Uscg E-7 Flash Cards

Front 1

WHAT ARE THE COMMANDANT'S FOUR GUIDING PRINCIPLES?

Back 1

Steady the Service, Honor Our Profession, Strengthen Our Partnerships, and Respect Our Shipmates

Front 2

WHERE IS USCG HEADQUARTERS?

Back 2

Coast Guard Headquarters is located in Washington, D.C.

Front 3

WHAT IS USCG HEADQUARTERS?

Back 3

Is the administrative and operational command and control center for the Coast Guard.

Front 4

WHO IS THE SENIOR OFFICER AT HEADQUARTERS AND OF THE COAST GUARD?

Back 4

The Commandant.

Front 5

WHAT IS THE "HONOR OUR PROFESSION" GUIDING PRINCIPLE?

Back 5

We are a military service; we are a maritime service. We perform vital, dangerous work which demands superior expertise, accountability, pride and experience, built on a foundation of clear doctrine and training. I expect our leaders to be knowledgeable in domestic and global maritime affairs while maintaining a focus on our attributes as a military service. We honor professional competence and excellence.

Front 6

WHAT IS THE "STEADY THE SERVICE" GUIDING PRINCIPLE?

Back 6

We must bolster the fundamentals that underlie our readiness. Doctrine, training, resourcing, and policies must catch up to current mission demand and organizational structures. We must renew capabilities and
capacity to meet our missions, and maintain balance among priorities. We must complete planned organizational changes. We will carefully weigh the costs and benefits of new initiatives, only proceeding with a
clear trackline and destination.

Front 7

WHAT IS THE COMMANDANT'S DIRECTION?

Back 7

We are defined by our Missions, our People, and our Heritage. Your dedication to our missions keeps our Nation safe and secure. Coast Guard men and women - Active Duty, Reserve, Civilian and Auxiliary - get the job done in the most demanding environments. And you continue to enrich our heritage with countless inspiring actions to save lives, enforce laws, protect citizens, and keep waterways clean. From our maritime borders and littorals; through the Great Lakes, Polar regions, and the Arabian Gulf; to the U. S. Exclusive Economic Zone, territorial waters, and our many ports and inland Waterways; your performance has been superb, and for me, a source of pride. You have earned our Nation’s trust as the lead federal agency for Maritime Safety, Security and Stewardship. Demand for the Coast Guard’s unique
capabilities has never been higher. As we have for over 220 years, we will remain ready to meet the Nation’s many maritime needs. We will always fulfill our duties and obligations to the American people, true to “Semper Paratus, Always Ready.” This Direction is my trackline for the way forward. It takes a fix on our fundamental and enduring roles and value; it keeps a weather eye on the
future operating environment for which we must prepare; and it sets the course with my Principles, Priorities and Objectives. 2010 was a historic year of extraordinary events and accomplishments. Our Nation is safer and more secure as a result of your actions. Because of each of you, we can state with conviction: There is no better place, and no better way to make a difference, than service in the United States Coast Guard. So whenever asked who I am and what I do, I will reply with pride, “I
am a Coast Guardsman. We are the men and women of the United States Coast Guard.”
Semper Paratus!

Front 8

WHAT IS THE COMMANDANT'S VISION?

Back 8

We are defined by our Missions, People and Heritage.
We will selflessly serve our Country and perform our
duties in a manner that secures the trust and confidence
of mariners and citizens alike. We will set a course that
steadies the Service, honors our profession, strengthens
our partnerships, and respects our Shipmates.

Front 9

WHAT IS THE "STRENGTHEN OUR PARTERNSHIPS" GUIDING PRINCIPLE?

Back 9

We are unique in our ability to bring together local, state, federal, military, tribal, and private sector agencies, maritime industry and nongovernmental organizations to advance mutual interests and enhance effectiveness. From Alaska to Guam and American Samoa; from New
York to the Western Rivers and the Caribbean Basin; and around the world, our partnerships are force multipliers.

Front 10

WHAT IS THE "RESPECT OUR SHIPMATES" GUIDING PRINCIPLE?

Back 10

We must keep faith with our Active, Reserve, Civilian, and Auxiliary shipmates and their families. I am committed to a climate which values, cares for and respects every member of the Coast Guard, including past members. We will focus on leadership, diversity, and positive command
climate as a system. We will be a profession of choice for all Americans. We will provide a rewarding, safe, collaborative and productive work environment.

Front 11

WHAT ARE THREE THINGS THAT THE COMMANDANT DOES?

Back 11

The Commandant, a four-star admiral, plans, supervises, and coordinates the overall activities of the Coast Guard.
The Commandant directs the policy and administration of the Coast Guard under the general supervision of the Secretary of the Department of Homeland Security. The Commandant provides immediate direction to Headquarters Units, although he is not actually the Commanding Officer of Headquarters.

