Tips On Effective Time Management

Front 1

Avoid crises (no fire fighting)

Back 1

-using your time more effectively

Front 2

Gain a feeling of accomplishment

Back 2

-The best place to start managing time better is with yourself!

Front 3

Do the things that benefit you and your business

Back 3

-Resolve to manage your time and not let time manage you.

Front 4

Enjoy your life. Do only things that matter.

Back 4

-ask yourself: What major activities or events cause me to use my time ineffectively?

Front 5

What major activities or events cause me to use my time ineffectively?

Back 5

-It's a good idea to keep a log for several days, listing your activities and how much time you spend on them.

Front 6

Which tasks can be performed only by me, and which activities can be delegated, better controlled or eliminated?

Back 6

-After this exercise, you may be able to pinpoint your own time wasters.

Front 7

20 Major Time Wasters
External

Back 7

Telephone interruptions
Meetings, Visitors, Socializing, Lack of information, Excessive paperwork, Communication breakdown, Lack of policies and procedures, Lack of competent personnel,
Red tape

Front 8

20 Major Time Wasters
Internal

Back 8

Procrastination, Failure to delegate, Unclear objectives
,Failure to set priorities, Crisis management, Failure to plan, Poor scheduling,
Lack of self-discipline,
Attempting to do too much at once, Lack of relevant skills

Front 9

How Should I Direct My Time?

Back 9

using goals,specify your destination before you begin,Being specific

Front 10

Set Goals and List Priorities
a daily "to-do" list should be used

Back 10

Determine what you really want to accomplish

Front 11

Set Goals and List Priorities
Each workday should begin with a plan of tasks and the priority of each task

Back 11

setting long-range goals and allocating specific blocks of time to each.

Front 12

In budgeting your time, allocate part of each day to tasks that will lead to accomplishment of your goals.

Back 12

Goals should be put in writing and reviewed frequently.

Front 13

That is, block out part of your day or week for major projects to ensure that you have time to do the important things.

Back 13

A goal that is not in writing is merely a dream.

Front 14

19th-century Italian economist Vilfredo Pareto's 80/20 rule

Back 14

a daily to-do list of 10 items, you generally can expect to be 80 percent effective by successfully completing only the two most important items on your list.

Front 15

To be effective, you must concentrate on the most important items first

Back 15

proceed through the day from the most important to the least important items. Make this a daily habit.

Front 16

Making Your To-Do List
Principles of Scheduling

Back 16

Block time-Reserve a block of time that cannot be interrupted and use this time to accomplish tasks that need your attention.

Front 17

-

Back 17

Use the power of habit to accomplish tasks in your to-do list.

Front 18

-

Back 18

Force yourself to stay with an activity until it is completed.

Front 19

-

Back 19

Identify and use prime time, both internal and external. Don't schedule heavy-thinking projects from 8 to 10 a.m. if you are an afternoon person.

Front 20

-Do not schedule all of your time.

Back 20

This unscheduled time will help in case of emergencies.

Front 21

For example, plan only to do sit-down projects and make a list of all your potential business contacts. Another day put together an address and telephone list. Then plan to call three to four persons a day.

Back 21

Bring big projects into manageable bites.

Front 22

People tend to schedule the urgent but not the important.

Back 22

Include time for planning, preparation, thinking, socializing, recreation and travel.

Front 23

Include activities that relate to your long term goals. These may be family, personal or spiritual goals.

Back 23

These may be important to your health or your relationship with family and non-business friends.

Front 24

How Can I Make Better Use of My Time?
Break old habits and make new ones by-

Back 24

Setting up a routine that contrasts with your old way of doing things.

Front 25

-

Back 25

Not allowing an exception to occur until the new habit is firmly established.

Front 26

-

Back 26

Take time to start changing old habits now-don't procrastinate!

Front 27

10 Good Time Management Habits

Back 27

-

Front 28

Consolidate similar tasks-group similar jobs and do them concurrently.

Back 28

This eliminates a lot of sporadic behavior.

Front 29

Tackle tough jobs first-quit doing petty tasks and tackle the big jobs first. Remember the 80/20 rule.

Back 29

You will find you will be able to finish big jobs without stress.

Front 30

Delegate and develop others-delegation is not a dumping ceremony. You will find you have more time for major tasks.

Back 30

Break the "Do-It-Yourself" habit and let others learn to share responsibility in operating the business.

Front 31

Learn to use idle time-when there seems to be down time, read a book, write a memo or plan what needs to be done in the business.

Back 31

Get control of the paper flow-handle each piece of paper only once-throw out junk, and don't pick up a piece of paper unless you plan to use it.

Front 32

Avoid the cluttered desk syndrome-a clear desk helps you to think clearly, locate papers easier and keep your mind on the task at hand.

Back 32

-

Front 33

Get started immediately on important tasks-no matter how much you hate doing a task, do it. This will motivate self-discipline.

Back 33

Remember, you must change old habits. Try rewarding yourself at the end of the day.

Front 34

Reduce meeting time-ask yourself if a meeting is necessary. Will a phone call do just as well?

Back 34

If a meeting is a must, try a standup one; this will guarantee that the important issue is addressed.

Front 35

Take time to plan-without it, how will you know what needs to be accomplished for a day, week, month or several years?

Back 35

-

Front 36

Learn to say no.

Back 36

This requires practice, but the more you say it, the less guilty you will feel and the more jobs you are committed to.

Front 37

"Time and tide wait for no one."

Back 37

-

Front 38

Remember to-

Back 38

Start with yourself and analyze how you waste valuable time.

Front 39

Decide to change poor working habits by replacing them with effective tasks.

Back 39

Set yearly, monthly, weekly and daily goals and then develop strategies to reach these goals.

Front 40

Write a to-do list with the 80/20 rule in mind-do the most important things first.

Back 40

-

Front 41

Don't get discouraged

Back 41

The point is that the little positive changes you make on a daily basis will prove beneficial when, a year from now