, construction documents, bidding, or negotiations, and construction contract administration

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Bid

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A proposal by a contractor to do the work required by the contract documents for a stipulated sum

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Bid Bond

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A surety bond guaranteeing that the bidder will sign a contract if offered in the accordance with his proposal

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Bond

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surety bond

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Bond & Penalty Clause

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A provision in the construction contract for payment of a bonus to the contractor for completing the project prior to a specific date and for a change (penalty) against the contractor for failing to complete the project by that date

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cash allowance

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an amount included in the contract sum to cover the cost of certain items not specified in detail. Hardware and other finish items are often handled in this manner

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Certificate of payment

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a statement by the architect informing the owner of the amount due the contractor on account of work completed and or materials suitably stored

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Certificate of Occupancy

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A document issued by the governing authority stating that a building complies with applicable laws and permitting occupancy for its designated use

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Certificate of substantial Completion

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A document prepared by the architect stating that the work is substantially complete thereby establishing the date of substantial completion . It generally fixes the time within which the contractor must complete the unfinished work listed

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Change of Services

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Professional services rendered by the architect, upon the owners request in additon to the basic services identified in the owner-architect agreement, also called Extra Services

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Clerk of the works

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the owner's job site representative

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Completion Bond

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A bond obtained by the contractor or owner which guarantees that the project will be completed free of liens.

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Comprehensive Services

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The architects basic services expanded to include certain additional services, such as programming, land use studies...

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Construction Budget

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The sum established by the owner as available for construction of the project

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Construction Change Directive

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A document signed by the owner an the architect which authorizes a change in the work the contract sum, or contract time. Used when there is not complete agreement on the terms of a change order

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Construction Documents

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Working Drawings and specifications

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Construction Management

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Management services preformed by the architect or others over and above normal architectural services that contribute to the control of time and cost in the construction of a project

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Contract sum

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the total amount payable by the owner to the contractor as stated in the amount

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Contract time

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The amount of time within which the work must be completed as established in the contract domcuments

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Cost plus fee

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an agreement under which the contractor or the architect is reimbursed for his or costs and in addition is paid fee for his services

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CPM

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Critical Path Method- A project management procedure in which al events and operations are charted in a way that establishes the optimum sequence and duration of operations

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CSI Masterformat

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A systematic listing of construction trades, materials, and administration requirements published by the construction specifications Institute for the purpose of organizing construction specifications

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Date of substantial completion

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The date certified by the architect. when the construction is sufficiently completed in accordance witht eh contract documents so that the owner can occupy the project or specified area of the project for the intended use

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Davis Bacon Act

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A federal law that requires the Department of Labor to set prevailing wages for goverment financing construction projects

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Deposit for Bidding Documents

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A deposit of money required of each bidder as security for the bidding documents to ensure the return of the documents by unsuccessful bidders

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direct expense

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expense items direcly incurred by or attributable to a specific project

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Direct Personnel Expense

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Salaries and wages attributable to a specific project, plus benefits such as employment taxes insurance , sick leave, holidays vacations, pensions similar contributions and benefits

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Division one

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General Requirements Division of the specifications that establishes the administative and procedural duties of the contractor architect and the owner during construction

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Due Care

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The requirement that a professional exercise reasonable ability and judgement in a specific circumstance the absence of which constitutes negligence

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Express Warranty

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A legally enforceable promise made by the warrantor

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Fast Track Construction

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A construction technique by which constructions on each element of a project is begun as soon as the design for that element is completed, without waiting for completion of the design for the entire project. Its principal objective is to shorten the overall construction time.

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Final Completion

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The completion of all work in accordance with the terms and conditions of the contract documents.

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Float

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The extra time available for a construction activity above its estimated time duration, without causing nay delay of project completion.

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General Conditions

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The part of the contract documents that states the rights, responsibilities, and relationships of the parties involved usually by means of a standard document published by the AIA

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General Contract

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The agreement between the owner and the contractor for the construction of a project.

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Guarantee

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A legally enforceable assurance of the quality of materials and labor furnished for a project or of the length of time that a project or a part thereof will perform satisfactory. Also called warranty

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Guaranteed Maximum Cost

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The amount established by agreement between owner and contractor as the maximum cost of performing specified work also called GMP

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Hold Harmless Clause
Indemnification

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A Contractual obligation whereby one party agrees to guarantee another party against loss or damage from specified liabilities.

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Incentive Clause

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Clause is a cost plus fee contract between the owner and contractor in which the savings between the guaranteed maximum cost and the actual project costs are proportional shared.

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Indirect Expense

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Overhead expense, that is expense indirectly incurred and not chargeable to a specific project.

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Instructions to Bidders

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Instructions to the bidding documents for preparing and submitting bids for a project, also called notice to bidders

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Labor & Material Payment Bond

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A bond guaranteeing to he owner that the contractor will pay for all labor & materials used for the project.

