Supervise Supply Activities (1157)

Front 1

What does AR 700-84 refer to?

Back 1

Issue and Sale of Personal Clothing. (This is a required reference for Supervise Supply Activities)

Front 2

What does AR 710-2 refer to?

Back 2

Supply Policy Below the Wholesale Level. (This is a required refeernce for Supervise Supply Activities)

Front 3

What does DA PAM 710-2-1 refer to?

Back 3

Using Unit Supply System Manual Procedures. (This is a required refeernce for Supervise Supply Activities)

Front 4

What does DA PAM 710-2-2 refer to?

Back 4

Supply Support Activity System Manual. (This is a required refeernce for Supervise Supply Activities)

Front 5

What does AR 735-5 refer to?

Back 5

Policies and Procedures for Property Accountability. (This is a required refeernce for Supervise Supply Activities)

Front 6

What are the main objectives of AR 700-84 - Issue and Sale of Personal Clothing?

Back 6

1) Prescribes policies, procedures, and responsibilities for the issue and sale of personal clothing to members of army activities and DA civilians.
2) Describes systems for the maintenance, replacement, and disposition of clothing.
3) Designed for enlisted, but may apply to officers and warrant officers.

Front 7

What are the main objectives of AR 710-2 - Supply Policy Below the Wholesale Level?

Back 7

1) Prescribes supply policy for operations below the wholesale level.
2) Provides specific policy for the accountability and assignment of responsibility for property issued a using unit, and for the accountability and management of stocks stored at direct, general, or installation supply support activities for issue to a customer.

Front 8

What are the main objectives of DA PAM 710-2-1 - Unit Supply System Manual Procedures?

Back 8

1) Provides unit and organizational manual supply procedures for requesting, receiving, accounting for, issuing, and turn-in of supplies and equipment.

Front 9

What are the main objectives of DA PAM 710-2-2 - Supply Support Activity Systems Manual Procedures?

Back 9

1) Provides the manual procedures to manage and operate a uniform supply system for support units below the wholesale level.

Front 10

What are the main objectives of AR 735-5 - Policies and Procedures for Property Accountability?

Back 10

1) Prescribes basic policies and procedures to account for property.
2) Prescribes procedures to be used when properly is lost, damaged or destroyed.
3) Provides authorized methods to obtain relief from property responsibility.
4) Defines the Command Supply Discipline Program.

Front 11

Army units are divided into two units. Name the two units:

Back 11

1) Table of Organization and Equipment (TOE), and
2) Table of Distribution and Allowances (TDA)

Front 12

How are Table of Organization and Equipment (TOE) units defined?

Back 12

These are units that are doctrinally defined operational Army field units

Front 13

How are Table of Distribution and Allowances (TDA) units defined?

Back 13

These are units that are non-tactical, non-doctrinal units, such as fixed facilities, command and control headquarters, and other Army/Joint organizations.
TDA units are also organized to perform specific missions for which there are no appropriate TOE's and are discontinued as soon as their assigned missions have been accomplished.

Front 14

How are Modification Table of Organization and Equiptment (MTOE) units defined?

Back 14

These are units that form the "go to war" units of the Army, whether those units are direct combat (infantry, armor, artillery), CS (engineer, signal, MP) or (quartermaster, maintenance, medical) units.

Front 15

What are the 10 Classes of Supply?

Back 15

1) Subsistence to include water and ice
2) Clothing and equipment
3) Petroleum, Oil and Lubricants

Front 16

Describe the two types of Supply Systems?

Back 16

1) Wholesale:
The wholesale Army supply system purchases supplies from commercial sources or from government plants. The wholesale system consists of national inventory control points, depots, terminals, arsenals, and government plants, which exist mainly in the continental US.
2) Retail:
The retail Army supply system receives the supplies from the wholesale level and distributes these supplies to the users. The retail system consists of supply units and installation supply activities.

