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924 Cards in this Set

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  • Back
Which step concludes the procurement process? (113)
Invoice verification
Invoice verification creates a link between _____ and _____ (113)
MM and internal or external accounting
Invoice can be posted with reference to … ? (114)
GR, PO or Delivery note
What is the difference between posting an invoice wrt PO and GR? (114)
PO -- can settle all items irrespective of deliveries.
GR -- Can only post invoices for qty in GR
What are the effects of posting an invoice? (115)
·         Acctg doc is created
·         GR/IR clearing acct is reversed
·         PO history is updated
·         Material master is updated for moving avg price
What are the various integrations for MM? (117)
·         FI -- Each vendor master represents a creditor in FI
·         SD -- Sales requirement can be passed on to purchasing. Also, a requisition can be directly assigned to a sales order.
·         PP -- Production planning needs information on materials availability
·         Plan maintenance -- BOM linkage. GR can be posted wrt equipment BOM. Materials can be withdrawn for plant maintenance. Serial numbers created in MM are used in maintenance
·         Logistics -- Warehouse management. Inventory management handles stock quantities and warehouse management handles and monitors storage.
What parameters allow us to control the information presented in a list display of purchasing information? (129)
Selection parameter, scope of list parameter
Purchasing reports can be generated from _____ and _____. (128)
Documents and master data
What are the key elements of SAP List viewer and ALV grid control? (130)
·         Uniform design of all lists and tables
·         Cross-application, standardized function with uniform icons
·         Simple creation and changing of layouts (variants)
What are the common functions provided by SAP List Viewer and ALV grid control? (131)
Choose detail, set filter, sort, add values, Create subtotals, Layout
What are the application-specific information systems available under LIS (Logistics Information System)? (133)
SIS, PIURCHASIS, INVCO, TIS, SFIS, QMIS, PMIS
What are characteristics, period units and key figures? (134)
·         Characteristic - Criteria used for collecting data on a subject (e.g., Vendor)
·         Period units
·         Key figures -- performance values (e.g., PO value)
What flexible analysis features does LIS support? (136)
·         Combine characteristics and key figures from many information structures into one list
·         Create new key figures through formulas on existing ones
·         Choose between a variety of layouts
What organizational levels does material planning use? (152)
Client, Company Code, Plant, Storage Location
What master data does MP use? (153)
Material master, BOM, Routings
Which material master views are used for manufacturing? (154)
MRP, Work scheduling, Basic data, FI
What does MRP type in materials master determine? (156)
How material is to be planned -- consumption-based, MRP, no planning
What do lot sizing procedure, procurement type, and strategy group in the MRP views of materials master determine? (156)
Lot sizing -- lot size of procurement proposals
Procurement type -- in-house production or external procurement
Strategy group -- behavior of planned independent requirements
What things are determined by material type? (157)
·         Screens that appear in material master record
·         Department-specific data that can be maintained
·         Material number assignment
·         Allowed procurement types
·         GL accounts that are updated
Can additional company-specific material types be created? (157)
Yes, in customizing
Does SAP directly support multi-level BOMs? (157)
No. These are represented through several sinle-level BOM’s
What is the difference between the base quantity in the BOM header and the quantity in the BOM items? (157)
Quantity in header indicates the quantity of finished product that the item quantities refer to.
What are the different item categories in a BOM? (160)
Stock item, non-stock item, document item, text item, variable-size item, class item, intra material
What are documents and text items in a BOM used for? (158)
Supplementary information (like the production process)
What is the difference between stock and non-stock items in a BOM? (158)
Stock items -- processed trhough warehouse. Non-stock items -- assigned directly
Name one item category that does not require a material number at the time of BOM creation. (158)
Non-stock item
(Also Document item and Text item)
Routings define a fixed specific linear sequence of activities -- comment (158)
No. Routings can contain alternate and parallel sequences in addition to the standard sequence
What is a product group? (176)
A product group groups together products with similar planning characteristics
Can a product group contain other groups within it? (176)
Yes
What is a proportion factor in a product group? (176)
It represents what proportion of the group comprises a specific product or sub group
The lowest level in a product group hierarchy must comprise only ________ (176)
Materials
True or false -- A planning table exists for all members of a product group hierarchy (177)
TRUE
What are the rows in a planning table? (177)
Sales,
production,
Stock level,
target stock level,
Day’s supply
Target day’s supply
What time periods are allowed in a planning table? (177)
Days, weeks, months or a combination. Plus custom time periods.
What are the ways in which a sales plan can be created? (177)
Transfer from SIS
Transfer from CO/PA
Forecast based on history
Transfer from another product group
Manual
What are the different options in the planning table for creating a production plan? (177)
Sync to sales
Target stock level
Target days supply
Inv to zero
Manual entry
What do you need to do in order to transfer production plans from one level to a lower level? (178)
Disaggregate
What are the options while disaggregating? (178)
·         Disaggregate production plan
·         Disaggregate sales plan and then derive production plans
What options exist for transferring planning data to demand management? (178)
All data for product group
Single material
What feature enables storing multiple planning scenarios? (178)
Version number of plan
Which planning version can be transferred to demand management? (178)
Active or inactive versions
What is the difference between planned independent requirements and customer independent requirements? (179)
Planned independent requirements are derived from forecasts
Customer independent requirements are actual sales orders
What is the advantage of using made to stock production for sub assemblies and made to order production for finished goods? (181)
Sales order for finished goods can be fulfilled quickly since only the final assembly step needs to be carried out.
