Microsoft Office 365 is very popular with small business enterprises. For a minimal monthly price, companies get many benefits. It provides essential software like Word, Excel, PowerPoint etc as well as cloud services for storing emails and data. There is no added hardware needed nor any additional costs for working with Office tools. This is why millions of users rely on Office 365 every day.
Small enterprises often overlook the one crucial aspect of using Office 365 services. It is very low on data security. Companies often assume that their data is backed up automatically. There are no automatic back-ups in Office 365. Users cannot restore lost data or recover deleted emails. This is why many companies have experienced data loss using public cloud services. …show more content…
Some users prefer exporting their mailbox from Office 365 to Outlook. This ensures access to user emails anytime and from anywhere. Following are some of the methods through which a user can back up their Office 365 emails.
Solution#1 Manual Method
Before performing the manual procedure, the users must have Outlook installed on their system. The entire manual procedure is of two steps described below:
• Create an Outlook profile with Office 365 account
• Now, transfer and preview all emails on Outlook interface. This step will create a PST file for all the Outlook data. All Office 365 emails will be saved in a PST file.
Limitations of Using Manual Procedure
• The Procedure is Lengthy: This is a long and time-consuming method where users may get stuck at any point. Exporting emails on multiple systems in an organization can take up a lot of time for a company.
• Technical Knowledge is a Must: Configuration of accounts, exporting of mailboxes is a technical procedure. This requires knowledge of Outlook as well as Office 365. Any misstep can result in data loss that cannot be recovered.
Solution#2 Alternative
Small enterprises often overlook the one crucial aspect of using Office 365 services. It is very low on data security. Companies often assume that their data is backed up automatically. There are no automatic back-ups in Office 365. Users cannot restore lost data or recover deleted emails. This is why many companies have experienced data loss using public cloud services. …show more content…
Some users prefer exporting their mailbox from Office 365 to Outlook. This ensures access to user emails anytime and from anywhere. Following are some of the methods through which a user can back up their Office 365 emails.
Solution#1 Manual Method
Before performing the manual procedure, the users must have Outlook installed on their system. The entire manual procedure is of two steps described below:
• Create an Outlook profile with Office 365 account
• Now, transfer and preview all emails on Outlook interface. This step will create a PST file for all the Outlook data. All Office 365 emails will be saved in a PST file.
Limitations of Using Manual Procedure
• The Procedure is Lengthy: This is a long and time-consuming method where users may get stuck at any point. Exporting emails on multiple systems in an organization can take up a lot of time for a company.
• Technical Knowledge is a Must: Configuration of accounts, exporting of mailboxes is a technical procedure. This requires knowledge of Outlook as well as Office 365. Any misstep can result in data loss that cannot be recovered.
Solution#2 Alternative