Terp10 Unit 9 - Project System

Front 1

1. What are the characteristics of projects? (6)

Back 1

1. They are usually complex, unique, and involve a high degree of risk.
2. They have precise targets that are agreed on between the contractor and the sold-to party.
3. They are limited in duration and are cost and capacity intensive.
4. Several departments are involved in a project.
5. They are subject to specific quality requirements.
6. They are of mostly strategic significance for the business carrying them out.

Front 2

2. What are the phases in projects? (6)

Back 2

1. Concept
2. Rough-Cut Planning
3. Detailed Planning
4. Approval
5. Execution
6. Closing

Front 3

3. What are the elements of a project? (4)

Back 3

1. WBS contains the (cost) elements (accounts)
2. Planning: Plan costs manually
3. Account Assignment: Post actual costs
4. Billing: Post Revenue

Front 4

4. A _______________________ is a model of a project, and shows the project activities to be fulfilled in hierarchical form.

Back 4

1. WBS

Front 5

5. What are the six functions of WBSs?

Back 5

1. Dates
2. Costs/revenues
3. Budget
4. Commitment
5. Payment data
6. Periodic Processing

Front 6

6. You can use the Project Builder to maintain what nine things?

Back 6

1. WBS element
2. Project Definition
3. Activities
4. Activity elements
5. PS texts
6. Document
7. Milestones
8. Relationships
9. Material Components

Front 7

7. The ___________ in a project describe the various steps and work involved in the projects.

Back 7

1. Activities

Front 8

8. What is the difference between a WBS and an activity? (2)

Back 8

1. WBS: Is a model of a project, and shows the project activities to be fulfilled in hierarchical form.
2. Activities: Show the flow of a project or of activities involved in a project. The individual tasks are linked to each other, and grouped together to form what are known as networks.

Front 9

9. What are the operative indicators?

Back 9

1. You use these to define the characteristics of a WBS element.

Front 10

10. What are the three Operative Indicators?

Back 10

1. Planning: Plan costs manually
2. Account Assignment: Post actual costs
3. Billing: Post revenues

Front 11

11. What does the statistical marker do?

Back 11

1. It specifies whether a WBS element is used only for statistical purposes, or whether it works with real costs.

Front 12

12. What are ways of editing a project with the project builder? (3)

Back 12

1. You can use Detail Screens
2. Lists
3. Graphics

Front 13

13. T/F – The Graphical Tools in the project builder can only be used to edit the hierarchical or network structures of a project.

Back 13

1. False: You can use Project builder to create or change objects in your project – project definition, WBS elements, activities, activity elements, milestones, material components.

Front 14

14. List the three modules integrated tightly to Project System with respect to materials:

Back 14

1. Sales & Distribution
2. Material Management
3. Production Planning

Front 15

15. Define network and relationship. (3)

Back 15

1. A Network contains the individual project tasks and the dependencies between them in the form of activities and relationships.
2. Network: The network describes project processing. Thus the Network contains instructions on how to carry out activities in a specific way, in a specific order and in a specific time period.
3. Relationship: You use relationships to depict chronological and technical dependencies between activities. The relationship determines the nature of the link between the individual activities.

Front 16

16. What can you plan on an activity?

Back 16

1. Labor
2. Capacities
3. Materials
4. Tools
5. Services you need to carry out various tasks

Front 17

17. What are the four Activity categories (types)?

Back 17

1. Internal processing
2. External processing
3. Services for procuring external services
4. Cost activities for planning additional primary costs.

Front 18

18. What graphical tool can be used to plan, create, and edit project data and is based on an interactive SAP Gantt chart?

Back 18

1. Project Planning Board

Front 19

19. What eight objects are available in the project planning board?

Back 19

1. WBS Elements
2. Activities
3. Documents
4. Relationship
5. PS Texts
6. Materials
7. Basic Dates
8. Milestones

Front 20

20. What displays are available in the project planning board?

Back 20

1. Detail screens, where you can change the field selection or the time settings
2. All the functions available to you at a specific point in the Project Planning board.
3. All Objects in the Project Planning board

Front 21

21. What are the methods for cost planning in projects? (6)

Back 21

1. Overall Planning (Hierarchical)
2. Cost Planning Using Activities/Network Costing
3. Cost Element Planning
4. Unit Costing
5. Project and orders
6. Easy Cost Planning

Front 22

22. What are the confirmation options? (7)

Back 22

1. Individual Confirmation
2. Collective Confirmation
3. Structure Information System (send a confirmation workflow to user or org. unit)
4. Cross-Application Time Sheet (CATS)
5. Internet
6. Offline using Palm Pilot, Open PS Interface.
7. PDC Interface

Front 23

23. How does CATS work?

Back 23

1. CATS is an integrated function for entering actual time data important in HR, PS, PM, CS, and CO.

Front 24

24. What is a commitment?

Back 24

1. When a purchase requisition is converted into a purchase order, this results in purchase order commitments for the account assignment object

Front 25

25. What takes the place of a goods receipt when purchasing a service?

Back 25

1. The Goods Receipt for services involves two steps:
i. Entering Services Performed
ii. Acceptance of services performed

Front 26

26. What is Easy Cost Planning? (4)

Back 26

1. An easy-to-use tool for planning costs in WBS elements.
2. Use planning templates to enter costing items
3. Characteristics are valued
4. The Characteristics are linked to quantities, values, or actions from the costing items.