What are the three production planning strategies? (181)
Made to stock production
Subassembly planning
Made to order production
Using planning strategy 40, do sales orders affect requirements? (182)
Yes, sales orders that exceeded planned independent requirements will cause MRP to create planned orders to fulfill these shortfalls
What is the difference between MPS and MRP? (184)
In MPS, only the critical items are scheduled to identify any issues like capacity problems. Once MPS verifies these, MRP is then run for other materials.
What does MRP type determine? (185)
How material planning is done for a material -- MRP, consumption based or no planning at all.
Is it true that consumption based planning is done for high-value materials? (185)
No -- it is done for B and C items.
How can a material be excluded from planning (185)
By using the corresponding MRP type.
Explain how reorder point based planning works. (186)
In what situations is reorder point based planning appropriate? (186)
When consumption is relatively constant.
What happens if MRP finds shortages/ (187)
Proposals are created -- planned orders or purchase requisition
What can be done to the proposals generated by MRP? (187)
·         Purchase requisitions can be converted into purchase orders.
·         Planned orders can be converted into production orders or purchase requisitions.
Where is the choice as to what is to be generated made? (187)
In the initial screen of the planning run.
What happens when planned orders are converted into production orders? (188)
Dependent requirements are transferred to order reservations
How is the quantity for the procurement proposal calculated by MRP? (189)
The demand is calculated as safety stock plus requirements and the supply is calculated as stock plus firmed planned and purchase orders plus firmed receipts. The gap is the quantity proposed.
What are firmed planned orders and purchase requisitions?
How does MRP calculate the order dates for components? (190)
By backward scheduling based on procurement and production lead times and based on a BOM explosion.
What control do we have on what materials are planned by an MRP run on the MRP screen? (191)
·         Total planning for the plant (all materials) OR
·         Individual material (single or multi-level)
How can we further control the materials planned? (191)
Through user exits to determine materials that satisfy certain criteria
When is the processing key regenerative planning (NEUPL) usually used? (192)
Planning for the first time or when consistency of data is in doubt
What are the other processing keys? (192)
NETCH -- Net change for total horizon
NETPL -- Net change for planning horizon
What is the difference between the stock/requirements list and the MRP list? (194)
Stock/Requirements list is up to date
MRP list is static and shows only the results of the last MRP run
What determines whether planned order of MRP run is converted into a production order or a purchase requisition? (195-6)
Procurement type of the material. If “external procurement” then PR else Production Order.
What are the components of Lifecycle data management? (223)
DIPE
·         Document management
·         Product structure management
·         Integration
·         Engineering change and configuration management
What interface is used to transfer engineering information to the ERP system? (223/226)
PLM interface
What is used to manage the product data? (223)
Product structure browser
What method can be used to run a separate system for engineering process in addition to a production system?
Replication of product data
How are external files integrated into mySAP ERP? (224)
Document Management system
How are the original documents made available to other objects?
By linking the Document Info Record to them
Document is made up of ____ and ____
Document info record and the originals, which can be in paper, folder or electronic form.
What is the purpose of the document info record? (224)
Helps to manage originals
Controls process flow
Integrates to ECC through object links
Allows viewing of originals
DMS system allows easy way to handle documents
How are original documents made available to other SAP objects? (225)
By linking document info records to them
What kinds of systems can be connected to mySAP ERP through PLM? (226)
CADand CAx, GIS, Classification systems and Office apps
What kind of data exchange does the PLM link offer? (227)
Bi-directional
SAP GUI is always used to interact with linked applications T/F? (227)
F. GUI and non-GUI mode are available
Under which mode is the SAP system invisible to the end user in the context of PLM? (228)
When working without GUI
What technology options are used in PLM? (227)
BAPI and RFC
What is the main purpose of Classification? (228)
To enable flexible searching
Explain how searching with the classification system works. (230)
·         Create characteristics and allowed values
·         Create classes and assign characteristics to them
·         Create objects and assign classes to objects (also assign characteristic values for this object)
·         Search for objects by specifying the class to which it belongs and then specifying the values for the characteristics of the class
How does classification take place? (231)
Directly in the object or indirectly in a transaction within the classification system
What is a configurable material? (232)
A product that can be made in several variants. Configurable material is not a finished product.
Are all materials in a BOM always used to produce an item that the BOM represents? (232)
No. In the case of configurable materials, the BOM mentions all the materials for all variants. Thus some of the materials will be used only in some variants.
What feature is used to select the materials and operations for a specific variant of a configurable material? (232)
Dependencies
What is the central navigation tool in lifecycle data management? (234)
Product structure browser. It allows us to call up information on materials, BOM, documents, characteristics and routings
Filters allows to limit the detail that is displayed.
