Proposing and Designing a Student Information System for Spahs Then Evaluating the Proposed Design

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ABSTRACT Information system in any organization is an essential element. For this purpose, many organization spend budget to buy a good system in order to have a reliable system to be operated in their organization. These are Information Systems (IS) used to generate, collect, organize, store, retrieve, and disseminate information. Specific IS used to manage student information is referred to as Student Information System (SIS). This research proposed a SIS for Saint Paul’s Academy High School (SPAHS) to address its problems with regard to managing student information which are in enormous amount of paper, documents or records filed in folders and stored in filing cabinets. Considering that information is a set or collection of data, …show more content…
According to Swartz (2007) almost all institutions depend on data. Consequently, Pacio (2013) added, we are witnessing a profound change in the way in which institutions perceive, understand, and manage their information. There is now a

recognition of the value of information, the creation of new

information, the retrieval of existing information, the storage of important information, and the disposal of redundant information. There is also greater awareness of the cost of acquiring bad, incomplete, or inaccurate information. So do in the management of an educational institution, Motta (2010) stated that the creation and management of accurate, up-to-date information regarding a student’s academic career is critically important. While paper records are a traditional way of managing student data there are several drawbacks to this method. First, paper records maybe difficult to manage and track. The physical exertion required to retrieve, alter, and re-file paper records are all non-value added activities. Additionally, it is only possible for one user to alter physical records at a time. Finally, data integrity and logging is difficult.
With the increase of information, it is then unwise to adopt the traditional paper based system which is slow to access and therefore, inefficient. Nowadays, (Marrero, 2009) Information Systems (IS) are used to generate, collect, organize, store, retrieve, and disseminate information.

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