Front 12

WHAT ARE SIX RESPONSIBILITIES OF THE COMMANDANT?

Back 12

• Prescribes broad policies for the government of the service and generally directs, supervises, and coordinates service endeavors and performance.
• Guides legislative programs and required compliance with the statutory obligations of the service and the requirements imposed upon it.
• Serves as the principal advisor to the Secretary regarding service matters.
• Establishes and maintains effective relationships with other agencies of the Federal government and with the public in general.
• Serves on interdepartmental and international bodies concerned with other matters in which the Department and Coast Guard have a substantial interest.
• Keeps informed of the approved policies and programs of the Secretary at all times in order to insure Departmental uniformity of decision and continuity of action.

Front 13

WHAT ARE THE 12 HEADQUARTERS DIRECTORATES?

Back 13

Office of Planning, Resources, and Procurement
(CG-8), Office of Acquisition (G-A), Office of Engineering Logistics and Development (CG-4), Maritime Domain Awareness (CG-7M), Judge Advocate General (G-L), Office of Marine Safety, Security, and Environmental Protection (G-M), Office of Operations (G-O), Office of Human Resources (CG-1), Office of Intelligence (CG-2), Office of Command Control & Communications (CG-6), Deepwater Program Executive Office (G-D), Office of the Master Chief Petty Officer of the Coast Guard (G-CMCPO).

Front 14

WHAT IS THE OFFICE OF PLANNING, RESOURCES, AND PRCUREMENT (CG-8) RESPONSIBLE FOR?

Back 14

The Planning, Resources, and Procurement Directorate has responsibility to direct resource management activities of the Coast Guard relating to finance and procurement.

Front 15

WHAT IS THE OFFICE OF ACQUISITION (G-A) RESPONSIBLE FOR?

Back 15

The Acquisition Directorate delivers systems, products, and services insuring that the Coast Guard has best means to accomplish their missions.

Front 16

WHAT IS THE OFFICE OF ENGINEERING LOGISTICS AND DEVELOPMENT (CG-4) RESPONSIBLE FOR?

Back 16

The Chief, Office of Engineering, Logistics, and Development has responsibility for providing Technical, Logistics, and Engineering Services in support of all Coast Guard programs.
• Develops and tests emerging technologies
• Provides engineering, logistics support and performs or assists in the planning, design, construction, acquisition, renovation, maintenance, outfitting and alteration of cutters, boats, aircraft, motor vehicles, aids to navigation, and shore facilities

Front 17

WHAT IS THE MARITIME DOMAIN AWARENESS (CG-7M) RESPONSIBLE FOR?

Back 17

The Office of Maritime Domain Awareness was developed in response to the establishment and Implementation of the United States Northern Command (NORTHCOM). The Office of Maritime Domain Awareness is responsible for creating policy and oversight of Coast Guard missions
relating to Response to a domestic incident, tracking potential manmade and natural threats to national security or safety, and the deployment of assets to support homeland defense and civil support operations.

Front 18

WHAT IS THE JUDGE ADVOCATE GENERAL (G-L) RESPONSIBLE FOR?

Back 18

The Coast Guard legal program delivers high-quality legal advice and support to the people who carry out the varied functions of the Coast Guard to ensure their missions, operations, and activities can be achieved within the spirit, as well as the letter, of the law.

Front 19

WHAT IS THE OFFICE OF MARINE SAFETY, SECURITY, AND ENVIRONMENTAL PROTECTION (G-M) RESPONSIBLE FOR?

Back 19

The mission of the Marine Safety, Security, and Environmental Protection Program is to protect, through the prevention and mitigation of maritime incidents, the:
• Public
• Environment
• U.S. economic interests

Front 20

WHAT IS THE OFFICE OF OPERATIONS (G-O) RESPONSIBLE FOR?

Back 20

The Chief, Office of Law Enforcement and Defense Operations (G-O) has responsibility for Coast Guard operations involving:
• Enforcement of laws and treaties
• Defense operations
• Intelligence
• Investigations
• Security
The Chief is also responsible for the management of all Coast Guard aircraft and cutters (less buoy tenders and icebreakers).

Front 21

WHAT IS THE OFFICE OF HUMAN RESOURCES (CG-1) RESPONSIBLE FOR?

Back 21

The Chief, Office of Personnel and Training (G-P) has responsibility for providing personnel services to include:
• Accessions, training, promotions, and assignments
• Maintenance of accounts and disbursement of accounts related to pay, travel, separation of personnel
• Provision of morale services

Front 22

WHAT IS THE OFFICE OF INTELLIGENCE (CG-2) RESPONSIBLE FOR?

