Transformative Performance Management System Case Study

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a) A Transformative Performance Management System must be more human- centric and developmental rather than punitive and based on forced ranking.

The Committee commented that:

b) The SMART principle was not applied to the Transformative Performance Management System.

c) The system should be carefully monitored as the data could be manipulated

d) The Committee raised their concerns regarding the low morale amongst the TIA staff.

e) It was indicated that TIA should adopt a high-performance culture and that if the organisation does not achieve its target then the entire staff complement would be affected.

f) It was noted that the Transformative Performance Management System was still a work in progress.

After deliberation, it was RESOLVED
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The submission should be updated and re-submitted to EXCO on 07 November 2017.

IT Quarterly Report 30 September 2017

This submission was presented by the Executive: Corporate Services, Ms F Pienaar.

The purpose of the submission was for EXCO to note and recommend the IT quarterly report for period 01 July 2017 – 30 September 2017 to ARC for approval.

The Committee noted that:

a) The IT unit was required to report operational and projects management activities to EXCO and quarterly to ARC as a sub- committee of the Board. This was done to ensure IT alignment to business activities for technology enablement and support to demonstrate value delivery and compliance to various statutory requirements
b) Finding were listed as follows:
• SSL certificate need to be a fix processes,
• Further assessment should be done on how information could be hacked.

The Committee commented that:

a) The submission should be updated to incorporate the comments made on the previous report.

b) It was noted that TIA strives towards an IT Enterprise Architecture and Business Intelligence System that would be compiled according to the TIA mandate to enable business using necessary information and technology solutions for operational
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a) A meeting was convened between Head: Prime Dr J van Dyk representing TIA and DST regarding the quarter 2 performance report. Verbal feedback was provided and summarised as follows:

b) It was highlighted that IES should avoid communicating directly with the DST.
c) TIA should refrain from going to the National Treasury alone.
d) It was requested that the relationship with stakeholders must be properly recorded.
e) The reporting on pipelines was not clearly articulated.
f) It was highlighted that going forward all EXCO members should attend the DST meeting regarding the performance report.
g) All Executives were requested to formally attend on issues raised by the DST and submit the response at the next EXCO meeting.
h) All Executives were requested to present their progress reports per unit as at the end of October 2017 at the staff members at the staff

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