Planning An Event Analysis

Who doesn’t love a good party? I’m sure we all do, but have you ever stopped to think about how it all comes together? There will come a time when you will be asked to plan a party or event, whether it be a milestone birthday, wedding, and/or annual function. This essay will provide the necessary tools to do so. As President of a cultural based sorority, I had my fair share of planning events. The process can be time consuming and frustrating, but with attention to detail, organization of your budget, and the right planning, anyone can host a successful event. The initial process of planning is figuring out what kind of event you’ll be hosting. Will it be formal or informal? Will you be celebrating with family or with a variety of individuals? …show more content…
On the other hand, if you expect a large crowd, then you have to allocate the time to visit locations and get estimates from various venues to fit your budget. Proposing a budget early on will be helpful in keeping your expenses in check. The bigger the event, the more money it will cost. There are several factors that will play a significant part in your budget.
Food, entertainment, decorations, and supplies are just some that you need to consider. Decide if it is better to have the event catered or have a potluck. If you go with the catering option then you should have an idea of the menu. You will have to decide if appetizers will be served, how many courses will be provided, and if there are substitutes for those with a special diet. In addition, you should note if alcoholic beverages are a necessity or not. There is usually more paperwork involved when it comes to serving alcohol, so be aware of that. Venues and catering companies sometimes go hand in hand. Getting estimates will help in selecting the company that fits into the budget. Provide the caterer with the number of invitees, the time, date and make sure their calendar is also clear. There will be some companies who not only provide a venue, but a catering option as well. It is important to get a comprehensive price which covers all aspects of the event, including but not limited to: set-up, clean-up, linens, tips, and service. For those venues which do not provide caterers, you should ask if they are affiliated with any caterers. Sometimes a venue without a catering company on site work with a variety of companies who can provide the services you are looking for. Finally, a decision should be made on the type of entertainment you are looking