Back 22

The office of Intelligence Directorate is to direct, coordinate, and oversee intelligence and investigative operations and activities that support:
• All Coast Guard mission objectives
• The National Strategy for Homeland Security
• Applicable National Security objectives

Front 23

WHAT IS THE OFFICE OF COMMAND CONTROL & COMMUNICATIONS (CG-6) RESPONSIBLE FOR?

Back 23

The Office of Command, Control, Communications, and Information Technology is responsible for creating policy and oversight of Coast Guard communications, computers, and information technology.

Front 24

WHAT IS THE DEEPWATER PROGRAM EXECUTIVE OFFICE (G-D) RESPONSIBLE FOR?

Back 24

The Deepwater Program Executive Office was established to over see the acquisition of ships, and aircraft. The Deepwater Program Executive Office is responsible for the integration of systems of ships, aircraft, Command, Control, Communication, Computer, Intelligence,
Surveillance and Reconnaissance systems, and logistics assets that will accomplish Coast Guard Missions in the 21st century.

Front 25

WHAT IS THE OFFICE OF THE MASTER CHIEF PETTY OFFICER OF THE COAST GUARD (G-CMCPO) RESPONSIBLE FOR?

Back 25

In addition to the directorates, there are several offices. One important office is the Office of the Master Chief Petty Officer of the Coast Guard. The Master Chief Petty Officer (MCPO) of the Coast Guard reports directly to the Commandant on all matters pertaining to the well-being
of Coast Guard personnel. The MCPO serves as program manager for Commandant designated Command Master Chiefs and co-program manager for enlisted professional and career development with the Director of Reserve and
Training (CG-13).

Front 26

HERITAGE OF RATES

Back 26

The Coast Guard is distinguished as one of America’s armed forces with a proud humanitarian heritage. Many Coast Guardsmen are willing to sacrifice personal interests to accomplish our missions and to defend our Nation. This unique military and humanitarian identity demands leadership grounded in integrity as well as professional competence. It requires leaders with an understanding of a broad range of leadership techniques. They need to be able to apply these techniques appropriately and across a wide variety of situations involving every component of Team Coast Guard. This section presents the heritage for the senior enlisted corps.

Front 27

WHEN DID THE NAUTICAL ORIGIN OF CHIEF PETTY OFFICER COME ABOUT?
WHO WAS IT CREATED BY?

Back 27

The nautical origin of the Chief Petty Officer goes back to April 1, 1893, when the Navy created this rank.

Front 28

WHAT MERGER BROUGHT ABOUT A NEED FOR A POSITION OF HIGHER AUTHORITY? WHEN DID THIS MERGER TAKE PLACE?

Back 28

The merger of the Revenue Cutter Service and the U.S. Life Saving Service in 1915.

Front 29

WHEN WAS THE CHIEF PETTY OFFICER GRADE OFFICIALLY APPROVED AND ESTABLISHED? BY WHO?

Back 29

On May 18, 1920, the 55th U.S. Congress officially approved and established the Coast Guard’s Chief Petty Officer grade.

Front 30

WITH THE ENACTMENT OF PUBLIC LAW 85-422, WHAT TWO SENIOR ENLISTED PAY GRADES WERE ESTABLISHED? BY WHO? WHEN?

Back 30

Senior Chief Petty Officer E-8 and Master Chief Petty Officer E-9. Congress. May 1958.

Front 31

WHEN WERE SERVICE-WIDE EXAMINATIONS HELD FOR OUTSTANDING CHIEFS?

Back 31

August 5, 1958

Front 32

WHO BECAME THE FIRST COAST GUARDSMAN TO ADVANCE TO E-9?

Back 32

Master Chief Yeoman Jack Kerwin

Front 33

UNDER THE GUIDANCE OF THIS COAST GUARDSMAN, WHAT DID THE SENIOR ENLISTED ADVISORY TEAM (SEAT) CONDUCT?

Back 33

A cursory review of the language and contents of Public Law 85-422 and its usage within our current Coast Guard huan resource system.

Front 34

WHAT CONCLUSION DID SEAT MEMBERS COME TO?

Back 34

The Navy’s definition of Public Law 85-422 did not align with Coast Guard organizational missions.

Front 35

WHY WAS THE SENIOR ENLISTED NEEDS ASSESSMENT (SENA) STUDY CREATED?

Back 35

To identify and realign Senior Enlisted ranks.

Front 36

WHAT IS A CHIEF PETTY OFFICER'S ROLE AS A LEADER?

Back 36

The Chief Petty Officer is the eyes and ears of the command. Commanding officers expect few issues to be raised to their level, so they expect the Chief Petty Officer to meet the needs and expectations of the men and women under their command and responsibility. Commands require Chief Petty Officers to support command policy, but also expect the Chief to point out flaws or issues with policy that may have a detrimental effect on mission, policy, or morale.

