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41 Cards in this Set

  • Front
  • Back
Avoid crises (no fire fighting)
-using your time more effectively
Gain a feeling of accomplishment
-The best place to start managing time better is with yourself!
Do the things that benefit you and your business
-Resolve to manage your time and not let time manage you.
Enjoy your life. Do only things that matter.
-ask yourself: What major activities or events cause me to use my time ineffectively?
What major activities or events cause me to use my time ineffectively?
-It's a good idea to keep a log for several days, listing your activities and how much time you spend on them.
Which tasks can be performed only by me, and which activities can be delegated, better controlled or eliminated?
-After this exercise, you may be able to pinpoint your own time wasters.
20 Major Time Wasters
Telephone interruptions
Meetings, Visitors, Socializing, Lack of information, Excessive paperwork, Communication breakdown, Lack of policies and procedures, Lack of competent personnel,
Red tape
20 Major Time Wasters
Procrastination, Failure to delegate, Unclear objectives
,Failure to set priorities, Crisis management, Failure to plan, Poor scheduling,
Lack of self-discipline,
Attempting to do too much at once, Lack of relevant skills
How Should I Direct My Time?
using goals,specify your destination before you begin,Being specific
Set Goals and List Priorities
a daily "to-do" list should be used
Determine what you really want to accomplish
Set Goals and List Priorities
Each workday should begin with a plan of tasks and the priority of each task
setting long-range goals and allocating specific blocks of time to each.
In budgeting your time, allocate part of each day to tasks that will lead to accomplishment of your goals.
Goals should be put in writing and reviewed frequently.
That is, block out part of your day or week for major projects to ensure that you have time to do the important things.
A goal that is not in writing is merely a dream.
19th-century Italian economist Vilfredo Pareto's 80/20 rule
a daily to-do list of 10 items, you generally can expect to be 80 percent effective by successfully completing only the two most important items on your list.
To be effective, you must concentrate on the most important items first
proceed through the day from the most important to the least important items. Make this a daily habit.
Making Your To-Do List
Principles of Scheduling
Block time-Reserve a block of time that cannot be interrupted and use this time to accomplish tasks that need your attention.
Use the power of habit to accomplish tasks in your to-do list.
Force yourself to stay with an activity until it is completed.
Identify and use prime time, both internal and external. Don't schedule heavy-thinking projects from 8 to 10 a.m. if you are an afternoon person.
-Do not schedule all of your time.
This unscheduled time will help in case of emergencies.
For example, plan only to do sit-down projects and make a list of all your potential business contacts. Another day put together an address and telephone list. Then plan to call three to four persons a day.
Bring big projects into manageable bites.
People tend to schedule the urgent but not the important.
Include time for planning, preparation, thinking, socializing, recreation and travel.
Include activities that relate to your long term goals. These may be family, personal or spiritual goals.
These may be important to your health or your relationship with family and non-business friends.
How Can I Make Better Use of My Time?
Break old habits and make new ones by-
Setting up a routine that contrasts with your old way of doing things.
Not allowing an exception to occur until the new habit is firmly established.
Take time to start changing old habits now-don't procrastinate!
10 Good Time Management Habits
Consolidate similar tasks-group similar jobs and do them concurrently.
This eliminates a lot of sporadic behavior.
Tackle tough jobs first-quit doing petty tasks and tackle the big jobs first. Remember the 80/20 rule.
You will find you will be able to finish big jobs without stress.
Delegate and develop others-delegation is not a dumping ceremony. You will find you have more time for major tasks.
Break the "Do-It-Yourself" habit and let others learn to share responsibility in operating the business.
Learn to use idle time-when there seems to be down time, read a book, write a memo or plan what needs to be done in the business.
Get control of the paper flow-handle each piece of paper only once-throw out junk, and don't pick up a piece of paper unless you plan to use it.
Avoid the cluttered desk syndrome-a clear desk helps you to think clearly, locate papers easier and keep your mind on the task at hand.
Get started immediately on important tasks-no matter how much you hate doing a task, do it. This will motivate self-discipline.
Remember, you must change old habits. Try rewarding yourself at the end of the day.
Reduce meeting time-ask yourself if a meeting is necessary. Will a phone call do just as well?
If a meeting is a must, try a standup one; this will guarantee that the important issue is addressed.
Take time to plan-without it, how will you know what needs to be accomplished for a day, week, month or several years?
Learn to say no.
This requires practice, but the more you say it, the less guilty you will feel and the more jobs you are committed to.
"Time and tide wait for no one."
Remember to-
Start with yourself and analyze how you waste valuable time.
Decide to change poor working habits by replacing them with effective tasks.
Set yearly, monthly, weekly and daily goals and then develop strategies to reach these goals.
Write a to-do list with the 80/20 rule in mind-do the most important things first.
Don't get discouraged
The point is that the little positive changes you make on a daily basis will prove beneficial when, a year from now