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27 Cards in this Set

  • Front
  • Back

What is the major function of the planning phase?

To determine the feasibility and requirements of a proposed new system.

What are the 3 principal tools of the planning phase?

1.Feasibility study


2.Cost-benefit analysis


3.Fact-gathering

During which phase ought the analyst determine if it makes sense to undertake development of the new system?

The Planning Phase.

During which phase does the analyst prepare a list of requirements for a new system.

The Planning Phase.

During which phase does the analyst study and document the current system in order to understand both its flaws and its strong points.

The Planning Phase.

What is the output of the planning phase?

Requirements specification.

What are some of the possible drivers for selecting a systems project? (motivation)


Automating a process.


Speeding up a process.


Streamlining a process.


Combining processes.


Reducing errors in input.


Reducing redundant storage.


Reducing redundant output.


Improving system and subsystem integration.

Why is backing from management necessary to start a systems project?

Absolutely nothing can be accomplished without the endorsement of the people who eventually will foot the bill.

Why is appropriate timing of project commitment a necessary to start a systems project?

You must consider if you can afford the time commitment of installing a new system or improving an existing one.

Why is improving attainment of organizational goals a necessary requirement to start a systems project?

The project should put the organization on target, not deter it from its goals.

Why is it a requirement that a project be practical in terms of resources?

Without the proper expertise and resources a project will fail.

Why is it a requirement that the project is worthwhile when compared with other ways the organization could invest resource?

When a business commits to one project it is committing resources that are unavailable for other projects.

What does a feasibility study provide to management?

To provide management with facts that will aid in determining whether to conduct a full systems study.

What are the 3 objectives of a feasibility study?

1.To determine what's wrong with the current system.


2.To determine if a new system should be developed or the current system updated (depends on the extent of the problems with the current system).


3.To determine if the proposed system is viable (useful, effective, feasible) for the sponsor.

The following are outcomes of what part of the planning phase?


1. an estimate of the potential benefits of the proposed system


2.an estimate of the cost and time for doing a detailed study


3.a description of the proposed system in terms of:


- its objectives


- its functions


- its estimated cost

Feasibility Study

What 5 processes are part of the feasibility study?

1. Analysis of the existing system based upon existing procedures, documents, and observation of the system in operation.


2. Interviews of personnel involved.


3. Determination of functional requirements.


4. Analysis of cost vs. benefit.


5. Evaluation of system impact on the organization (recall departmental interaction).

List the Three Key Elements of Feasibility.


(Types of feasibility)

1. Economic


2. Operational


3. Technical

Which key element of feasibility involves identification of the financial benefits and costs associated with a development project to determine whether value of the investment exceeds the time and cost?

Economic Feasibility.

Which type of feasibility determines if the human resources are available to operate the system once it has been installed.

Operational Feasibility.

What is Scheduling Feasibility?

Can the project time frame and completion dates meet organizational deadlines?

What is Legal and Contractual Feasibility?

What are legal and contractual ramifications of the proposed system development project?

What is Political Feasibility?

How do key stakeholders view the proposed system?

What are "tangible benefits" in a feasibility study?

Tangible benefits refer to items that can be measured in dollars and with certainty.




Can include:


1. Cost reduction and avoidance


2. Error reduction


3. Increased flexibility


4. Increased speed of activity

What are "intangible benefits" in a feasibility study?

Intangible benefits are benefits derived from the creation of an information system that cannot be easily measured in dollars or with certainty.




Can include:


1. Competitive necessity


2. Increased organizational flexibility


3. Faster decision makin


4. Improved processing efficiency


5. Improved social responsibility

What are "tangible costs" in a feasibility study?

Tangible costs are costs associated with an information system that can be measured in dollars and with certainty.




Can include:


1. Hardware costs


2. Labor costs


3. Operational costs including employee training and building renovations

What are "intangible costs" in a feasibility study?

Intangible costs are costs associated with an information system that cannot be easily measured in terms of dollars or with certainty.




Can include:


1. Loss of customer goodwill


2. Employee morale


3. Operational inefficiency

What are "recurring costs" in a feasibility study?

f