What component allows the direct viewing of originals in the product structure browser? (234)
Enterprise Application Integration
What is the single tool that can be used to maintain BOMs and routings? (234)
Engineering workbench (EWB)
What other advantage does EWB provide? (235)
Locking individual items of BOM rather than the whole BOM. Thus many users can work on different items of the same BOM simultaneously
Also provides information on how to contact other persons who are working on locked items
What are the advantages of using Engineering Change Management (ECM) for making changes? (236)
·         Can group related changes for many objects
·         Allows documenting and monitoring of changes
·         Good tracking of changes as multiple change statuses are allowed
·         Can specify effective dates for changes
·         Changes can be integrated into the logistics chain through release keys
What are the components of a change number?
·         Change header (general info -- date, validity, status)
·         Object types
·         Object management records (Actual objects affected)
·         Other info (accompanying docs, Classification -- facilitates search for changes, alternate dates for individual objects)
What is the general workflow for engineering changes? (238)
·         User creates a change record
·         User makes changes by creating an ECR (Engineering change request)
·         The ECR is converted into an ECO (Engineering change order)
·         The actual change takes place once the ECO is checked and released.
What different types of production does SAP support? (259-260)
·         Order controlled production with production order
·         Order controlled production with process order
·         Period and quantity oriented production -- not order oriented
·         Project oriented production with production lots
·         Kanban -- replenishment controlled using stock transfer, external procurement and in-house production via self controlled control cycle
What organization levels does manufacturing execution use? (260)
Client, company code, plant, storage location
What master data are used in manuf exec? (261)
Material, BOM, Work center/resource, Task lists, PRT (Production resources/tools)
What material type should materials to be produced have? (261)
In-house production (X or E)
What are the types of task lists? (261)
Routings, rate routings, master recipes
PRT’s are assigned to ______ ? (261)
The routing of operations
Which material master views are maintained for manufacturing? (262)
MRP, Work scheduling
What does task list usage determine in a Work Center (Resource) master? (265)
The task lust types (routing, rate routing, …) in which this resource can use used.
How is a resource connected to cost accounting? (265)
By assigning a cost center
Standard and default values for operations can be assigned in a resource master T/F? (265)
T
What data in the resource master allows capacity planning? (265)
Available capacity and formula key
What data in the work center master p;lay a role in calculating operation timings in routings? (267)
Operation standard values in the scheduling formulas
BOM components can only be assigned at the level of the routing and not at the level of individual operations T/F? (268)
F. BOM components and PRT can be assigned at the operation level -- however, if this is not specified in the routing, they are then assigned at the BOM level (see page 280 also)
How is the procurement time for BOM components related to operations? (268)
Procurement (and consumption) takes place as per the start time of the operation for which the material is needed.
Which of the following steps cannot be automated in production order processing (select all that apply)? (279-80)
a, b and e
a)Order creation, b)machine reservation, c) order release, d)material withdrawal posting, e)WIP determination
Which activities generally occur in the background? (280)
WIP determination, variance calculation and order settlement
What are the available options for order creation? (280)
Without routing and BOM
With routing
With routing and BOM
From planned order
What happens if a BOM is changed after a planned order is created but before the planned order is subsequently converted into a production order? (280)
The BOM is not re-read and the production order uses the old BOM
What is the action that sets in motion further processing of a production order? (282)
Releasing the order
What are the levels at which order release can be performed? (282)
Individual operation, whole order or several orders together
What are the things checked during availability check for an order? (283)
Material, capacity, PRT)
Which of the following activities occur (select all) during a goods issue posting for production? (284)
a, b, d
a)Reduction of reservation
b)Material document is created
c)Planned order is deleted
d)Determination of actual costs
Which of the following activities is part of order-related confirmation? (285)
d
a) Time event confirmation
b) Progress confirmation
c) Milestone confirmation
d) None of the above
What kinds of settlement are possible for production orders? (287)
Order related and product related
What kinds of FI and CO postings are made in order settlement? (288)
FI only -- for WIP balances
Both FI and CO -- for variances
Which of the following must necessarily involve a physical movement of goods: Stock transfer, Transfer posting ?(321)
Stock transfer has to involve physical movement. Transfer posting can involve physical movement, but need not. It could simply change stock from QI to unrestricted use, for example.
Which of the following apply (multiple) to stock transfer: stock to stock, stor loc to stor loc, comp code to comp code, plant to plant (321)
stor loc to stor loc, comp code to comp code, plant to plant
In stock transfer/transfer posting, GI and GR must always be entered in a single posting; T/F? (322)
F. They can be, but need not always be. In a two-step procedure, these are done separately.
What is the advantage of using the two-step transfer procedure? (323)
Enables tracking of materials in transfer. After the first step, the material enters the state “in transfer”
When the one-step procedure is used to transfer stock from one storage location to another within the same plant, what documents are generated? (323)
One material document with two items, one each for the removal and the placement. An accounting document is generated only if the material is split valuated and the valuation type changes during transfer. (page 324)
Can the material use category be changed during the above stock transfer in addition to the physical movement? (323)
Yes, see dashed arrows in the figure.
What restriction applies to a stock transfer from sloc to sloc within the same plant using the two-step procedure? (324)
Can only be moved from unrestricted use to unrestricted use.
How many documents are generated in the above scenario? (324)
Two material documents. No accounting document because valuation type cannot change.
What restriction applies to cross-plant stock transfer? (325)
Can only be booked out of unrestricted use stock.
