Open Actions:
1. Develop systematic tracking and status reporting for contract, IAA, and grant procurement actions at the CIO level. This will assist program with obtaining readily available procurement status information and developing future fiscal year planning requirements.
2. Reduce the number of delays caused by EIN actions. Currently, OGS has internal procedures for EIN changes. Job Aid has not been created to date for this GMM action.
3. Establish a Rapid Award List mechanism to identify Fund if Available (FIA) projects. The MO stated the CIO will wait until they receive the final budget before they plan for any FIA projects.
4. Monitor on Zika expenditures to keep up-to-date records. Working with OBS staff to resolve this issue since …show more content…
Recommended the NCBDDDD’s RMO/Extramural Team track the CIO’s contract procurement requirements from the planning stage. The RMO/Extramural Team has improved the tracking of planned contract activities through the execution process by documenting the status in weekly reports.
3. Established BPA’s for lab supplies and reagents with NCIRD and NCEZID. This reduce the number of last minute request for lab supply orders and resolved the issue of reviewing the total supply funding.
4. Planned to increase the number of NCBDDD certified CORs. Trainings are scheduled for May and June.
5. Address bottlenecks and other inefficiencies in CIMS actions’ review and approval process. APMO and OAS review of documents will now occur simultaneously. Also, provided Contracting Officer warrants to the contracting specialists and increased warrant amounts for existing warrant holders on the CIMS team.
6. Held an exercise to review large contracts (over $1M) and all grants expected to be awarded by May 1.
7. Improved communication with EOC for purchase card holders. All actions over $3,500 will be done through PO's or GSA orders.
8. Reviewed waiver data and identified Zika-related waivers for FY16.
9. Ensured congressional communication about the changes in EDHI Grant
1. Develop systematic tracking and status reporting for contract, IAA, and grant procurement actions at the CIO level. This will assist program with obtaining readily available procurement status information and developing future fiscal year planning requirements.
2. Reduce the number of delays caused by EIN actions. Currently, OGS has internal procedures for EIN changes. Job Aid has not been created to date for this GMM action.
3. Establish a Rapid Award List mechanism to identify Fund if Available (FIA) projects. The MO stated the CIO will wait until they receive the final budget before they plan for any FIA projects.
4. Monitor on Zika expenditures to keep up-to-date records. Working with OBS staff to resolve this issue since …show more content…
Recommended the NCBDDDD’s RMO/Extramural Team track the CIO’s contract procurement requirements from the planning stage. The RMO/Extramural Team has improved the tracking of planned contract activities through the execution process by documenting the status in weekly reports.
3. Established BPA’s for lab supplies and reagents with NCIRD and NCEZID. This reduce the number of last minute request for lab supply orders and resolved the issue of reviewing the total supply funding.
4. Planned to increase the number of NCBDDD certified CORs. Trainings are scheduled for May and June.
5. Address bottlenecks and other inefficiencies in CIMS actions’ review and approval process. APMO and OAS review of documents will now occur simultaneously. Also, provided Contracting Officer warrants to the contracting specialists and increased warrant amounts for existing warrant holders on the CIMS team.
6. Held an exercise to review large contracts (over $1M) and all grants expected to be awarded by May 1.
7. Improved communication with EOC for purchase card holders. All actions over $3,500 will be done through PO's or GSA orders.
8. Reviewed waiver data and identified Zika-related waivers for FY16.
9. Ensured congressional communication about the changes in EDHI Grant