3M - 301 Pqs

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3M

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maintenance and material management

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3M manual instruction

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NAVSEAINST 4790.8B

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Management of shipboard PMS and corrective maintenance is the responsibility of

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the CO

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3M is designed to provide

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ship and applicable shore stations with a simple and standard means for planning, scheduling and performing maintenance on all shipboard systems and equipment

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The primary objective of 3M

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is to manage shipboard maintenance in a manner which will, insure maximum equipment and system operational readiness.

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PMS stands for

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planned maintenance system

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Navy occupational safety and health program for forces afloat

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NAVSEAINST 5100.19 series.

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Department of the navy classification guide

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OPNAVINST 5513 series.

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Navy and Marine Corps policy on the use of compact disk technology

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OPNAVINST 5230.24

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Tag-out user’s manual (TUM)

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NAVSEA 50404 ADURM010/TUM

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Joint fleet maintenance manual

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CINCLANTFLT/CINCPACFLT INST 4793.3

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Maintenance and material management system policies and procedures for the naval construction force

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NCF COMFIRSTNCDINST 4790.1.

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PMS was developed to provide

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the organizational level with the tools to plan, schedule and control planned maintenance effectively.

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The CO has the overall responsibility for

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ensuring ship maintenance is accomplished following 3M system and quality maintenance procedure and that the 3M system functions effectively within the commence.

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The XO is the ships

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3M manager and is responsible to the CO for the overall management of the ships 3M system program.

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The XO shall act as

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final review officer for maintenance responsibility shifts between departments.

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The 3M system coordinator is

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the functional manager of the 3M system and is responsible to the XO for the coordination and direct supervision of all administrative facets of the ships 3M system program.

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The 3M system coordinator shall

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advise, monitor and assist department heads, division officers, departmental 3M system assistants and work center supervisors.

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The department LCPO

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shall be accountable to the department head for the proper operation of the 3M system in their department.

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Each department head is responsible to

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the 3M manager for the effective operation of the 3M system within the department.

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The department head will

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supervise maintenance within the department and other departmental 3Mfunctions. Review and approve cycle and quarterly schedules.

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Work center supervisors will be

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qualified and designated in writing.

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Work center supervisors responsibilities are

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maintain a detail working knowledge of all equipment inefficiencies within the work center.

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The work center supervisor will use

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the current ships maintenance plan CSMP as a daily working document for the scheduling of any maintenance actions not included on the PMS schedules.

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Maintenance requirements are

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completed and signed under the accounted current schedules and or MRCs

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The work center supervisor must be informed of

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any problems accounted under current schedules and or MRCs.

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LOEP or PMS 5 provides a

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listing of MIPs and system equipment not requiring PMS assigned to each work center.

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EGL

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equipment guide list

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MRS

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Maintenance requirement substantiated

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Dash (-)

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denotes MIP issue change included in the FR

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Slash (/)

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denotes MIP editions distribute by special issue and not as part of the FR

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A slash also denotes

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a change to LOEP line entry; this change does not affect the MIP since the last FR

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MIPs are prepared and issued

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for each installed system/equipment for which PMS support has been established

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In all SYSCOM MIP control number is

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a 7 character alphanumeric which is assigned to each MRC (consists of 3 parts)

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The first segment contains

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2 character identifying the month and year the MRC was repaired

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The second segment is

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a 4 character alpha numeric library control number which uniquely identifies each MRC card.

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The last character is

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a Y or N which indicates whether repair parts are required for this MRC.

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Rate/skill level on a MIP identifies

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the maintenance requirements

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# Symbol indicated

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mandatory related maintenance

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Mandatory related maintenance

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Maintenance requirements that can be accomplished concurrently with another maintenance requirement.

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Convenience related maintenance

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Maintenance requirements that can be accomplished concurrently with another maintenance requirement

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IEM

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inactive equipment maintenance

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MRCs provide

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detailed procedures for performing maintenance requirements and describe who, how and with what resources a specific requirement will be accomplished.

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D

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Daily

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W

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weekly

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M

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monthly

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Q

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quarterly

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S

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semi-annually

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A

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annually

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An asterisk (*) following the periodicity code indicates

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a safety of ship item.

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Maintenance requirements with calendar periodicity greater than every 60 months

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may be developed for applicable ship classes in extended operability programs up to the length of maintenance cycle.

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NON

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calendar periodicity

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R

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situation requirement

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U

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unscheduled maintenance.

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IEM LU

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layup

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PM

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periodic maintenance

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U

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unscheduled maintenance

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When the periodicity code includes a situation requirement

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a note of explanation is required in additional to the basic code.

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WARNING

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death or injury may result if the opening, handling procedures and practices, etc. not followed correctly.

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CAUTION

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damage to equipment may result if the operating procedures and practices, etc. are not correctly followed.

