How to create an amazing event on a budget
Keeping to a budget is important when planning any event, so it’s a good idea to record all expenses – even small ones – as these can add up.
Be organised
Give yourself plenty of time to arrange all the elements that make up planning an event. This will make it easier to stick to your budget and maintain a spreadsheet of expenses. If you start early enough then you will have time to shop around for suppliers, and by comparing various quotes you can choose the supplier that will give you the most for your budget. Find out what other services suppliers offer – they may be able to give you a better deal if you are hiring them for several services. Negotiate with suppliers on cost, too.
Create digital invitations
The creation and distribution of print invitations can be expensive. …show more content…
This will be cheaper than designing and printing programmes or menus that will be used during the event.
You may also need to consider equipment hire such as projectors, white boards and stationery, as well as catering and décor – are these provided and do they come at an additional cost?
Music
Create a playlist and manage it yourself rather than hire someone to do the music. Venues will usually have a sound system that will easily link up to an mp3, phone or computer with your playlist.
Who do you know?
Do you have any contacts who could help you with a discounted service, perhaps people who you could help in return at a later date? Scour your contact list to see who might fit the bill. Can you arrange sponsorship of some sort from local businesses? Would they provide their services for free or at a discounted rate in order to have their name connected to the event and promote their service?
Have a contingency budget
You should allow for 10–15% of your budget as a contingency budget, just in case there are added charges or if something unexpected crops
Keeping to a budget is important when planning any event, so it’s a good idea to record all expenses – even small ones – as these can add up.
Be organised
Give yourself plenty of time to arrange all the elements that make up planning an event. This will make it easier to stick to your budget and maintain a spreadsheet of expenses. If you start early enough then you will have time to shop around for suppliers, and by comparing various quotes you can choose the supplier that will give you the most for your budget. Find out what other services suppliers offer – they may be able to give you a better deal if you are hiring them for several services. Negotiate with suppliers on cost, too.
Create digital invitations
The creation and distribution of print invitations can be expensive. …show more content…
This will be cheaper than designing and printing programmes or menus that will be used during the event.
You may also need to consider equipment hire such as projectors, white boards and stationery, as well as catering and décor – are these provided and do they come at an additional cost?
Music
Create a playlist and manage it yourself rather than hire someone to do the music. Venues will usually have a sound system that will easily link up to an mp3, phone or computer with your playlist.
Who do you know?
Do you have any contacts who could help you with a discounted service, perhaps people who you could help in return at a later date? Scour your contact list to see who might fit the bill. Can you arrange sponsorship of some sort from local businesses? Would they provide their services for free or at a discounted rate in order to have their name connected to the event and promote their service?
Have a contingency budget
You should allow for 10–15% of your budget as a contingency budget, just in case there are added charges or if something unexpected crops