Stock transfer can only be done across two plants in the same company code; T/F? (325)
F
Under what conditions will valuation not take place in the case of a plant to plant stock transfer? (325)
If the two plants are assigned to the same valuation area
In the case of a stock transfer involving valuation, which valuation price applies? (325)
Price of the originating plant.
What are the advantages of doing a stock transfer against a stock transport order over an independent stock transfer? (327)
·         Integrated within MRP. PR generated by MRP can be converted into a stock transport order
·         Receipt can be planned at receiving plant
·         Can specify delivery cost and carrier
·         GR can be posted to consumption
·         Can post material into QI or blocked stock -- not just unrestricted use stock
·         PO history can be used to monitor the process
What is a transfer order? (336)
It is the document with which all material movements in the warehouse are executed.
What organization levels are used in logistics execution? (336)
Client, company code, plant, Transport planning point, shipping point, storage location, warehouse
What is the relationship of warehouse to storage location? (336)
Storage location enables inventory management. Linking it to a warehouse allows warehouse management. Each storage location - plant combination can be assigned to at most one warehouse number.
A shipping point can serve only one plant: T/F? (337)
F.
Transportation planning point is assigned to _______? (337)
Company code
What is the purpose of interim storage areas? (338)
To serve as the link between inventory and warehouse management. (Goods receipt and goods issue areas)
When does a warehouse management tab appear in the items section of a PO? (338)
When the plant-storage location combination for that item has been assigned to a warehouse number.
What happens when a goods receipt is booked to a storage location that is subject to warehouse management? (339)
·         A transfer requirement is generated
·         Material is booked into the goods receiving section (interim storage area)
·         Transfer requirement is converted into a transfer order
·         Material is then put away
Why is physical inventory performed? (350)
·         Correction of incorrect stock quantities
·         Determination of current assets for accounting
What characterizes a Stock Management Unit? (350-351)
SMU is a non-divisible part of a stock of materials for which a separate book inventory exists. It is uniquely defined by:
Material, plant storage location, stock type, batch and special stock
What are the steps in the physical inventory process? (351)
Create physical inventory documents, Count and enter stock, Analyze and post differences
During physical inventory procedures, what kinds of restrictions can be placed on the materials? (354-355)
All goods movements can be blocked by posting a block
Book inventory can be frozen by setting the Freeze Book Inventory indicator in the Pi document.
What options exist for physical inventory procedures? (358)
·         Enter count without physical inventory document
·         Enter count and post difference IPI doc exists)
·         Enter count without PI document and post differences
In cycle counting with ABC analysis, what options exist for performing the ABC analysis? (361)
Consumption analysis
Requirements analysis
What are the organizational units relevant to sales order management? (378)
Company code,
Sales area (sales organization, division, distribution channel),
Plant,
Storage location,
Shipping point
Can a sales organization be assigned to more than one company code? (380)
No
Can a company code have more than one sales organization? (380)
Yes
What is a sales area? (383)
Combination of sales organization, division and distribution channel
Can a shipping point be assigned to more than one plant? (385)
Yes
Can a plant have more than one shipping point? (385)
Yes
A plant represents only a manufacturing facility: T/F? (384)
F. Plant can also represent a location where stocks are kept or where services are delivered (like an office)
Which partner functions are mandatory for sales order processing? (388)
Sold to
Ship to
Bill to
Payer
Where is partner function information kept for customers? (388)
In the partner functions tab of customer master
Which master data contains information about customer-specific material information? (390)
Customer-material information record
Which master data determines the medium through which a sales order will be sent to a customer? (391)
Output master
Which master contains data about prices? (392)
Condition master
What are the steps in the order to cash process? (404)
Pre-sales activities
Sales order processing
Inventory sourcing
Shipping
Billing
Payment receipt and posting
What prior sales documents can a sales order reference? (408)
Quotation, Inquiry
Can multiple sales orders result from one quotation? (408)
Yes
Can multiple quotations result in a single sales order? (408)
Yes
What is the structure of a sales order? (408)
Header, items, schedule lines
Where do we determine which fields are included in the incompletion log? (410)
In customizing
For a specific material, what determines the type of availability check performed for sales? (412)
Entry in the material master, Gen/Plant tab of material master
What is the connection between a delivery document and warehouse operations? (413)
Picking materials can create a transfer request (if warehouse management is active)
What is the relationship between sales orders and outbound deliveries? (414)
One order can result in many outbound deliveries and one outbound delivery can be for many orders. The later is allowed only if all the orders being combined have the same values for shipping point, due date and ship to address.
Which of the following are part of a delivery document? Header, items, schedule lines? (415)
Header and items (no schedule lines)
What are the different views available for delivery documents? (415)
Overview, header and items
Which step in the sales process creates a transfer order? (416)
Picking
What document enables efficient picking? (416)
Picklist
During picking, are transfer orders created immediately (on-line)? (416)
Not necessarily. They can be on-line or batched.