Front 37

WHAT IS A CHIEF PETTY OFFICER'S ROLE AS A MENTOR?

Back 37

In addition to being a mentor to junior and mid-grade enlisted members, commands expect the CPOs to mentor the junior officer corps. Most officers will verify that somewhere in their past, a CPO mentored and assisted them in their leadership development.

Front 38

WHAT IS A CHIEF PETTY OFFICER'S ROLE AS A TECHNICAL EXPERT?

Back 38

Junior members of the enlisted community look to the Chief Petty Officer as a reliable resource in all situations. The phrase “Hey, Chief got a minute?” is one heard hundreds of times a day throughout the Coast Guard.
The effective Chief Petty Officer always imparts factual, timely, and compassionate information and wisdom.

Front 39

WHAT IS A MAST REPRESENTATIVE RESPONSIBLE FOR?

Back 39

The mast representative is responsible for preparing for and presenting the member’s side of the matter. He or she also speaks for the member, if the member requests.

Front 40

PART V OF THE MANUAL FOR COURTS MARTIAL STATES THAT THE MAST REPRESENTATIVE MAY DO WHAT?

Back 40

• Question witnesses
• Submit questions to ask witnesses
• Present evidence
• Make statements geared to the commanding officer. The mast representative may make statements inviting the commanding officer’s attention to those matters he or she feels are important or essential to an appropriate disposition of the matter.

Front 41

WHAT MAY THE MAST REPRESENTATIVE SOLICIT AND SUBMIT DURING A COURTS MARTIAL?

Back 41

• The reputation of the member at the unit
• Extenuating circumstances
• Mitigating circumstances

Front 42

WHAT DOES THE COAST GUARD POLICY REGARDING COMMUNICATIONS BETWEEN THE ACCUSED AND HIS OR HER MAST REPRESENTATIVE STATE?

Back 42

Coast Guard policy states that communications between an accused person and his or her mast representative must be privileged in the same way communications are between an attorney and client.

Front 43

WHAT IS A PRELIMINARY INQUIRY OFFICER (PIO)?

Back 43

A Preliminary Inquiry Officer is a member of the command designated by the executive officer to conduct a preliminary inquiry based on offenses alleged on a CG-4910.

Front 44

WHAT MUST A PIO DO?

Back 44

• Ensure the section of the CG-4910 entitled Information Concerning Accused is properly completed.
• Review the description of each of the suspected offenses in Part IV, MCM, and address each of the listed elements during the inquiry. The PIO must advise the person named as the suspect on the CG-4910 of his or her rights under Article 31(b) before asking that person any questions. If the suspect states he or she desires to consult with an attorney at any time during the questioning, the PIO must stop questioning immediately.
• Question any witnesses and collect any documents (log entries, receipts, etc.), statements, or other evidence of the suspected offense(s). The PIO should obtain a signed written statement from each witness who has information about the alleged offense(s). If a witness refuses to provide a written statement, the PIO should prepare a summary of the interview.
• Correct the CG-4910 as necessary to ensure the Details of Offenses are supported by evidence. A copy of any amended CG-4910 is to be provided to the member.
• Complete the section of the CG-4910 entitled Preliminary Inquiry Officer’s Report at the conclusion of the preliminary inquiry.

Front 45

WHAT MUST BE SUBMITTED TO THE EXECUTIVE OFFICER?

Back 45

The completed CG-4910 and any supporting materials obtained during the inquiry must be forwarded to the executive officer.

Front 46

WHAT MUST THE REPORT INCLUDE?

Back 46

The report must include the PIO’s summarized opinion of what actually occurred along with a recommendation as to the appropriate disposition of the matter.

Front 47

WHAT RECOMMENDATIONS MAY THE PIO SUGGEST?

Back 47

• Captain’s mast (NJP)
• Trial by court-martial
• Dismissal
• Administrative action, such as negative 3307 entry

Front 48

WHAT HAPPENS IF THE PIO BECOMES AWARE OF A NEW OR DIFFERENT OFFENSE THAT MAY HAVE BEEN COMMITTED BY THE MEMBER?

Back 48

• Must inquire into the new or different offense(s)
• Should make a recommendation concerning the disposition of the new or different offense(s)

Front 49

DOES UNIFORM CLOTHING PURCHASED FROM COMMERICAL UNIFORM SOURCES NEED TO BE PRODUCED BY A CERTIFIED MANUFACTURER?

Back 49

Yes

Front 50

CAN UNIFORMS BE ALTERED TO BE MORE FORM FITTING OR CHANGE THE OUTWARD APPEARANCE

Back 50

No

Front 51

WHEN WORN, HOW HIGH IS A JACKET ZIPPED OR BUTTONED?

Back 51

At least two thirds of the way. Never open.

Front 52

CAN YOU CARRY ITEMS IN YOUR POCKETS?

