Tech Writing Ch.5-Ch.10

Front 1

A brief Preliminary section that objectively summarizes the salient information of a report

Back 1

Abstract

Front 2

A few sentences or brief paragraph in the frot matter that gives credit to those who have contributed to the development of the document

Back 2

Acknowledgement

Front 3

Supporting material after a document that demonstrates specific points or allows readers to review more extensive data that can be included in a report

Back 3

Appendix

Front 4

Material that follows the body of a document

Back 4

Back Matter

Front 5

Properly formatted list of sources used to create a report

Back 5

Citations and end notes

Front 6

Binding or folder that protects and identifies a report or other document

Back 6

Cover

Front 7

A 250-500 word brief version of the report that focuses on the interests and concerns of executives or management

Back 7

Executive Summary

Front 8

Any materials that precedes the body of a report. These materials are not paginated as part of the document's body and instead are numbered with small roman numerals

Back 8

Front Matter

Front 9

Alaphabetized list of words or phrases that are unfimiliar to a document's readers and that must be defined to allow them to understand the document completely

Back 9

Glossary

Front 10

Alaphabetized list of words or phrases and the page numbers on which they appear. This list helps readers to find specific information quickly.

Back 10

Index

Front 11

A brief correspondance (it can also be an email message) that announces a report's purpose, highlight important material, and invites meetings or responses. Letters of transmittal go to a document's readers

Back 11

Letter or memo of transmittal

Front 12

A list of graphics (tables, drawings, photographs, etc) in a document in the order in which they appear, including the page numbers on which they appear

Back 12

List of illustration

Front 13

A rewrite of someone's words or ideas in your own words but maintaining the approximate length as the original. You have to cite the source

Back 13

Paraphrase

Front 14

Brief front matter section that highlights the purpose an proper use of a document. This section can include acknowledgements

Back 14

Preface

Front 15

Someone's exact words in a document. You have to use quotation marks, and you have to cite the source

Back 15

Quotation

Front 16

In your own words, abbrevating someone else's words or ideas within your document. You have to cite the source

Back 16

Summary

Front 17

List of all headings and subheadings in a document, in the order in which they appear, including the beginning page number of each section

Back 17

Table of contents

Front 18

Page that appears immediately after the cover on which appears a document's title, date, author, and other information requested by the client or company

Back 18

Title Page

Front 19

The material that follows a document.

Back 19

Appendix

Front 20

Documents that provide data and perhaps recommendations after research done in the field

Back 20

Field Reports

Front 21

Functional headings describe the purpose of a section- an "introduction" introduces; a "Discussion" discusses etc.
Descrptive headings provide information about the actual content of a section, much like titles of novels provide hints as to the content

Back 21

Functional and descriptive headings

Front 22

Scientific reports, basically, of what occurred during or after experiments or tests

Back 22

Laboratory Reports

Front 23

A helpful way to set up information clearly and quickly, especially when material is a simple set of items or has a repetive structire

Back 23

Lists (bulleted or numbered)

Front 24

Short reports that record what occrured at a meeting. These can be very detailed, including who says what, when, how, and why, or they can be very general

Back 24

Minutes and Meeting records

Front 25

Short reports in which you explain the progress on a task or tasks. IN these reports you discuss what is done as well as what is left to do; problems are also discussed

Back 25

Progress Reports

Front 26

A way to save word-processed files so that they can be read by programs other than your own

Back 26

rich-text format (.rtf)

Front 27

Short reports in which you provide information and recommendations you gathered on a trip

Back 27

Trip Reports

Front 28

Pictorial way to present and compare numerical data by using bars of different lengths or height

Back 28

Bar Graph

Front 29

Any two-dimensional image that is not a photograph

Back 29

Drawing

Front 30

Text or images that appear at the bottom of a page below the bottom margin of the text

Back 30

Footer

Front 31

In a web page, a frame looks like a bar along the left or top margins (or, less frequently, the bottom margins)- iclude links to helpusers navigate a website and prevent users from leaving the main site

Back 31

Frame

Front 32

Pictorial way to present and compare numerical data

Back 32

Graph

Front 33

Text or image that appear at the top of a page, above the text's margin

Back 33

Header

Front 34

Symbolic image that signifies a message to readers

Back 34

Icon

Front 35

White space between letters and symbols that can be adjusted in desktop publishing programs

Back 35

Kerning

Front 36

White space between lines in a document that can be adjusted in desktop publishing

Back 36

Leading

Front 37

Paper that is 8 1/2 x 14 inches

Back 37

Legal Paper

Front 38

Paper that is 8 1/2 x 11 inches

Back 38

Letter paper

Front 39

Pictorial way to present and compare numerical data that uses the x- and y- axes and points to connect the lines

Back 39

Line Graph

Front 40

Text or image in a web page that connect users to another page using imbedded commands

Back 40

Link

Front 41

Determing all facets of how a text will appear on the page, including font, margins, and graphical elements

Back 41

Page Design

Front 42

Graph that uses recognizable images, such as stacked coins, to present data

Back 42

Pictograph

Front 43

Graph that represents parts of 100 %, with the "pie" representing 100% and each slice representing a smaller percentage

