Disposal is defined as ‘the range of processes associated with implementing records retention, deletion, destruction or transfer decisions which are documented in disposition authorities or other instruments’. The lawful disposal of records is an essential and critical component of any records management program.
3.2. The Aims of Disposal:
The aim of disposal is to ensure that records are either destroyed or transferred to an archival institution at the right time, as a result of the systematic implementation of decisions made concerning the continuing utility and enduring value of the records. It is neither practical nor desirable to preserve all the records created by every agency. Records must be removed, and records must be destroyed. Though …show more content…
Roles and Responsibilities:
This section sets out the responsibilities for Records Retention and Disposal.
Records Manager
The Records Manager is responsible for maintaining the disposal schedules and ensuring effective records management guidance and processes are provided to staff to support compliance with this policy. Managers are responsible for information held within their area.
Managers must ensure that their staffs have understood their obligations under this policy and other information management policies. Managers should support their staff in this regard by highlighting relevant parts of policies that apply to the roles being performed by a member of staff.
Staffs
Staff and those handling that information should understand the information that they create, receive and use and be able to identify information that is or may become a record. Records management processes that are in place must be followed and records keeping systems should be used in accordance with provided instructions and guidance.
Any person handling the records must ensure that the records for which they are responsible are accurate and are created, maintained and disposed of in accordance with this policy.
3.6. Disposal Standard
3.6.1 …show more content…
The intent of this principle is to ensure that the disposal of public records is carried out in a timely manner whereby:
• records are sentenced for disposal as soon as it is possible and practical, ensuring that records are appropriately managed and retained for as long as they are required;
• records identified by a disposal authority as Permanent, to be retained as State Archives, are transferred to custody from any public archives once the agency’s administrative use for the record ceases; and
• Records identified as temporary by a disposal authority are destroyed once they are time expired in accordance with the requirements of the disposal authority.
3.6.8 Security
Principle: Destruction or transfer of public records in accordance with a disposal authority must be undertaken using a secure method to ensure the content of the records is not released
3.2. The Aims of Disposal:
The aim of disposal is to ensure that records are either destroyed or transferred to an archival institution at the right time, as a result of the systematic implementation of decisions made concerning the continuing utility and enduring value of the records. It is neither practical nor desirable to preserve all the records created by every agency. Records must be removed, and records must be destroyed. Though …show more content…
Roles and Responsibilities:
This section sets out the responsibilities for Records Retention and Disposal.
Records Manager
The Records Manager is responsible for maintaining the disposal schedules and ensuring effective records management guidance and processes are provided to staff to support compliance with this policy. Managers are responsible for information held within their area.
Managers must ensure that their staffs have understood their obligations under this policy and other information management policies. Managers should support their staff in this regard by highlighting relevant parts of policies that apply to the roles being performed by a member of staff.
Staffs
Staff and those handling that information should understand the information that they create, receive and use and be able to identify information that is or may become a record. Records management processes that are in place must be followed and records keeping systems should be used in accordance with provided instructions and guidance.
Any person handling the records must ensure that the records for which they are responsible are accurate and are created, maintained and disposed of in accordance with this policy.
3.6. Disposal Standard
3.6.1 …show more content…
The intent of this principle is to ensure that the disposal of public records is carried out in a timely manner whereby:
• records are sentenced for disposal as soon as it is possible and practical, ensuring that records are appropriately managed and retained for as long as they are required;
• records identified by a disposal authority as Permanent, to be retained as State Archives, are transferred to custody from any public archives once the agency’s administrative use for the record ceases; and
• Records identified as temporary by a disposal authority are destroyed once they are time expired in accordance with the requirements of the disposal authority.
3.6.8 Security
Principle: Destruction or transfer of public records in accordance with a disposal authority must be undertaken using a secure method to ensure the content of the records is not released