Project Meetings Report Essay

8303 Words Nov 25th, 2011 34 Pages
Project Meetings Report

by

Ibrahim Emad Farrag

Supervised by

Dr. Mohamed Hussein

Abstract

Meetings are a vehicle for exchanging information, confirming progress, creatively developing deliverables or solutions, making decisions, and growing as a team. They provide a means for collaborative thinking, discussion, and deliberation that is invaluable in getting project work done. Unfortunately, we seem to have a dysfunctional relationship with meetings. We need them, but hate them. However Through intentionally planning, using facilitative techniques, and managing group dynamics, we can transform useless meeting time into productive results. This facilitated collaboration helps people work better together to create the
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In organizations, projects are the method for bringing the company’s vision to fruition. Projects enable change. They are initiated with various goals aimed to improve service, increase profit, reduce waste, enlarge market share, or speed up cycle time. Such ambitious efforts require diligent oversight and coordination to ensure that projects attain their intended objective. As the complexity of the projects increase the need for frequent and productive meetings increase.
Meetings are a vehicle for exchanging information, confirming progress, creatively developing deliverables or solutions, making decisions, and growing as a team. They provide a means for collaborative thinking, discussion, and deliberation that is invaluable in getting project work done.

Unfortunately, we seem to have a dysfunctional relationship with meetings. We need them, but hate them. However Through intentionally planning, using facilitative techniques, and managing group dynamics, we can transform useless meeting time into productive results. This facilitated collaboration helps people work better together to create the outcomes and project deliverables you need in a focused period of time.

Profile of a Project Meeting facilitator

What does it mean to facilitate a project meeting? It does not mean directing, dictating outcomes, or getting everyone to see things from your point of view. It is broader than hosting or

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