How Technology Can Assist or Hinder Information Management Practices in an Organization

679 Words May 20th, 2013 3 Pages
How Technology can Assist or Hinder Information Management Practices in an Organization

Having advanced technology nowadays can be both of assistance and a nuisance when it comes to handling Information in the workplace.

Some examples of assistance are:
• Fast access: with the computer systems and technology provided to organizations in the present day, waiting days, weeks or even months is a thing of the past. You can send, receive, look up, browse, edit, create and delete information with just the click of a mouse. This is highly useful in fast past environments such as client service centers or call centers where staff are required to quickly and efficiently look up or create a client or customers file to edit, browse or confirm
…show more content…
• Searching made easy: Searching for what you want has been made considerably easy thanks to technology (and harder at the same time, but we will talk about that later). With the accuracy of advanced search methods 9/10 times you are going to get what you are looking for without trawling through thousands of files.
• Green: technology has made us greener. Because a lot of information is stored electronically these days, there is less of a need for all those bits of paper and printouts.

And the hindrances:
• Data integrity: with almost everything being done on a computer now, data integrity has become more crucial than ever. An example of this is when typing, it is much easier to tap the wrong key and misspell a name or a word and not pick up on it than if you were, say, writing it with a pen! This also applies to electronic filing systems where files can be incorrectly named all to easily making them near impossible to find. Things can be filed in the wrong place on an electronic system very easily and records can be accidentally duplicated or deleted with the click of a button, which is not always helpful!
• Crashes: ever had a computer crash on you while you are halfway through completing that document that you haven’t saved yet? Then your boss tells you it is required by 3pm? Crashing computers are an absolute nuisance, as are slow computers and internet lag.
• Clarity: when communicating information electronically,

Related Documents