Back 52

Yes, as long as they do not cause unsightly lines or protrude from the pockets.

Front 53

WHERE ARE RIBBONS AND BADGES WORN?

Back 53

On the left, over the heart.

Front 54

WHEN WOULD YOU WEAR THE FULL DRESS UNIFORM?

Back 54

Worn year-round when assuming or relinquishing command; participating in Change of Command ceremonies; official visits with honors, occasions of state, ceremonies, weddings, solemnities.

Front 55

WHEN WOULD YOU WEAR THE TROPICAL BLUE LONG UNIFORM?

Back 55

Worn year-round at all occasions where coat and tie are not required nor expected or on official business.

Front 56

WHEN WOULD YOU WEAR THE ODU?

Back 56

Worn in any situation where any form of dress uniform is not required nor more appropriate and while commuting, including brief stops for gas and drive-thru business. It is not a liberty uniform.

Front 57

IN REGARDS TO UNDERGARMENTS, WHAT ARE THE REGULATIONS FOR MALES AND FEMALES?

Back 57

• Males: Undershirts, boxers or briefs, and socks are to be worn while in uniform.
• Females: Undershirts or bras, underpants, and hosiery or socks are to be worn while in uniform. Bras should not show through the uniform. Hosiery is to match the skin color. A common problem is wearing the wrong color of hosiery or socks.

Front 58

WHAT ARE THE REGULATIONS ABOUT JEWELRY?

Back 58

• A conservative wrist watch.
• One ring per hand (nested engagement/wedding ring combinations are counted as one when worn together).
• One earring per ear centered on the earlobe of plain gold or silver with a shining or brushed matte finish, plain diamond, or natural white pearl ball studs, 4–6 mm (1/8 to 1/4-inch diameter), with all uniforms. Decorative or combination settings are not authorized. Earrings to be worn only by female members.
• Necklaces, if worn, need to be concealed.
• Bracelets are limited to medical alert or those required for military purposes. POW/MIA bracelets are authorized.
• Tie tacks/bars of plain gold or adorned with Coast Guard decoration. The tie bar is to be approximately 3/16 inches wide and must not be visible when wearing the service dress blue coat.
• Cuff links are to be plain gold or Coast Guard related.
• Shirt studs are to be plain gold or plain natural white pearl. Colored pearls or decorative settings are not authorized.

Front 59

WHAT ARE THE REGULATIONS ABOUT EYEWEAR?

Back 59

• Mirrored lenses are prohibited.
• Retainer straps, plain black and worn snugly against the back of the head, are authorized for flying object damage (FOD) prevention and safety only.

Front 60

WHAT ARE THE REGULATIONS REGARDING GEAR (BACKPACKS, PURSES, BRIEFCASES, ETC)?

Back 60

• Briefcases are to be black, navy blue, or dark brown and carried in the left hand when in uniform.
• Backpacks are to be black or navy blue and carried in the left hand when in uniform. Backpacks are only authorized to wear when in uniform while a trainee at a training facility or the USCG Academy.
• Umbrellas are to be plain black or navy blue, expandable, with a straight handle. The umbrella must be carried in the left hand.
• Cell phones, pagers, and handheld pocket computers can be worn with the Uniform of the Day as required only for military duties. They are to be clipped to the waistband or in a pocket if they do not detract from the uniform appearance. These items are not authorized if participating in ceremonial details.
• Music Headphones and/or earphones are not to be worn while on duty or when wearing a hat. They may only be worn while commuting as a passenger or using public transportation.

Front 61

WHAT IS REQUIRED FOR THE USCG ODU?

Back 61

Embroidered collar devices must be worn on the ODU top by all personnel, E-4 and above as appropriate. Embroidered sew-on nametapes are also required. Embroidered sew-on qualification insignia are required.

Front 62

ARE METAL BADGES SUCH AS COMMAND MASTER CHIEF AND RECRUITING AUTHORIZED FOR THE ODU?

Back 62

Yes. When safe to do so.

Front 63

HOW ARE THE ODU TROUSERS WORN?

Back 63

The ODU trousers will be bloused using blousing bands. In instances where boat shoes or other low-cut shoes are required for specific operational purposes, such as small boat crew operations, the trousers will be worn without blousing and will be hemmed to the proper length for Coast Guard trousers.

Front 64

HOW IS THE ODU BLOUSE/TOP WORN?

Back 64

The ODU top will be worn over a solid Coast Guard blue crew neck t-shirt. Sleeves will be worn up or down depending on time of year.

Front 65

HOW DO YOU ROLL THE ODU SLEEVES?

Back 65

A sleeve is rolled with the cuff button again by pulling the sleeve inside out over itself creating a neat fold almost to the armpit. Pull the sleeve inside-out again, but this time leave about five inches of the first fold exposed. Repeat this fold. Finally, pull the cuff back down over the last fold.