Front 27

27. What tool is used to manage the project budget?

Back 27

1. The Project System supports Active Availability Control for the budget

Front 28

28. What are the options for managing budgets? (5)

Back 28

1. Specify whether funds are to be assigned as overall values, or distributed by year.
2. Prevent users from maintaining the overall project budget by assigning appropriate user statuses.
3. Lock the original budget.
4. Use the budget release function to make funds available at various points within a fiscal year.
5. Use the budget carry forward function to transfer any funds not used up in the previous year to the budget of the new fiscal year.

Front 29

29. What objects can be the receivers of project settlement? (4)

Back 29

1. Financial Accounting
2. Asset Accounting / Fixed assets
3. Cost Accounting / Profitability Analysis
4. Project System (WBS element, networks, activities)

Front 30

30. What’s the difference between multi-level and direct settlement?

Back 30

1. Direct Settlement: Each object (WBS elements, networks, orders and activities) in a project is settled directly to a cost object not included in the project, such as a profitability segment.
2. Multi-level: Each object (WBS elements, networks, orders and activities) are first settled to the higher-level WBS elements in the project. The top element then settles the costs collected.

Front 31

31. What are Confirmations?

Back 31

1. They document the processing status of activities and activity elements in a network, and enable you to make forecasts as to how the project will progress.

Front 32

32. What are the nine SAP components that can post actual data to the project?

Back 32

1. Materials Management: Purchase order, goods receipt for materials and services.
2. Inventory Management: Goods issues
3. Sales & Distribution: Billing of the sales order.
4. Production Planning: Confirmation of assigned production orders.
5. Plant Maintenance: Confirmation of assigned PM orders.
6. Controlling: Internal activity allocation, assigned CO orders.
7. Financial Accounting: Down payments, payments, journal entries.
8. Asset Management: Settlement to assets.
9. Human Resources: Entry of work for persons, posting of activity confirmation.

Front 33

33. Template allocations, overhead, interest calculation, cost forecast, progress analysis, results analysis, incoming order, and settlement are examples of _________________ for a project.

Back 33

1. Period-end transactions run.

Front 34

34. What is a Cycle Analysis tool?

Back 34

1. It is a tool that enables you to detect cyclical relationships in the network graphic, and correct them.

Front 35

35. In Projects, materials establish the link between the Project System and what three other SAP process areas?

Back 35

1. Sales and Distribution
2. Materials Management
3. Production Planning and Control.

Front 36

1. t/f Actual and Plan revenues can be posted to a network actvity.

Back 36

F

Front 37

2. t/f A Purchase Requisition and a material component can be assigned to a network activity.

Back 37

T

Front 38

3. While creating materials management transactions, the network generates a __________________ for external processing activities, and it is then passed on to the purchasing department for further processing.

Back 38

Purchase Requisition

Front 39

4. What are three reports and/or systems available for cross-project evaluations to analyze the progress of the project?

Back 39

1. Project Summarization
2. Executive Information System
3. Profit Center Accounting reports

Front 40

5. You have assigned a budget to a WBS element. An ____________ assigns funds against the budget.

Back 40

Availability Control

Front 41

While assigning resources to an activity, a Work Center is used to carry out which tasks? (3)

Back 41

1. Produce Work Output
2. Perform Scheduling
3. Perform Capacity Planning

Front 42

7. Both stock and nonstock items can be planned in a project. Which field determines if the matterial is a stock or nonstock item?

Back 42

Item Category

Front 43

8. t/f While planning WBS dates, the system determines the earliest dates of the activities with forward scheduling and latest dates with backward scheduling.

Back 43

T

Front 44

9. Internal and External are types of network ____________.

Back 44

Activities

Front 45

10. What describes the various steps and work involved in the project?

Back 45

Network Activity

Front 46

11. t/f A project definition represents the hierarchal structure of a project.

Back 46

F

Front 47

11. The purpose of a WBS is ______________ and _____________________.

Back 47

1. to show the project activities to be fulfilled
2. to give a clear picture of the project.

Front 48

12. Are the following objects/values assigned to a WBS and/or a network Activity:
1. Plan/Actual Costs
2. Documents (outside SAP)
3. Purchase requisitions
4. Material Components
5. Budget
6. Settlement Rule
7. Plan Actual Revenue

Back 48

1. Plan/Actual Costs W N
2. Documents (outside SAP) W N
3. Purchase requisitions W N
4. Material Components N
5. Budget W
6. Settlement Rule W
7. Plan.Actual Revenue W

Front 49

Why would you assign a budget to a project?

Back 49

Plan and control costs and revenue. Availability Control

Front 50

14. What transactions can post actual costs to a project? (6)

Back 50

1. Time Recording
2. Goods Reciept
3. Confirmation
4. Goods issue
5. Internal Activity Allocation
6. Service receipt

Front 51

List and explain the different types of activities. (4)

Back 51

1. Internal
2. External
3. External Services
4. Cost Center

Front 52

What is a WBS?

Back 52

It is a model of a project and shows the required project activities in a hierarchical form.

Front 53

17. What are activities?

Back 53

Activities show the flow of a project as well as the specific tasks involved in a project.