Which of the following occur when goods issue is posted: a) Qty in inventory management is updated, b) billing due list is generated, c) accounts payable is updated, d) status in relevant sales documents is updated, e) GR/IR account is updated (418)
a, b and d
Which SD document forms the basis for invoicing? (419)
Billing document
What accounting postings result from creating a billing document? (419)
·         Customer accounts receivables acct is debited
·         Revenue account is credited
A billing document/invoice can be generated for a ______ or a _______. (420)
Delivery, sales order
What is the structure of a billing document? (421)
Header, Items
What are the accounts updated when a customer payment is posted? (423)
Debit cash
Credit customer receivables
Which view allows us to view all related sales documents on one screen? (423-4)
Document flow
Which of the following modules does sales and distribution have an integration with: a) FI, b) Project systems, c) Materials management, d) Warehouse management, e) Profitability analysys? (424)
All of them
Which reporting tool allows efficient organization of one’s work? (444)
Worklists
What worklists are available? (446)
Delivery list, picking worklist, goods issue worklist, billing due list
What are the organization levels in EAM/CS? (463)
Client
Company code,
Maintenance plant,
Location
maintenance work center,
Maintenance planning plant,
Maintenance planner group
Maintenance requirements can come from _____ or _____ (464)
Maintenance plant or maintenance planning plant
What constellations are possible for maintenance? (465)
·         Plant specific -- where planning and execution are done for a plant in the plant.
·         Cross-plant -- Planning is done in plant that is different from the maintenance plant. The materials and actual work could occur in the maintenance planning plant or locally.
Which of the following can be a maintenance work center: a) Plant, b) Work center, c) group of machines d) machine, e) group of people? (466)
All except a) b)
What are the different ways in which work centers can be used in plant maintenance? (466)
·         Main work center in master record for material or functional location
·         Main work center in a maintenance item
·         Main work center in a task list header
·         Performing work center in then operations for a task list
·         Main work center in the order header
·         Performance work center in the operations for an order
What are the organization levels in service provision? (468)
Plant, planning plant, planner groups, work centers, employees
What are the different types of technical objects? (470)
Functional locations -- places
Serial numbers --
Bills of Materials --
Equipment -- Individual objects
According to what criteria can functional locations be organized? (471)
Spatial, technical and functional
What type of characters can a coding template for a structure indicator distinguish between? (474)
Numeric, Alpha and alphanumeric
Each material has a unique serial number: T/F? (478)
F. The combination of material number and serial number is unique, not the serial number by itself.
Which master record is created for each serial number? (479)
Equipment master record
What kind of BOM is used in plant maintenance? (480)
Maintenance BOM
What kinds of maintenance BOM’s exist? (480)
Material BOM, Equipment BOM, Functional Location BOM
When a material BOM is used as maintenance BOM, where is this indicated? (481)
In the “Structure” view of the technical object (construction type field)
What are the steps in the corrective maintenance process? (489)
Notification -- what?, where?
Planning -- Work, material, tools
Scheduling -- Release, availability chk
Execution -- material usage plnd/unplnd
Completion -- Time, settlement
What is the structure of a maintenance notification? (490)
Maintenance Notification Header
* Notification items
- Activities
- Tasks
Maintenance notification can be created for which types of technical objects? (491)
Equipment
Functional Location
BOM
Serial number
Can a maintenance notification be created without specifying an object number? (491)
Yes
What are the options for creating maintenance orders? (492)
·         Directly
·         Based on one notification
·         Based on many notifications
·         Order is first created and then a notification/activity report is created
·         Order is automatically created based on a maintenance plan
What is the structure of a maintenance order? (493)
·         Order header
·         Object list
·         Operation
o   Material lists
o   PRT
·         Settlement rule
·         Costs (est/pld/act)
Where does the information for the settlement rule proposal come from? (493)
Master record for the object being maintained
The object list in a maintenance order can comprise … (494)
Equipment, functional locations, Notifications
If there are notifications attached, what is the first such notification called? (494)
Header notification
What is the process flow for the use of stock materials for a maintenance order? (495)
·         Component assignment (with availability check)
·         Material reservation
·         Order release (auto avail chk)
·         Print
·         Goods issue (planned wrt reservation, unplnd wrt order no)
What is the process flow for use of non-stock material? (496)
·         Component assignment
·         Purchase application
·         Purchase order
·         Order release
·         Goods receipt -- wrt PO
·         Invoice receipt
What are the ways in which cost analysis can be performed for a maint order? (497)
·         Cost element level
·         Value category level
(cost elements are assigned to value categories in customizing)
What subsequent activities does order release enable? (497)
·         Reservation becomes effective
·         Printing of papers
·         Confirmation becomes possible
·         Goods movements become possible
Under what conditions can graphics associated with a maintenance order be printed?
