On the other hand, if you expect a large crowd, then you have to allocate the time to visit locations and get estimates from various venues to fit your budget. Proposing a budget early on will be helpful in keeping your expenses in check. The bigger the event, the more money it will cost. There are several factors that will play a significant part in your budget.
Food, entertainment, decorations, and supplies are just some that you need to consider. Decide if it is better to have the event catered or have a potluck. If you go with the catering option then you should have an idea of the menu. You will have to decide if appetizers will be served, how many courses will be provided, and if there are substitutes for those with a special diet. In addition, you should note if alcoholic beverages are a necessity or not. There is usually more paperwork involved when it comes to serving alcohol, so be aware of that. Venues and catering companies sometimes go hand in hand. Getting estimates will help in selecting the company that fits into the budget. Provide the caterer with the number of invitees, the time, date and make sure their calendar is also clear. There will be some companies who not only provide a venue, but a catering option as well. It is important to get a comprehensive price which covers all aspects of the event, including but not limited to: set-up, clean-up, linens, tips, and service. For those venues which do not provide caterers, you should ask if they are affiliated with any caterers. Sometimes a venue without a catering company on site work with a variety of companies who can provide the services you are looking for. Finally, a decision should be made on the type of entertainment you are looking