HEALTH INFORMATION MANAGEMENT PROGRAM
HIM 163: CLINICAL AFFILIATION I
COMPREHENSIVE JOURNAL ENTRY
Scanning/Analysis/Assembly/Objective 10
Lexington Medical Center uses an electronic health record but that does not mean they don’t have to scan/assemble loose paper into EPIC. There are three steps to ensure the quality and efficiency of indexing and scanning forms and loose records into EPIC.
The first step is to scan these loose forms. Most of the hospital scans their own records for the most part but for example HIM scans the ERs records and place them in EPIC. On February 9th, Devonn and I got a chance to scan records from OB and a few inpatients. We went to a pretty much vacant filing cabinet and picked up forms about 3 inches high. We needed to put them in the scanner to scan but before we must prep the documents. The way to prep the documents is to take them out of paperclips and to remove staples. Also, we may need to tape down anything that is sticking out so it does not get caught up in the scanner for example an EKG slip. It is also a good idea to look throughout the documents and try to organize them before they are placed in the system. Once prepped, …show more content…
This is a vital step to pin point where an error occurred before it’s too late and placed in permanent storage. Once it has been pinpointed, that brings us to the fourth step where you perform corrections. A list is created in a work queue where coordinators can go in and correct errors. You click on the chart and basically have to figure out what went wrong to why it “aired out”. Normally, it is very easy to spot and then all you do is correct it and sign your initials to it to state you reviewed the errors and corrected it. This process is rather short and does not normally take as long as originally scanning it into the system to be placed in
HIM 163: CLINICAL AFFILIATION I
COMPREHENSIVE JOURNAL ENTRY
Scanning/Analysis/Assembly/Objective 10
Lexington Medical Center uses an electronic health record but that does not mean they don’t have to scan/assemble loose paper into EPIC. There are three steps to ensure the quality and efficiency of indexing and scanning forms and loose records into EPIC.
The first step is to scan these loose forms. Most of the hospital scans their own records for the most part but for example HIM scans the ERs records and place them in EPIC. On February 9th, Devonn and I got a chance to scan records from OB and a few inpatients. We went to a pretty much vacant filing cabinet and picked up forms about 3 inches high. We needed to put them in the scanner to scan but before we must prep the documents. The way to prep the documents is to take them out of paperclips and to remove staples. Also, we may need to tape down anything that is sticking out so it does not get caught up in the scanner for example an EKG slip. It is also a good idea to look throughout the documents and try to organize them before they are placed in the system. Once prepped, …show more content…
This is a vital step to pin point where an error occurred before it’s too late and placed in permanent storage. Once it has been pinpointed, that brings us to the fourth step where you perform corrections. A list is created in a work queue where coordinators can go in and correct errors. You click on the chart and basically have to figure out what went wrong to why it “aired out”. Normally, it is very easy to spot and then all you do is correct it and sign your initials to it to state you reviewed the errors and corrected it. This process is rather short and does not normally take as long as originally scanning it into the system to be placed in