CASE STUDY ANALYSIS OF PARTICIPANTS REGISTRATION USING BIOMETRICS IN JOHN HOPKINS.
NAME: SANDRA Y ODERA
ADM NO: 642029
COURSE: IT PROJECT MANAGEMENT
COURSE CODE: MIS6160
INSTRUCTOR: PROF JIMMY MACHARIA
SUMMER SEMESTER 2015
INTRODUCTION
Jhpiego is an NGO that is an affiliate of John Hopkins University. It was founded in 1974 and has made enormous strides over the years. The headquarters is in Baltimore, Maryland USA. It focuses on Reproductive health, Family Planning and Maternal and Child Survival Rights. Its mission is to save the lives of mothers and families all over the world. The organizational approach is mostly field based with more practicals and training in the counties where there is Jhpiego presence. Currently there …show more content…
There were many cases of members of staff mixing up their own money and the organization’s money. If there was a week where a member of staff had concurrent activities and each had a different budget, he/she would get confused on how much was to be used for each activity. This brought a lot of problems and “back and forth” issues when it came to accounting for the money spent during the activities.
• Registering participants in a piece of paper was not reliable since it would easily get lost and all training information was important. This is because this information is used by project teams when writing quarterly, mid-year and annual reports. The project sponsors/donors are very keen on data such as; how many service providers were trained, their cadre and also how many health facilities were reached in the course of the training.
The Monitoring and Evaluation Team (M&E) were also interested in this information since they are mandated with Project Monitoring and Performance Component.
• There were also unfortunate events where a member of staff would withdraw activity money from the bank (in most cases the money involved is a large sum) and then lose the money. This would mean that this person would be forced to bank back the money lost to the organization’s …show more content…
Introduction of Digital Registration
The IT team had a meeting and discussed on the best way to improve payment system for field activities. After two weeks of brain storming, they decided to introduce digital registration of participants by use of biometrics.
The development of this system was approved by the head office in Baltimore and after several planning meetings and preparation, the development of this system began. It took 3 months for the system to be fully functional after which there was testing to ensure that it worked as desired.
The goals and objectives of this project were:
• To have a database of training information that could be used for future reference by the organization.
• To protect personal and informational privacy as possible.
• To ensure accountability since the system will show exactly how much was sent your mpesa.
After thorough testing, the system was launched and members of staff especially those with field activities were trained on how to digitally register participants. This was also to be used for internal use for staff who would register for their per diems while on trainings outside their work stations. Some of the details the digital registration captures
NAME: SANDRA Y ODERA
ADM NO: 642029
COURSE: IT PROJECT MANAGEMENT
COURSE CODE: MIS6160
INSTRUCTOR: PROF JIMMY MACHARIA
SUMMER SEMESTER 2015
INTRODUCTION
Jhpiego is an NGO that is an affiliate of John Hopkins University. It was founded in 1974 and has made enormous strides over the years. The headquarters is in Baltimore, Maryland USA. It focuses on Reproductive health, Family Planning and Maternal and Child Survival Rights. Its mission is to save the lives of mothers and families all over the world. The organizational approach is mostly field based with more practicals and training in the counties where there is Jhpiego presence. Currently there …show more content…
There were many cases of members of staff mixing up their own money and the organization’s money. If there was a week where a member of staff had concurrent activities and each had a different budget, he/she would get confused on how much was to be used for each activity. This brought a lot of problems and “back and forth” issues when it came to accounting for the money spent during the activities.
• Registering participants in a piece of paper was not reliable since it would easily get lost and all training information was important. This is because this information is used by project teams when writing quarterly, mid-year and annual reports. The project sponsors/donors are very keen on data such as; how many service providers were trained, their cadre and also how many health facilities were reached in the course of the training.
The Monitoring and Evaluation Team (M&E) were also interested in this information since they are mandated with Project Monitoring and Performance Component.
• There were also unfortunate events where a member of staff would withdraw activity money from the bank (in most cases the money involved is a large sum) and then lose the money. This would mean that this person would be forced to bank back the money lost to the organization’s …show more content…
Introduction of Digital Registration
The IT team had a meeting and discussed on the best way to improve payment system for field activities. After two weeks of brain storming, they decided to introduce digital registration of participants by use of biometrics.
The development of this system was approved by the head office in Baltimore and after several planning meetings and preparation, the development of this system began. It took 3 months for the system to be fully functional after which there was testing to ensure that it worked as desired.
The goals and objectives of this project were:
• To have a database of training information that could be used for future reference by the organization.
• To protect personal and informational privacy as possible.
• To ensure accountability since the system will show exactly how much was sent your mpesa.
After thorough testing, the system was launched and members of staff especially those with field activities were trained on how to digitally register participants. This was also to be used for internal use for staff who would register for their per diems while on trainings outside their work stations. Some of the details the digital registration captures