Essay on System Proposal for Riordan Manufacturing, Inc.

2272 Words Jan 28th, 2013 10 Pages
System Proposal for Riordan Manufacturing, Inc.
Introduction
In reviewing the current and historical sales and marketing information for Riordan Manufacturing, Inc., it became clear that there is a need for a new streamlined system to track the past and present workings of the company. There are past marketing plans being stored in one location in a file cabinet, limiting the personnel that has access to it (Riordan Manufacturing, Inc., 2012). Sales employees are using different methods to track their numbers, in some cases using pencil and paper (Riordan Manufacturing, Inc., 2012). We propose a new cloud based system that will compile all of the past sales and marketing information and current customer contacts and needs. This
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As a quick reminder, DMS will not eliminate paper in your company, but it will reduce cost considerably by automating many processes; allowing this enterprise to facilitate access to documents, it will reduce the time spent looking for data, it will improve security; by limiting access to those in need, and finally, it will reduce the costs related with storage. Think back at the process for getting a particular document from the headquarters, in San Jose, California, to the Albany, Georgia plant. One would send a file clerk to the file room, or warehouse and have them find the document. The clerk would look for it, bring the document back to the office, make a copy, collate, punch holes, put it in a binder, and then mail it first class or priority mail to Georgia. Now look at the process with DMS: You can look for that same document, in the DMS, and forward it directly, by email to the Vice President of Operations in Albany, GA. That took exactly minutes, saving time and creating efficiency not experienced before at Riordan. Granted, it will take time for the change to be that efficient, taking into consideration the vast amount of documents that are required to be transformed into digital data. At your disposal, DMS will implement workflow software, multimedia tools, scanners, and databases. Think about being able to enter the stage with other enterprises into green computing; conserving our natural resources, by reducing the effects on the

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