If system is connected to Document Management system
What documents are printed along with an order? (498-9)
Job ticket, Operation control ticket, Material pick list, object list, Time ticket, Confirmation slip, Material withdrawal slip
Which report enables us to see planned and unplanned material withdrawals for a material? (499)
Material where used list
Which feature allows a comprehensive view of a maintenance order? (general)
Document flow
What options exist for entering time confirmations? (500)
Individual, collective, overall, CATS (cross-application-time-sheet)
What information does completion confirmation of an operation contain? (501)
Time, Material, Measurement documents
After TECO (technical completion) what changes can be made to the order? (502)
Locked or unlocked
Deletion flag can be set
Post costs to order
An order cannot receive costs after TECO; T/F? (502)
F
What activities take place automatically after TECO? (502)
·         If there is no settlement rule, one is created automatically
·         PR’s for which there are no PO’s are marked for deletion
·         Close the open capacities
·         Close open requisitions
What date determines location and account assignment data for an order? (502)
Date of order creation (not date entered during TECO)
Can cost center information be updated if there are changes subsequent to order creation? (502)
Yes, using “Update reference object data”
What are the effects of reversing TECO? (503)
·         Order becomes modifiable
·         Status becomes RELeased
·         Location and account assignment data are re-copied from object
·         Open purchase requisitions are recompiled
·         Open reservations are recompiled
·         Open capacities are recompiled
What documents are available under document flow? (503)
·         Notification
·         Completion confirmation
·         Goods movement
·         Purchase requisition
·         Purchase order
Which report shows the changes made with respect to a maintenance order? (504)
·         Action log
What reports are available? (520)
Maintenance history
Completed notifications and orders
Historical orders
Material usage
What are the components of a service order? (528)
Order header
Operations and sub operations
Components (materials) and PRT
Cost overview
Partner overview
Object list including notifications
What are the ways in which a service order may be created? (530)
Direct
From service notification
From several notifications
Generate from sales order item
Automatically from maintenance item
Which service orders are non-revenue bearing? (531)
With assignments to a sales order item
Return and repair processing
What is the “result” of a revenue bearing service order? (531)
Difference between revenues and costs
To what is the “result” of a revenue bearing charged? (531)
To the settlement receiver
In the case of a non-revenue bearing service order for which a billing document is created, to which object is the revenue posted? (532)
To the superior sales document item
In the case of a non-revenue bearing service order to which object are the costs posted? (532)
To the superior sales document item
What is the difference between “put in process” and “release” for a service order? (534)
Put in process allows papers to be printed. Release is a paperless release.
What is possible once an order is released? (534)
·         Revenues and costs can be posted
·         Time confirmations, goods receipts and material withdrawals can be posted.
·         Technical and business completion are possible.
What is a work breakdown structure useful for? (559)
Operative basis for planning costs, revenues, payments, budgeting and scheduling
What does linking activities to WBS elements enable? (559)
Aggregation at the level of WBS elements becomes possible. Checking against budgets also becomes possible.
Which tool enables the maintenance of most objects in the Project System? (564)
Project builder (other than PRT assignment, it enables maintenance of all other objects)
What are planning elements? (565)
WBS elements for which we want to plan costs manually
What are account assignment elements? (565)
WBS elements for which we want to post actual costs
What are billing elements? (565)
WBS elements for which we want to post revenues
What are the different activity categories? (567)
Internal processing
External processing
Services (externally procured)
Cost activities
(Where is this specified?)
Project planning board is based on ______ (579)
Interactive Gantt Chart
What is the difference between service activities and externally processed activities? (580)
We can draw up service specifications for service activities and set value limits for unplanned activities
What is the link between an externally processed activity and purchasing? (582)
When such an activity is created a Purchase Requisition is also created and purchasing data can be accessed from PS.
What are the steps in goods receipt for services? (582)
Entry of services
Acceptance of services
What are the steps in an externally processed activity? (582)
Purchase requisition
Bid invitation
Quotation entry
Vendor selection
Po processing
PO monitoring
Goods receipt
Invoice verification
What are the advantages of cost planning through activities? (584)
Can be copied to other projects
Plans shift along with activities
What is the difference between header-assigned network orders and activity assigned networks? (586)
Header assigned -- relevant for sales orders
What is the difference between active and passive availability control? (595)
Under active control, certain events can be triggered if certain tolerance limits are exceeded
What transactions are triggered by confirmations? (605)
Posting actual costs, actual dates, actual labor, changing activity status
What are the ways in which confirmations can be created? (605)
·         Individually for activity, element or capacity
·         Collectively
·         Using the structure information system
·         Through CATS
·         Via Internet
·         Palm Pilot
·         PDC interface
Which tool is used to carry out period end closing? (610)
Schedule Manager
What is the difference between direct and multi-level settlement? (611)
Direct -- each project object is directly settled to a cost object
Multi-level -- activities, orders and WBS elements are first settled to higher level WBS elements. The top level WBS element then settles the costs
Structure information systems only allows us to view information: T/F? (615)
F. Also allows changes
What are the different structures in HCM? (626)
Enterprise structure, Personnel structure and organizational structure
What makes up the enterprise structure? (627)
Company code
Personnel area (code unique in a company code)
Personnel sub-area (principal HR aspects are controlled at this level)
What are the functions of personnel areas? (629)
·         Allows to set default values for data entry
·         Selection criterion for reporting
·         Unit in authorization checks
What are the main functions of personnel sub areas? (630)
·         Specify country group
·         Groupings for time management and facilitate substitutions, absences and leave times can be set up
·         Pay scale types
·         Public holiday calendar
·         Wage types
What are the components of personnel structure? (630)
·         Employee groups
·         Employee sub groups
·         Payroll areas
What are employee groups used for? (630)
To create various types of employees
What are employee sub groups used for? (632)
·         Defining payroll procedures
·         Wage types
·         Default values
What are payroll areas used for? (633)
Defining payroll run batches. Payroll for all employees of an area are run together.