Back 43

Pie Chart

Front 44

Image captured by a camera- digital or standard

Back 44

Photograph

Front 45

Rows and columns of data placed together to a point for ease of reading

Back 45

Table

Front 46

Paper that is 11 x 17 inches

Back 46

Tabloid paper

Front 47

How a computer program adjusts space between letters and symbols in a line

Back 47

Tracking

Front 48

Style and design of letters (both upper and lower), punctuation, and special characters

Back 48

typography

Front 49

Individual page accessed via the web, usually linked to other pages to form a site

Back 49

Web page

Front 50

Group of linked pages that relate to the same topic and issues and are supported by the same group or organization

Back 50

Web Site

Front 51

Open (white) areas on a page- helps readers recognize how material is related and breaks up long blocks of text

Back 51

White Space

Front 52

A sentence structure in which the subject of the sentance does the action. e.g "Jane completed the project"

Back 52

Active Voice

Front 53

A note that tells readers that some action or possible error may damage equipment, programs, or processes, and tells how to avoid the problem

Back 53

Caution

Front 54

Method for numbering sections and steps in manuals (or any document). It uses arabic numbers a decimal point and sequential numbers

Back 54

Decimal point system

Front 55

Direct voice command structure text that tells readers or users how to complete an action or process successfully

Back 55

Instructions

Front 56

A sentance structure in which the subject of the sentance recieves the action: "The project was completed by Jane"

Back 56

Passive Voice

Front 57

A sequential review of how a process proceeds, how a piece of equipment works, or how a program functions- often in passive voice

Back 57

Process Description

Front 58

Sequential list of actions necessary to completing a task or process successfully

Back 58

Steps

Front 59

Overview of how a task, process, or piece of equipment functions, with focus on the principles behind the design

Back 59

Theory of operations

Front 60

Usually a list or table of common problems, what causes them, and ways to fix them

Back 60

Troubleshooting

Front 61

Testing the effectiveness of manuals or other documents by having the clients or proposed audience use them in the field

Back 61

Usability Test

Front 62

A note that tells readers that an action, process, or piece of equipment can be dangerous to them

Back 62

Warning

Front 63

Direct address command structure that allows writers to leave out "you" (it's "understood" to be there), as in "close the door"

Back 63

"you understood"

Front 64

Statements about the professional qualifications of the writer, writing team, or organization- aimed at persuading the reader(s) the the individual/team offering its goods or services has the expertise to do the job

Back 64

Credentails

Front 65

Clearly articulated standards or measures used to evaluate decisions, purchases, products, and services

Back 65

Criteria

Front 66

A formal proposal (solicited or unsolicited) submitted to a reader or readers in an organization other than the one to which the writer belongs

Back 66

External Proposal

Front 67

A bar chart used to display activities occuring within a specific span of time; particularly useful for displaying the beginning and ending dates for concurrent tasks or activities

Back 67

Gannt Chart

Front 68

A request for existing products or services; spells out the required good or services and priveds guidelines and timelines for submitting bids for contracts

Back 68

Information for bid (IFB)

Front 69

A proposal (solicited or unsolicited) usually in memo format submitted to a reader or readers within the writers organization urging the purchase of equipment, adoption of a process, or support for a course of action

Back 69

Internal Proposal

Front 70

A request issued to solicit reponse from coporate suppliers or contractors for specialized products or services; contains a detailde list of an organization's pr agency's needs, evaluates criteria, and the guidelines and timelines to follow in submitting a proposal in response to the request

Back 70

Request for Proposal (RFP)

Front 71

The position that the writer takes on a topic about which s/he is writing; in feasibilty studies and proposals, the writer usually takes a persuasive stance

Back 71

Rhetorical Stance

Front 72

Proposals responding to requests (see RFP or IFB) for products, services, or solutions to a problem or oppurtunity

Back 72

Solicited Proposals

Front 73

The key point, the heart or thesis, of a document, stated clearly and succintly

Back 73

Bottom line

Front 74

Letters, memos, E-mail, and other short documents that encourage interaction between writer and reader

Back 74

Correspondance

Front 75

Organizational strategy fro letters, memos, or e-mail in which the bottom line, or central point, of the document appears in the first paragraph

Back 75

Direct-plan Document

Front 76

Documents that are sent outside a company. Usually letter or email form

Back 76

External Correspondance

Front 77

Documents that circulate within a company, usually memo or email form

Back 77

Internal Correspondance

Front 78

Organizational strategy for letters, memos, or Email in which the bottom line, or central point, of the document appears in the middle of the document

Back 78

Indirect-Plan Document

Front 79

Short, external document, with an inside address or letterhead, date, recipient's address, and usually a salutation at the beginning; ends with a complimentary closing and signature; usually no longer than a page

Back 79

Letter

Front 80

Short, internal document, with simple headings ("Date, To, From, Subject"), often no longer than a few paragraphs

Back 80

Memo

Front 81

Traditional job search documents; a _____ _____ introduces you and your interest in the company; a _____ is a one page summary of your qualifications, skills, and achievements

Back 81

Cover Letter and Resume

Front 82

Strategy in letter and memo writing in which you consider the interest and concerns of the reader in your composition

Back 82

"you" attitude