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Letter of Intent

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A letter signifying intention to enter into a formal agreement and setting forth the general terms thereof.

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Liquidated Damages

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A sum of chargeable against the contractor as reimbursement for damages suffered by the owner because of the contractors failure to complete the work within the specified time.

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Lowest Acceptable bona fide bid

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The lowest bid that complies with all the stipulated requirements

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Means of Egress

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the elements that comprises an exit to the outside including aisles corridors doors and stairways

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Mechanical Lien

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A claim on a property by those who furnish material or labor for the construction of the building. Clear title to the property cannot be obtained until the claim is settled.

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Multiple of Direct Personnel Expense Agreement

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An agreement providing for payment for professional services based upon the direct personnel expense multiplied by an agreed factor.

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Observation

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A term sometimes used for on-site examination of the contractors work by the architect to determine in general if it is proceeding in accordance with the contract documents.

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Percentage Agreement

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An owner- architect agreement under which the professional fee is based upon a percentage of the construction cost of a project.

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Post completion process

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Additional services rendered to the owner by the architect following actual completion of the project

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Performance Bond

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A bond that guarantees to the owner that the contractor will perform the work in accordance with the contract documents

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Prime contractor

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Any contractor on a project who has a contract directly with the owner

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Professional Liability Insurance

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Insurance that financially protects an architect against claims for damages resulting from professional negligence. Also called errors & omissions insurance

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Progress Payments

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Payments made to the contractor during progress of the work on account of a work completed and or materials suitably stored

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Project Budget

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The sum established by the owner as available for the entire project including the construction budget, land cost equipments cost financing cost, cost of professional services, and contingency allowances

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Project Manual

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The manual prepared by the architect for a project including the technical specifications, bidding instructions, and forms, general conditions, supplementary condtions, special conditions and other legal and admistrative documents

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Punch List

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A list of items to be corrected or completed which is provided by the contractor and usually expanded by the architect based on a detailed inspection of the work prior to substantial completion

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Record Drawings

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Drawings revised to show changes made during construction sometimes erroneously called As-built drawings

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Release of Liens

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A legal document signed by a supplier of material or labor for a project which releases his or her mechanics lien against the property

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Schedule of Values

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A statement furnished to the architect by the contractor reflecting the amounts to be allotted for the principal divisions of the work. It serves as a guide for reviewing the contractors periodic applications for payment

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Separate Prime Contract

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One of several owner- contractor agreements for a project each of which provides for constructing a major portion of the work (general construction, electrical, mechanical, etc.) by a different contractor.

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Shop Drawings

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Drawings prepared by contractor, subcontractor, manufacturer, or supplier, showing how specific portions of the work shall be fabricated and or installed.

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Sick building Syndrome

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a term used to describe poor indoor air quality which can lead to discomfort and possible disease

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Single Prime Contract

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A contract for building construction under which one prime contractor is responsible for the entire project in contrast to having separate contracts

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Special Conditions

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Part of the contract documents other than general and supplementary conditions describing unique conditions of a project

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Specifications

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Part of the contract documents comprising written descriptions of materials construction systems and workmanship

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Statute of Limitations

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An ordinance that specifies the period of time within which legal action must be brought in order to obtain legal relief for damage or injury

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Submittal

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A shop drawing project data or sample submitted by the contractor to the architect for review prior to incorporation in the work

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Subrogation

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The substitution of one entity for another with regard to legal rights

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Substantial Completion

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As defined by the AIA General Conditions completion of a project to the point where the owner can occupy all or designated portions of the work for the purpose for which it is intended.

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Supervision

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Direction of the work by the contractors personnel. Supervision is NOT the responsibility of the architect

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Surety

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An individual or company that guarantees to make good to another party the debt, default, or failure to perform of a third party

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Supplementary Conditions

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Part of the contract documents prepared by the architect which may modify provisions of the general conditions of the contract

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Surety Bond

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An agreement under which one party (surety bonding company) guarantees to make good to another party (the obligee or owner) the debt , default, or failure, to perform of a third party (the principal or contractor) . See Bid Bond, Labor & Material Payment Bond and Performance Bond

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Total Quality Management

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An approach to the delivery of goods or services in which quality is determined by customer satisfaction and conformance to requirements

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Unit Price

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An amount stated in dollars per unit, provided by the contractor with his or her bid for adding or deleting specific portions of the work

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Vapor Barrier

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a membrane that prevents the passage of water vapor through a wall or roof

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Waiver of Lien

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A document by which one relinquishes the right of mechanics lien against the property of another

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Work

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All materlal and or labor required for a project

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Working Drawings

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The part of the contract documents prepared by the architect, that graphically illustrates the construction required for the project

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XCU

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The exclusion from insurance coverage for liability arising out of (x) explosions or blasting, (c) collapse of or structural damage to a building and (u) underground damage caused by mechanical equipment