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20 Cards in this Set
- Front
- Back
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1. Producing a project plan may BEST be described as:
A. Creating a network logic diagram that identifies the critical path B. Using a software taol to track schedule, cost, and resources C. Creating a document that guides project plan execution D. Creating a plan that contains the entire product scope |
C
The project plan is a single, approved plan that drives execution, monitoring and control, and closure. Note that the definition in answer 'C' was not perfect, but it was the best choice. 'A' is incorrect since it is only apart of planning. 'B' is incorrect because that will not make up the entire project plan. 'D' is incorrect since scope may or may not be apart of the project plan, but it does not make up all of it. |
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2. Project management plan updates are NOT an output of:
A. Perform Integrated Change Control B. Develop Project Plan C. Direct and Manage Project Execution D. Monitor and Control Project Work |
B
The project management plan is created in Develop Project Plan. It, along with other plans, is updated in the other processes listed. |
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3. You are meeting with a new project manager who has taken over a project that is in the middle of executing. The previous project manager has left the company and the new project manager is upset that change requests are streaming in from numerous sources including his boss, the customer, and various stakeholders. The project manager is not even aware of how to process all of these incoming change requests. Where would you refer him?
A. Project scope statement B. Project management plan C. The previous project manager D. Project charter |
B
The project management plan would contain the methods for processing changes to the project. |
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4. The project charter is:
A. Developed before the project statement of work, and after the project management plan B. Developed after the project statement of work, and before theproject management plan C. Developed before the contract, and after the project management plan D. Developed before the contract, and before the project management plan |
B
Questions like this will be on the exam, and in order to answer it, you have to understand the rough order in which the deliverables are produced and processes are conducted. In this case, the typical order among the items listed is project statement of work, contract, project charter, and project management plan. If you analyze the inputs and outputs used by the integration processes, you will gain a better understanding of this order. |
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5. The project management information system would likely include all of the following EXCEPT:
A. A scheduling tool B. An information distribution system C. A system for collecting information from team members D. A system for identifying stakeholders |
D
The project management information system (PMIS) is covered in Chapter 2 - Foundational Terms and Concepts. The PMIS is an automated system to support the project manager by optimizing the schedule and helping collect and distribute information. 'D' would not be a function of the PMIS. It is generally a manual process performed by the project manager and the team. |
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6. A defect in the product was brought to the project manager's attention, and now the project team is engaged in repairing it. Which project management process would be the most applicable to this?
A. Perform Integrated Change Control B. Monitor and Control Project Work C. Direct and Manage Project Execution D. Close Project or Phase |
C
Direct and Manage Project Execution is the only process in the list where defects are repaired. Approved change requests are an input, and deliverables are an output. |
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7. If you are creating a single document to guide project execution,
monitoring and control, and closure, you are creating: A. The execution plan B. The project management plan C. The integration plan D. The project framework |
B
This is the definition of the project management plan. |
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8. Change control meetings are held as part of which process?
A. Direct and Manage Project Execution B. Monitor and Control Project Work C. Perform Integrated Change Control D. Evaluate Requested Changes |
C
As you think about this one, ask yourself which process group would use a tool like change control meetings. The answer to that question is "monitoring and controlling." Now, you can immediately narrow it down to two processes represented in answers 'B' and 'C'. Keep the flow of these processes in mind. Change requests How out of Monitor and Control Project Work and into Perform Integrated Change Control, where they are evaluated in meetings. Answer 'D' may sound great, but it is not the name of a real process. |
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9. Which of the following statements is
NOT true regarding the project charter? A. The project charter justifies why the project is being undertaken B. The project charter assigns the project manager C. The project charter specifies any high-level schedule milestones D. The project charter specifies what type of contract will be used |
D
The project charter does not specify anything about contracts. A contract with your customer would have been an input into the Develop Project Charter process, and any contracts you may use during procurement won't be identified until later in the project. 'A' is incorrect because the project charter does specify why the project is being undertaken and often even indudes a business case. 'B' is incorrect because the project charter is the place where the project manager is named. 'C' is incorrect because the project charter specifies any known schedule milestones and a summary level budget. |
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10. Which of the following represents the project manager's
responsibility in regard to change on a project: A. Influence the factors that cause project change B. Ensure all changes are communicated to the change control board C. Deny change wherever possible D. Prioritize change below execution |
A
The project manager must be proactive and influence the factors that cause change. This is one of the key tenets of monitoring and controlling processes in general and Perform Integrated Change Control in particular. |
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11. The project management plan is made up of:
A. The other planning outputs B. The other planning outputs, tools, and techniques C. The aggregate outputs of approved software tools D. The business case, key value justifications, and the GANTT chart. |
A
The project management plan consists of many things, but the only one from this list that matches is the outputs from the other planning processes, such as risk, cost, time, quality, etc. 'B' is incorrect because the other tools and techniques do not form part of the project plan. |
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12. When changes are approved and made to the project, they should be:
A. Tracked against the project baseline B. Incorporated into the project baseline C. Included as an addendum to the project plan D. Approved by someone other than the project manager |
B
Did this one fool you? Approved changes that are made to the project get factored back into the baseline. Many people incorrectly choose 'A', but the purpose of the baseline is NOT to measure approved change, but to measure deviation. |
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13. Work performance information is used
for all of the following reasons EXCEPT: A. It provides information on resource utilization B. It provides information on which activities have started C. It shows what costs have been incurred D. It is used to help identify defects |
D
The work performance information is all about how the work is being performed, but it is not used in identifying defects. 'A' is incorrect because it does provide detail on what resources have been used and when. 'B' is incorrect because it provides information on which activities have been started and what their status is. 'C' is incorrect because it provides information on what costs were authorized and what costs have been incurred. |
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14. You are a project manager, and your team is executing the work packages to produce a medical records archive and retrieval system. Two of the project's customers have just asked for changes that each says should be the number one priority. What would be the BEST thing to do?