What does organization structure deal with? (634-637)
·         Organizational units --
·         Positions - reporting relationships. One job may have many positions
·         Jobs -- Task definitions
·         People -- Occupy positions
Employees are assigned in infotype _____ (627)
Organizational assignments (0001)
If personnel planning and administration are integrated, positions can be entered in infotype ____ (638)
Action (0000)
What are infotypes? (642)
Logical groupings of data fields
They have names and 4 digit keys
What are the different ways of processing infotype records? (643)
·         Single screen (individual infotype)
·         Personnel actions -- 1 person many actions
·         Fast entry -- 1 action, many persons
What is a personnel file?
Lists all infotypes for which records have been created for a personnel number
What processes does HCM comprise? (655-656)
Recruitment
Hiring
Training and personnel development
Managing work time
Compensation and benefits
Payroll administration
Travel planning
Personnel cost planning and reporting
Employee self-services
Which tool can managers use to carry out their recruitment processes? (656)
Manager’s desktop
Which component supports web based browsing for openings and applications? (658)
Employment Opportiunities
What are the features of CATS? (667)
·         Cross app standard screens for entering time data
·         Ease of use
Default values and data entry templates
·         Integrated approval process
·         Support for corrections
·         Flexibility in definitions of auth checks, plausibility checks and default values
What is the CATS process? (668)
·         Create account assignment
·         Record times
·         Release times
·         Approve times
·         Transfer data to follow-on processes
Which component allows for the analysis of salary data to enable the organization to stay competitive wrt its pay structure? (669)
Compensation management (enables job pricing)
Which component enables the distribution of salary raises and shares to employees? (669)
Compensation administration
What types of long-term incentives does Compensation Management support? (670)
·         Incentive stock options
·         Non-qualified stock options
·         Performance shares
·         Performance units
·         Restricted stock
Which plan categories does the benefit component support? (671)
·         Health
·         Insurance
·         Savings
·         Stock purchase
·         Credit
·         Misc
·          
What are the main tasks in financial accounting? (699)
Recording of monetary and value flows
Evaluation of inventories
Every general ledger is structured according to a ______________________ (700)
Chart of accounts
_______ accounts connect the subledgers to the GL in real time. (700)
Reconciliation
The general ledger is managed at the ______ level. (701)
Company code
What is the main difference between financial accounting and management accounting? (701)
FA -- legal purposes
MA -- Internal management information
What is the main purpose of Business Areas? (705)
To facilitate reporting across company codes.
Can make posting to a business area from several company codes.
What is a controlling area? (706)
Self-contained org structure for which costs and revenues can be managed and allocated.
IT enables cross-company code cost accounting
Under what conditions can more than one company code be allocated to a controlling area? (706)
All company codes allocated and the controlling area should have the same chart of accounts and fiscal year
What are the types of GL accounts? (712)
Balance sheet
Profit and loss
It is possible to define an unlimited number of charts of accounts in an SAP system: T/F? (713)
T
Each company code is associated with how many charts of accounts? (713)
One
One chart of accounts can be assigned to how many companies? (713)
Many
What are the segments of a GL account? (714)
Chart of accounts segment
Company code segment
The account type is defined in the _____ segment. (712)
Chart of accounts segment
What are account groups? (714)
Account groups classify GL accounts into user-defined segments (cash, asset, material, P/L, etc)
Field status of an account (suppress, required, Display, optional) is specified in which segment? (714)
Company code segment
Transactions can be posted to all G/L accounts: T/F? (715)
F. Cannot be posted to reconciliation accounts
What are the advantages of the new G/L? (716)
·         Extended data structure: allows additional fields
·         Document split allows for balance sheets for entities like segments
·         Real time reconciliation between FI and CO is supported
·         Multiple books can be maintained
Which feature allows a single invoice to be posted to multiple segments? (718)
On line document splitting
What does the posting key specify? (723)
·         Account type
·         Debit or credit
·         Field status of additional data
What are the levels at which vendor master is defined? (733)
Client
Company code
Purchasing organization
Explain the account posting during a goods receipt into warehouse and subsequent activities against a PO. (735)
·         Goods Receipt -- Debit stock, credit GR/IR
·         Invoice receipt -- debit GR/IR, credit vendor
·         Pay vendor -- debit vendor, credit cash
What is the purpose of a GR/IR account? (735)
It is a clearing account used to ensure that goods are received for each invoice and vice versa
What are the levels at which a customer master record is defined? (748)
Client, company code, sales area
Credit control area is specific to a company code: T/F? (749)
F. A credit control area can be assigned to a group of company codes
Credit management master record is an extension of the customer master record: T/F? (750)
T. It is used to keep data relevant to credit management for a customer
What are the sections in a credit control master record? (750)
General data, Credit control area data, Overview
In SD, at what stage do effects in accounting start to appear? (751)
When an outbound delivery document is created
What are the accounting postings of a goods issue for external stock sales? (751)
Credit inventory,
Debit cost of goods sold
What are the accounting postings for billing a customer? (751)
Credit revenue
Debit customer
What are the accounting postings of an incoming payment? (754)
Credit customer
Debit bank account
To what organizational levels is an asset assigned? (763)
Company code and business area (and to CO objects like cost center, internal order and activity type -- 764)
Each asset has to be assigned to an asset _____ (764)
Class
Assets that do not appear in the same line of the balance sheet have to be assigned to _______ asset classes. (764)
Different
Which SAP component is used to manage financial assets?