Front 66

WHERE DOES THE SLEEVE FALL ON YOUR ARM WHEN ROLLED?

Back 66

When the sleeves are rolled, the outside of the cuff is exposed, forming a roll about three inches wide stopping at a point about two inches above the elbow.

Front 67

WHAT ARE THE REGULATIONS REGARDING MEN'S HAIR?

Back 67

Men’s hair above the ears and around the neck is to be tapered from the lower natural hairline upwards at least 3/4-inch and outward not greater than 3/4-inch to blend with the hairstyle. A cleanly-shaven scalp is authorized. Hair cannot exceed bulk criteria (no more than 1 ½ inches from scalp), be longer than 4 inches, touch the ears or collar, or extend below the eyebrows when headgear is removed.

Front 68

WHAT ARE THE REGULATIONS REGARDING WOMEN'S HAIR?

Back 68

Women’s hair is to be neatly arranged and cannot exceed bulk criteria of 2 inches. While the back of the hair can touch the bottom edge of the collar, it cannot fall below. Hair cannot show under the front brim of the cap nor extend below the eyebrows when headgear is removed. A single ponytail is authorized, but all long hair is to be neatly and inconspicuously fastened, pinned, or secured to the head. Ponytails that fall above the bottom edge of the collar may be pulled through the back opening of the working blue or unit ball cap. Multiple braids shall be of uniform dimension, small in diameter, and tightly interwoven in symmetrical fore and aft rows that minimize scalp exposure and present a neat, professional, well-groomed appearance. Hair shall not extend below the eyebrows.

Front 69

WHAT ARE THE REGULATIONS REGARDING WIGS/HAIRPIECES?

Back 69

Only women are permitted to wear wigs or hairpieces. If worn, wigs/ hairpieces are to be of a good quality, conservative style, fit properly, and conform to natural hair standards. Cannot be worn if it could present a safety or flying object damage (FOD) hazard.

Front 70

WHAT IS THE POLICY REGARDING FACIAL HAIR?

Back 70

• Men must be clean-shaven; however, mustaches are permitted except when assigned to Ceremonial Honor Guard. Mustaches must be well-groomed and neatly trimmed, and cannot extend below the top of the upper lip or beyond the corners of the mouth. They cannot interfere with any mask-to-skin seal on equipment.
• When Pseudofolliculitis Barbae (PFB) is diagnosed by a medical doctor, commanding officers of officers-in-charge may grant permanent shaving waivers for a beard. However, facial hair cannot exceed ¼-inch in length.
• Sideburns are permitted provided they are neatly trimmed and the base is not flared but clean shaven.
• Sideburns and mustaches failing to meet criteria are a common grooming problem.

Front 71

WHAT IS THE POLICY REGARDING COSMETICS?

Back 71

• Cosmetics need to be conservative and of a color that enhances natural features.
• Lipstick colors are to be conservative (no bright colors) and compliment the wearer.
• Eccentricities in cosmetics color and manner of wear are not allowed when in uniform.

Front 72

WHAT ARE THE REGULATIONS REGARDING FINGERNAILS FOR MEN AND WOMEN?

Back 72

For men, fingernails are to be clean and not extend past the fingertips. They cannot be colored.
For women, fingernails are to be clean and not extend more than ¼-inch beyond the fingertip. While nail polish can be worn, colors are to be conservative and neutral. Decorative nail art is not authorized.

Front 73

WHEN INSPECTING A MEMBER'S UNIFORM, WHAT SHOULD YOU VERIFY?

Back 73

• His or her uniform is in good condition
• The uniform is worn properly
• He or she meets the grooming standards presented in this E-PME Study Guide.

Front 74

WHAT ARE THE MASTER, SENIOR, AND CHIEF PETTY OFFICER PERFORMANCE EVALUATIONS FACTORS?

Back 74

• Leadership
• Professional Qualities
• Performance
• Military

Front 75

WHAT FACTORS IN THE "LEADERSHIP" CATEGORY MEASURE A MEMBER'S ABILITY TO DIRECT, GUIDE, INFLUENCE, AND SUPPORT OTHERS?

Back 75

• Directing Others: The effectiveness of the member in influencing and guiding others in the completion of tasks.
• Working With Others: The degree to which this member promoted a team effort and used partnering with the “CPO Mess,” and other internal and external organizations in accomplishing goals.
• Developing Subordinates: The extent this member used mentoring, counseling, training and education, and recognition to increase the knowledge and performance of subordinates or others. The degree of this member’s sensitivity and responsiveness to the goals and achievements of others.
• Responsibility: This member’s ability and willingness to enforce standards on self, subordinates and others; to support policies and decisions; and to hold one’s self accountable for own and subordinate’s actions.
• Evaluations: The extent to which the member conducted, or required others to conduct, evaluations that were objective, accurate, fair, timely, and consistent with actual performance. Evaluations treated as an ongoing process vice an event.
• Work-Life Sensitivity/Expertise: The acquisition and use of both knowledge and skills to enhance the overall quality of life and general welfare of CG members and their families. This member’s interest in and level of support for CG Work-Life and related programs of billet.
• Setting an Example: This member’s ability and willingness to seek responsibility and display positive judgment in making decisions.