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The word “note” will

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precede procedural advisories.

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The classified MRC is

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printed on pink stock with the classification indicated at the top and bottom of each page.

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EGL

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is used with a controlling MRC when the MRC applies to a number of identical items.

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On EGLs

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each listed item will have a unique identifier assigned.

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Each EGL

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should contain no more than a single days work

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Common tools and basic housekeeping items

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maybe appropriately substituted by the work center supervisor, without changing the MRC.

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ACN

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advance change notice

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PMS ACNs are

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authorization for and a record of changes to an existing MIP or MRC, or the addition of a new MRC.

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The 3M system coordinator

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shall record the receipt of each CAN and distribute a copy to the appropriate work center files.

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The cycle PMS schedule

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displays the planned maintenance life cycle of the ship

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A Printed cycle scheduled

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with department heads signature and date is not required when using SKED. The department head finalizing the schedule constitutes the approval signature.

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The quarterly PMS schedule

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displays the work centers PMS requirements to be performed during a specific 3 month period.

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Monthly checks

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will be scheduled within the interval between 3 and 6 weeks following the last accomplishment.

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Quarterly checks

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will be scheduled within the interval between 2 and 4 months following the last accomplishment.

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Semi-annual checks

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will be scheduled within the interval between 4 and 8 months following the last accomplishment.

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Annual checks

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will be scheduled within the interval between 3 and 5 quarters following the last accomplishment.

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A printed quarter schedule

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with department heads signature and date is not required when using SKED. The department heads finalizing the schedule constitutes the approval.

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Thirteen columns

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one for each week in the quarter are used to scheduled maintenance requirements.

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The quarterly PMS schedule

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serves as a directive for work center supervisor for scheduling weekly maintenance requirements.

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The work center supervisor

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shall maintain a 13 week accountability log

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13 week accountability log

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will consist of the last 13 weeks of maintenance and the current week.

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X

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fully accomplished, a symbol “X” is the mark used to indicate completion of a maintenance requirements.

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O

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not fully accomplished or only partially accomplished following the applicable MRC.

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(I)

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satisfied by the higher level test, upon successful completion of the system level test, a (I) is marked over the system level test requirement listed on the quarter schedule.

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All FBRs requesting a shift of maintenance responsibility

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must be signed/authorized by the executive officer.

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three types of FBRs

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Category A, Category B and Urgent

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Category A

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this type of FBR is non-technical in nature and is intended to meet PMS needs which do not require technical review, including changes in work centers.

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Category B

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this type of FBR is technical in nature and is used to report technical discrepancies inhibiting PMS performance and shift of maintenance responsibilities.

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Urgent FBR

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a FBR will be considered urgent when the reason for the submission of a PMS FBR involves safety of personnel, ship or potential for damage to equipment and relates to the technical requirements of PMS

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PMS spot check

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is the tool supervisory utilizes to determine the accomplishment status of an MRC that has been previously reported as accomplished.

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Supervisory personnel

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are encouraged to periodically monitor ongoing PMS to provide feedback to the maintenance personnel and to enforce commands maintenance practice standards.

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Each work center shall

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receive an audit once per quarter by a supervisory individual, (E7 or above)

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The department head

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is responsible for determining equipment IEM status and the scheduling and accomplishment of applicable lay up (LU) and start up (SU) maintenance requirements.

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IEM status 1

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equipment that will remain on board and board and will be inactive for 30 days or longer and is not scheduled for corrective maintenance or overhaul.

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IEM status 2

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equipment that is inactive for 30 days or longer and is directly subject to corrective maintenance or overhaul

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IEM Checks lay up

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(LU)

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periodic maintenance

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(PM)

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start up

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(SU)

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Operational test

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(OT)

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Lay-up maintenance actions

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prepare the environment for periods of prolonged idleness, and are usually performed only once at the beginning of the inactive period.

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Periodic maintenance actions

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are accomplished on a recurring basis during the inactive period to prevent equipment deterioration.

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Start-up maintenance actions

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ensure that equipment is in a condition suitable for prolonged period

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Operational test actions

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actions are those conducted to determine the operational condition of the equipment, its ability to function as designed and to be integrated with other equipment to form a system.

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Type commanders (/TYCOMS)

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are responsible for ensuring the proper installation and operation of PMS within the ships under their command.

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The keys to success for the Navy 3M program

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is having a well-trained, knowledgeable and qualified sailor accomplish the maintenance with a properly managed 3M program.

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DCPOs

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will be assigned in writing by the executive officer (XO).

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At the end of the PMS week

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the WCS, LCPO and DO will review and sign the SKED accountability log.

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All line outs and additions to the LOEP, MIPS, MRCs, and situational references sheets

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must have proper justification.