A. Have the project team meet with the customers to decide which would be easiest and prioritize that one first B. Assign someone from the team to prioritize the changes C. Prioritize the changes without involving the team D. Deny both changes since you are in project execution |
C
Prioritizing the changes is the job of the project manager. 'A' is wrong because you do not want to distract the team at this point - they should be doing the work. 'B' is wrong because it is the project manager's responsibility to help prioritize competing demands. 'D' is incorrect, because changes cannot automatically be denied simply because you are in execution. |
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15. The program manager is asking why your project is scheduled to take sixteen months. He claims that previous projects in the organization were able to be completed in less than half of that time. What would be the BEST thing to do?
A. Look for historical information on the previous projects to understand them better B. Refer the program manager to the schedule management plan C. Refer the program manager to the project plan D. Explain to the program manager that estimates should always err on the side of being too large. |
A
Historical information (an organizational process asset) was covered in Chapter 2 - Foundational Terms and Concepts, and it may provide an excellent justification for why your project is taking sixteen months, or perhaps it will show you how someone else accomplished the same type of work in less time. Either way, it provides a great benchmark for you to factor in to your project. 'B' is incorrect since the schedule management plan only tells how the schedule will be managed. 'C' is incorrect because the project plan will not specifically address the program manager's concern about why the project is taking longer than he expects. 'D' is wrong because estimates should be accurate with a reserve added on top as may be appropriate. |
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16. You work for a defense contractor on a project that is not considered to be strategic for the company. Although the project is not the company's top priority, you have managed to secure many of the company's top resources to work on your project. At today's company meeting, you find
out that your organization has won a very large, strategic project. What should you do FIRST? A. Contact management to find out if you can be transferred to this project because it is strategic to the company B. Contact management to find out how this new project will affect your project C. Hold a team meeting and explain that since the resources have been allocated to your project, they are not eligible to go to the new project D. Fast track your project to accelerate its completion date |
B
Always evaluate things thoroughly before you act! You need to know if your project is going to be affected before taking action. Many people incorrectly choose 'D', but fast tracking the schedule increases risk, and that would not be necessary or appropriate until you fully understood the situation. |
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17. Each time that the project sponsor requests a change to the project, the project manager calls a meeting of the change control board. Which of the following is TRUE?
A. This represents a collaborative style of management B. This represents withdrawal by the project manager C. This represents Perform Integrated Change Control D. This represents the lack of a project management information system |
C
Change control boards meet to evaluate change requests. They do this during the process of Perform Integrated Change Control. |
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18. Your organization has a policy that any project changes that increase the project's budget by more than 1.5% must be signed off by the project office. You have a change that was requested by the customer that will increase the budget by 3%; however, the customer has offered to pay for all of this change and does not want to slow it down. Which option
represents the BEST choice? A. Approve the change yourself and take it to the project office after the work is underway B. Ask the customer to take the change to the project office and explain the situation C. Do not allow the change since it increases the budget by over 1.5% D. Take the change to the project office |
D
As discussed in Chapter 2 - Foundational Terms and Concepts, organizational policies must be followed. None of the other options presents an acceptable alternative. Choice 'B' would be asking the customer to do the project manager's job. |
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19. The person or group responsible for evaluating change on a project is:
A. The change control board B. The sponsor C. The project team D. The program manage |
A
The change control board is responsible for evaluating changes to the project. |
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20. The output of the Direct and Manage Project Execution process is:
A. The work packages B. The project management information system C. The deliverables D. The work breakdown structure |
C
The deliverables are the key output of Direct and Manage Project Execution. |