Front 76

WHAT ARE THE FACTORS IN THE "PROFESSIONAL QUALITIES" CATEGORY?

Back 76

• Health and Well-Being: The degree to which the member exercised moderation in the use of alcohol. The degree to which the member maintained weight standards and adhered to the Coast Guard Fitness Program.
• Integrity: The degree to which the member demonstrated the qualities of honesty and fair mindedness in personal relationships and actions, on and off duty.
• Loyalty: The degree to which the member was committed to the Coast Guard, unit, supervisor, and shipmates.
• Respecting Others: The degree to which the member cooperated with other people or units to achieve common goals.
• Human Relations: The degree to which the member fulfilled the letter and spirit of the Coast Guard’s Human Relations/Sexual Harassment policy in personal relationships and actions.
• Adaptability: The degree to which the member adjusted and managed change.
• Judgment: Ability to make sound decisions and provide valid recommendations by using facts, experience, common sense, risk assessment, and analytical thought.
• Initiative: Ability to originate and act on new ideas, pursue opportunities to learn and seek responsibility without guidance and supervision.

Front 77

WHAT FACTORS IN THE "PERFORMANCE" CATEGORY MEASURE A MEMBER'S WILLINGNESS TO ACQUIRE KNOWLEDGE AND THE ABILITY TO USE KNOWLEDGE, SKILL AND DIRECTION TO ACCOMPLISH WORK?

Back 77

• Professional/Specialty Knowledge: The degree to which this member demonstrated technical competency and proficiency for rating or special assignment.
• Professional Development: The degree to which this member continued to professionally develop, acquire new skills, or improve current skills and knowledge.
• Administrative Ability: The degree to which this member completed written work, including correspondence and reports.
• Monitoring Work: The degree to which this member identified what needed to be done, set priorities, and kept supervisor informed.
• Using Resources: The degree to which this member exercised good stewardship of personnel, financial, and material resources, and aligned resource management with customer needs.
• Safety and Occupational Health: The degree to which this member exercised good stewardship of personnel, financial, and material resources. Aligned resource management with customer needs.
• Stamina: The degree to which this member thought and acted effectively under conditions that were stressful and mentally or physically fatiguing.
• Communicating: The degree to which this member listened, spoke, responded to feedback, and expressed thoughts clearly and logically.

Front 78

WHAT ARE THE FACTORS IN THE "MILITARY" CATEGORY THAT MEASURE A MEMBER'S ABILITY TO BRING CREDIT TO THE COAST GUARD THROUGH PERSONAL DEMEANOR AND PROFESSIONAL ACTIONS?

Back 78

• Military Bearing: The extent to which this member appeared neat, smart, and well groomed in uniform; and set standards for subordinates.
• Customs and Courtesies: The extent to which this member conformed to military traditions, customs, and courtesies; and set standards for subordinates’ performance and behavior.

Front 79

WHERE WOULD YOU LOOK IF YOU NEEDED TO COMPLETE A SELF EVALUATION?

Back 79

The Enlisted Qualification Manual, COMDTINST M1414.8 (series) provides the current professional and military job performance requirements for each rating. Section 10-B, Personnel Manual, COMDTINST M1000.6 (series) and other related directives provide policy and procedures for completing enlisted employee reviews.

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EXPLAIN THE COMPETENCY GRADING SYSTEM.

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Performance competency is graded on a number system of 1 through 7, with 7 being the highest possible level of performance and 1 being the lowest possible level of performance. Normally, a single, isolated event…either positive or negative…should not drastically affect the marks assigned.
• When assigning a 1, 2, 7, or unsatisfactory conduct, provide written comments with specific examples of performance to your supervisor.
• For a mark of 2, 4, or 6, these standards must be met and no others in the next higher performance standard.
• A mark of 4 represents the expected performance level of all enlisted personnel.

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WHAT ARE THE PERFORMANCE DIMENSIONS THAT YOU WILL USE TO EVALUATE A SUBORDINATE'S LEADERSHIP ABILITIES?

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• Communication
• Responsibility
• Directing Others
• Working with Others
• Developing Subordinates
• Looking out for others
• Setting an Example
• Military Bearing
• Customs and Courtesies
• Integrity
• Loyalty
• Respecting Others
• Humans Relations

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WHAT ARE COMMON CHARACTERISTICS ON WHICH MEMBER'S ARE RATED?

