Executing Process Group Case Study

Good Essays
Process Groups
There are five different types of process groups that are broken down in project management. Within each process group, value is added from the beginning to the end of the project. It is up to the project leader to make sure every project provides a substantial amount of information that would be instrumental in making the project successful. Groups for each project require initiation, planning, execution, monitoring/controlling, and closing. Many benefits come from the process groups throughout the project.
Initiating Process Group
“The initiating process group involves the processes, activities and skills needed to effectively define the beginning of a project” University Alliance (2015). The key stakeholders are identified;
…show more content…
The executing process group is responsible for directing an managing the project’s execution, performing quality assurance, acquiring project team, developing a project team, managing a project team, distributing information, managing stakeholder expectations, and conducting the procurement. This phase of the process is very critical. There are seasoned project managers that face challenges in this area. This is why using the Project Management Body of Knowledge is very handy for even the seasoned project manager. In this phase of the work cycle, there should be teams formulated so work can be completed according to the stakeholder specifications. “The executing process group involves managing teams effectively while orchestrating timeline expectations and reach benchmark goals” University Alliance …show more content…
Communicating effectively to stake holders is an on-going process. Performance teams can do this through reports and making sure they are consistently documenting the throughout the lifecycle of the project. Teams should always make sure they are assessing the scope of the project regularly, they benchmark the goals; constantly evaluate the timeline and the budget. This will help ensure that the project is successful and the project manager is able to get in front of unforeseen circumstances. “The monitoring and controlling process group is required to track, review and regulate the progress and performance of the project, identify any areas in which changes to the plan are required” PMBOK (2013). This process group helps controls changes, recommend changes, and make necessary changes as they see fit. Managers should always monitor the functionality of the system and effectively communicate information to the project manager on any adjustments needed. It is imperative for the process owner, to contribute to any decisions before there are changes to be made in the process. Effectively communicating and involving the leaders from each department, lower any chances of reworking any steps of the project. This in turn, can cause extra funds to be

Related Documents

  • Decent Essays

    Leadership And Goals

    • 1111 Words
    • 4 Pages

    Van Wart (2011) describes this process as, fundamentally having knowledge about the present day operation and where it is headed in the future. It is clearly defining external and internal issues at play within the organization and reviewing organizational patterns and trends and other information in the form of employee surveys, leadership reviews, assessments, meetings, interviews with staff and performance to date. Having an understanding of employee and the management team morale and what is hindering or helping them reach their goals is an important part of the process (p.…

    • 1111 Words
    • 4 Pages
    Decent Essays
  • Decent Essays

    So he should prepare the work progress reports for presenting it to the client. Project manager needs the observation, analysis and a number of tools to determine whether or not the team is on the track and deliver the expected results on scheduled date. Acquiring proper safety measures in the work and maintaining the quality of work is also plays main role in delivering a…

    • 1040 Words
    • 5 Pages
    Decent Essays
  • Decent Essays

    A leader is someone who is in charge and he convinces everyone to follow. He is the one who inspires and rule the team. Leadership skills are very important in project management because they involve the ability to recognize or see the need to change the direction of operation of the project. If a project leader recognizes any need to change the direction he or she must also inform the team members about the newly found direction, motivate them to work as a team to overcome the challenges that comes with the changes while they focus on the new objectives. Leadership skills come with the ability to recognize and admit if you have managerial weakness and therefore finding a trusted assistant who will oversee and manage the details of the project…

    • 2384 Words
    • 10 Pages
    Decent Essays
  • Decent Essays

    This phase of the project anticipates the obstructions that may cause postponement of a project, and takes those issues into consideration. Furthermore, the planning phase helps to define a project, keeping a project on task through confines that are established at origination, increasing the chances that a project team may reach cost, time and performance expectations. Planning and Scheduling. “Properly planning a project is fundamental to project success since it eliminates ambiguity, utilizes standards, establishes communication requirements, assesses risk, and provides for early detection of concerns or problems that may affect project completion” (CSU-Global, 2013c). Planning of a project includes putting proper change, team, and execution management in place.…

    • 1153 Words
    • 5 Pages
    Decent Essays
  • Decent Essays

    Once I capture these programs I will assemble the right team to accomplish the specific projects. The Initiating process The initiating phase of a project is where the scope of the project is defined and the funding for the project is allocated. In this process, the project manager will be identified…

    • 835 Words
    • 4 Pages
    Decent Essays
  • Decent Essays

    There are several methods used to engage stakeholders. Communications is the foundation of every successful project and the central focus in keeping stakeholders engaged. In essence, it has a great influence on who, what, when, where and how to manage support of stakeholders. First and foremost, the Project Manager should know who their stakeholders are should focus on the high-power/high-interest stakeholders, such as the Program Director and Project Sponsor in order to build a trusting relationship with them. They should be involved early as their influence are important to the project.…

    • 984 Words
    • 4 Pages
    Decent Essays
  • Decent Essays

    Project Life Cycle

    • 870 Words
    • 4 Pages

    When everything is clear at the beginning, everyone in the team knows what they are accountable for this will ultimately keep them on track. Project Execution At this phase when deliverables will be established, the entire project management team needs to manage a lot of things such as performance meetings, status reports, project updates and resource performance reports. Therefore, it is very important that your project management team is informed about their roles to efficiently complete their tasks. Tasks that must be completed during project execution phase…

    • 870 Words
    • 4 Pages
    Decent Essays
  • Decent Essays

    All relevant stakeholders must be involved in the decision making of each milestone of the project. If there are disagreements, all parties must revisit the measuring phase. * Realistic. Determine whether or not the goals are realistic and can be accomplished in a timely manner. * Time.…

    • 5822 Words
    • 24 Pages
    Decent Essays
  • Decent Essays

    The project manager’s role in the management of the scope at each phase is to make it work. That is, he or she has to find a solution for any issue that arises in executing the project. Once the charter is signed, the project manager’s role is to plan the project down to the tiniest detail. However, as project management has grown there are tools to assist the project manager. Additionally, the project manager must have certain inherent skills.…

    • 945 Words
    • 4 Pages
    Decent Essays
  • Decent Essays

    He must possess both hard and soft skills in addition to the education and expertise to drive the project to success. Some of the essential skills for a project manager are discussed below. Organizational and planning skills to plan, organize, control and monitor the resources, time and budget of the project (Zahra, Nazir, Khalid, Raana, & Majeed, 2014). A PM (Project Manager) should be a good planner for the proper and meaningful utilization of resources and time. Delivering the product with intended quality and within allocated time limit should be the primary objective of planning.…

    • 1199 Words
    • 5 Pages
    Decent Essays