TR (treasury)
What are the different ways in which an asset transaction can be posted? (765)
Without a vendor or purchase order
Vendor, but without PO
Via MM
What additional information must be included when posting an asset transaction? (765)
Transaction type, to enable the asset to be correctly listed in the asset history sheet
Which tool offers a clear overview of activities for an asset? (766)
Asset Explorer
What is the use of depreciation areas? (767)
To enable assets to be valued in different ways for different purposes.
When is depreciation posted in asset accounting and in the G/L? (768)
After depreciation posting run
What are the basic components of management accounting? (792)
Cost element accounting
Overhead cost controlling
Product cost accounting
Profitability analysis
Profit center accounting
Under what conditions can costs flow back from management accounting back into financial accounting? (792)
Production costs for finished product valuation and WIP valuation, if activated
What is the difference in focus between profitability analysis and profit center accounting? (794)
Profitability analysis has an external focus -- looks at how profitable various market segments are.
Profit center accounting has an internal focus -- looks at how individual profit enters are performing.
What are the primary organization levels in controlling? (799)
Company code, cost center, controlling area, operating concern
How many company codes can be allocated to a controlling area? (799)
Many
How many controlling areas can be allocated to an operating concern? (799)
Many
Under what conditions can multiple company codes be allocated to a controlling area? (799)
The controlling area and its associuated company codes must use the same chart of accounts and the same fiscal year variant (no of special periods may vary)
Profit analysis is used with which level in CO? (800)
Operating concern
What are the restrictions on cost allocation within a controlling area? (799)
You can assign costs only with a controlling area.
Currency for a controlling area has to be one of the currencies of its assigned company codes: T/F? (801)
F. It can be a completely different currency from any of the assigned company codes
When more than one company code is allocated to a controlling area, what enables accounts to be linked to country-specific accounts? (801)
Alternative account number in the account master
What is the relationship between cost elements and expense accounts to which costs are posted? (804)
There must be a cost element corresponding to each such expense account.
What is the difference between primary and secondary cost elements? (804)
Primary cost elements gave a direct, one to one, correspondence with G/L expense accounts. Secondary cost elements are only created in CO and have no corresponding accounts in FI
Cost center is an organizational unit with a _____ area.
Controlling
What information does an activity document contain? (806)
Activity type and quantity of the activity performed. (e.g., Consulting, 10 hours)
What information is needed for direct activity allocation? (807)
Activity type, cost center, quantity of activity consumed. The first two determine the unit price)
When is direct activity allocation useful? (807)
When the price of the activity is easily calculated -- e.g., when it is internally determined or externally specified b a vendor.
What is the use of a statistical key figure (SKF)? (808)
Used for cost allocation as a tracing factor
What are the types of SKF’s
Fixed and total (Total is based on some actually measured figure, whereas fixed is unchanging)
How are SKF values from LIS transferred to CO? (808)
By linking key figures from LIUS with SKF’s in CO.
Can one value e part of many master data groups? (809)
Yes.
Can one value occur more than once in a master data group? (809)
No
Can two company codes within a client have the same master data group name? (809)
No. It has to be unique within a client.
What happens in CO when a financial Accounting document is posted to an expense or revenue account/ (812)
A CO document is created showing:
CO object affected
Cost element used
Amount
When a primary cost is initially posted to management accounting, it is treated as a _____ journal entry. (812)
One sided
What kinds of CO transactions are balanced entries in CO? (812)
Cost movements within management accounting
_____ objects cannot allocate costs to other objects. (813)
Statistical
During activity allocation the sender cost center is ____ and the receiving cost objects are _____. (816)
Credited, Debited
How is the cost element determined for direct allocation? (816)
Activity type master data
Under what conditions can an expense posting in FI be posted to CO as a cost? (814)
Primary cost element corresponding to the FI expense account has been created in CO and a valid cost center is referenced in the FI line item
How might goods issue affect management accounting postings? (815)
Goods issue could be posted as an expense in FI and be posted to an associated primary cost element in CO.
What is the purpose of an internal order? (840)
It is a cost collector. Provides detailed view into costs when these costs cannot be itemized in detail within a cost center. Useful for planning, monitoring and reporting.
What are the different types of internal orders? (839)
Overhead
Investment
Accrual
Revenue (SD lite when SD is not being used; for misc revenues))
What types of internal orders are usually planned? (839)
Orders with long lifecycles
What are the various options for planning of internal orders? (840)
·         Overall -- gross figure
·         Primary/secondary cost and revenue planning (when details are available)
·         Unit costing (when more sophistication is needed)
Internal orders must always be real: T/F? (840)
F. Can be statistical
What is the connection between goods receipts and commitments? (841)
Goods receipts decreases commitments and increases actuals
The commitment feature is activated at the level of ______? (841)
Controlling area
When can the settlement of an internal order occur? (842)
Periodically or at the end of the order’s life, depending on type of order and its business purpose.
What are the various ways of setting up profit centers? (854-5)
Products, geographical factors, functions
When CO is active, each posting to a revenue or expense account requires a ____ object? (855)
Account assignment
A profit center can be an account assignment object: T/F? (855)
F
How is controlling linked to profit centers? (855)
The master records of controlling objects contain a profit center field. This is the link to debits and credits posted to those controlling objects.