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• Communication. Provides adequate written and verbal communication on short- and long-term work assignments.
• Responsibility. Accepts responsibility for work assignments and personal actions.
• Directing Others. Is able to provide direction to others in order to most efficiently complete assignments.
• Working with Others. Is a “team player” who can be counted on.
• Developing Subordinates. Provides opportunities to improve skills and develop professionally.
• Looking out for Others. Protects coworkers and locates opportunities for them to grow.
• Setting an Example. Serves as a positive example in demeanor, work ethic, and personal traits.
• Military Bearing. Acts and reacts as a military member, cognizant of chain of command and military responsibilities.
• Customs and Courtesies. Follows and embodies Coast Guard customs and courtesies.
• Integrity. Words and actions can be trusted.
• Loyalty. Maintains strong bonds to the country, the Coast Guard, superiors, and subordinates.
• Respecting Others. Allows for individual differences among persons of varying backgrounds.
• Human Relations. The degree to which the member fulfilled the letter and spirit of the Coast Guard’s Human Relation/Sexual Harassment policy and personal relationships and actions.

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WHAT KIND OF BUDGETING DOES THE COAST GUARD EMPLOY?

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The Coast Guard employs Zero Based Budgeting.

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WHAT DOES "ZERO BASED BUDGETING" MEAN?

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Managers develop their budgets from the ground up, building a case for spending as if no baseline existed. In essence, they start at zero.

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WHAT ARE THE ADVANTAGES OF USING "ZERO BASED BUDGETING?"

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• Eliminates a sense of “entitlement” to cost increases
• Fosters improved cost containment
• Promotes increased discipline in developing budgets
• Encourages more meaningful budget discussions during planning and review sessions

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WHAT ARE THE STEPS TO DEVELOP A DEPARTMENTAL BUDGET?

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• Develop a departmental budget
Present it to your supervisor.
To begin, break down your department’s fixed and variable expenses.
• Utilities. Expenses to include in this group are gas, water, electricity, sewage, waste removal (trash), phones (both local and long distance), cell phones, pagers, etc.
• Maintenance. Expenses to include in this group are service maintenance agreements (e.g., copiers, fax machines, grounds maintenance, snow removal, pest removal, etc.).
• Projects. If you want to improve the work environment or processes, include those expenses in this group (e.g., new software, new computers, new desks, new tools, etc.).
• Office Supplies. Expenses to include in this group are all consumable supplies needed to keep your office running (e.g., pens, paper, staples, etc.).

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WHAT SHOULD YOU DO AFTER COMPILING THE DATA REGARDING YOUR BUDGET REQUEST?

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Justify in writing the need for funding. Be sure to include the impact of denial statement. Explain in detail and/or justify your funding needs.
Upon completion of your budget, submit it to your supervisor.
If, as the fiscal year rolls out, the manager discovers that he or she either needed more funding or requested too much, the manager needs to:
• Go back to the Comptroller/Supply Officer and request additional needed funds (be sure to give justification)
– OR –
• Return excess funds so that another division may use them.

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WHAT IS ORM?

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Operational Risk Management

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WHAT ARE THE SEVEN STEPS OF THE ORM PROCESS?

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1) DEFINE MISSION TASKS
2) IDENTIFY HAZARDS
3) ASSESS RISKS
4) IDENTIFY OPTIONS
5) EVALUATE RISK VS. GAIN
6) EXECUTIVE DECISION
7) MONITOR SITUATION

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WHAT TECHNIQUE ELEMENT WOULD YOU USE FOR STEP 4: "IDENTIFY THE OPTIONS?"

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STAAR

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WHAT DOES "STAAR" STAND FOR?

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Spread out, Transfer, Avoid, Accept, Reduce

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DEFINE "SPREAD OUT."

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Risk commonly is spread out by increasing either the exposure distance or the time between exposures.

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DEFINE "TRANSFER."

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Transferring risk does not change probability or severity, but rather shifts possible losses or costs to another entity.

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DEFINE "AVOID."

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Avoiding risk altogether requires canceling or delaying the job, mission or operation. But this option is rarely exercised due to mission importance. However, it may be possible to avoid specific risks, e.g., avoid risks associated with a night operation by planning the operation for daytime.

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DEFINE "ACCEPT."

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Accept risk when the benefits clearly outweigh the costs, but only as much as necessary to accomplish the mission or task.

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DEFINE "REDUCE."

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Risk can be reduced. The overall goal of risk management is to plan missions or to design systems that do not contain hazards. However, the nature of most complex operations and systems makes it impossible or impractical to design them completely hazard-free.
As we analyze hazards, we will identify those requiring resolution. To be effective, risk management strategies must address risk’s components: severity, probability, and exposure.