Unit Three: Principles of Managing Information and Producing Documents

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Unit three: Principles of managing information and producing documents


You should use this file to complete your Assessment.
• The first thing you need to do is save a copy of this document, either onto your computer or a disk
• Then work through your Assessment, remembering to save your work regularly
• When you’ve finished, print out a copy to keep for reference
• Then, go to www.vision2learn.com and send your completed Assessment to your tutor via your My Study area – make sure it is clearly marked with your name, the course title and the Unit and Assessment number.

Please note that this Assessment document has 5 pages and is made up of 4 Sections.

IMPORTANT: All attachments referred to within this assessment
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If the books are not your own, it does mean that some photocopying is required. Highlighting could be done with different colours to represent importance and relevance. Book marking is to show where highlighting has taken place, this enable you to not have to page through the books again, when you are creating your report.

• Writing as you read
Most people find this the easiest method when trying to create a report when researching information. The reason that this is found to be the easiest is that the word processing software enable the user to easily edit and move text as you work.
Whilst this method eliminates the step of collecting your research and then transposing it to the computer, it doesn’t work for everyone.

Not one method is the correct method, and they can be comibined. I myself combine all of the above methods, when researching, organising and reporting information.

3a) For your own organisation (or one you know well), describe the procedures that need to be followed when archiving, retrieving and deleting information. Your answer should cover procedures for both electronic and paper-based information.

Information storage, retrieval and destruction procedures for my company are detailed within the Records Management Policy (Appendix 2). For

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