Unit three: Principles of managing information and producing documents Assessment.
Section 1 – Understand the purpose of information technology in a business environment
1. In relation to your current business environment (or one that you are familiar with), identify at least two different types of information technology that may be used when completing work tasks.
One type of information technology that may be used to complete work tasks is Microsoft word which is used for word processing, making new documents and correcting previous documents. Another type of information technology that may be used to complete tasks is Microsoft Powerpoint which is used to create and maintain presentations to colleagues and customers alike.
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The procedures that need to be followed when retrieving information for electronic based information consist of finding out whether you are allowed access to the information, finding out where the information is stored if you are allowed access to it, looking for the information, printing the information if necessary or copying it onto a USB if necessary, never remove it fully from the computer system as someone else may need access to the information as much as you do. The procedures that need to be followed when deleting information for electronic based information consist of finding out if the information is confidential or not normally something that is confidential will have addresses or names on it, if the information is confidential then it needs to be removed completely from the computer system and any others with the information on this means deleting it and emptying the recycle bin as well so that the information can never be retrieved again, if