Front 17

Define Accountability

Back 17

It is the obligation of a person to keep records of property, documents, or funds. These records show identification data, gains, losses, dues-in, dues-out, and balances on hand or in use. (AR 735-5)

Front 18

Define Responsibility

Back 18

It is the obligation of an individual to ensure Government property and funds entrusted to his or her possession, command, or supervision are properly used and cared for, and that proper custody, safekeeping, and disposition are provided. (AR 735-5)

Front 19

What are the Five Types of Responsibility?

Back 19

1) Command Responsibility
2) Supervisory Responsibility
3) Direct Responsibility
4) Custodial Responsibility
5) Personal Responsibility

Front 20

Command Responsibility

Back 20

The obligation of a commander to ensure all Government property within his or her command is properly used and cared for, and that proper custody, safekeeping, and disposition are provided. It is inherent in command and cannot be delegated.

Front 21

Command Responsibility

Back 21

It is evidenced by assignment to a command position at any level and includes: 1) Ensuring the security of all property of the command, whether in use or in storage. 2) Observing subordinates to ensure their activities contribute to the proper custody, care, use, safekeeping and disposition of all property within the command. 3) Enforcing all security, safety, and accounting requirements. 4) Taking administrative or disciplinary action when needed.

Front 22

Supervisory Responsibility

Back 22

The obligation of a supervisor to ensure all Government property issued to, or used by his or her subordinates is properly used and cared for, and that proper custody, safekeeping, and disposition are provided. It is inherent in all supervisory positions, is not contingent upon signed receipts or responsibility statements and cannot be delegated.

Front 23

Supervisory Responsibility

Back 23

It arises becasue of assignment to a specific position and includes: 1) Providing proper guidance and direction, 2) Enforcing all security, safety, and accounting requirements, 3) Maintaining a supervisory climate that will facilitate and ensure the proper care and use of Government property.

Front 24

Direct Responsibility

Back 24

The obligation of a person to ensure all Government property for which he or she has receipted, is properly used and cared for, and that proper custody, safekeeping, and disposition are provided. It results from assignment as an accountable officer, receipt of formal written delegation, or acceptance of the property on hand receipt from an accountable officer. Commanders and/or directors of separate TDA activities will determine and assign in writing those individuals who will have direct responsibility for property.

Front 25

Custodial Responsibility

Back 25

The obligation of an individual for property in storage awaiting issue or turn-in to exercise reasonable and prudent actions to properly care for, and ensure proper custody, safekeeping, and disposition of the property are provided. It results from assignment as a supply sergeant, supply custodian, supply clerk or warehouse person and is rated by and answerable directly to the accountable officer or the individual having direct responsibility for the property.

Front 26

Custodial Responsibility

Back 26

Responsibilities Include: 1) Ensuring the security of all property stored within the supply room and storage annexes belonging to the supply room or SSA is adequate. 2) Observing subordinates to ensure their activities contribute to the proper custody, care, safekeeping, and disposition of all property within the supply room and storage annexes belonging to the supply room or SSA. 3) Enforcing all security, safety and accounting requirements. 4) When unable to enforce any of these, reporting the problem(s) to their immediate supervisor.

Front 27

Personal Responsibility

Back 27

The obligation of a person to exercise reasonable and prudent actions to properly use, care for, safeguard and dispose of all Government property issued for, acquired for, or converted to a person's exclusive use, with or without a receipt. I.e. personal weapons, or other items issued for personal use.

Front 28

Responsibility Relationships

Back 28

Command responsibility and supervisory responsibility depend on the location of the property within the chain of command. This responsibility is a part of a job or position and is incurred by assuming that command or supervisory position. It cannot be delegated.

Front 29

Responsibility Relationships

Back 29

Direct responsibility is a format assignment of property responsibility to a person within the supply chain who has the property within his or her custody, but not necessarily in their possession or for their use. Accountable officers always have direct responsibility unless it has been specifically assigned to another person. Accountable officers may delegate such responsibility by written designation or by issue of the property on a hand receipt.

Front 30

Responsibility Relationships

Back 30

Personal responsibility always accompanies the physical possession of property

Front 31

Accounting for Lost, Damaged or Destroyed Property

Back 31

(1) If no one admits financial liability and the monetary value of the loss exceeds his/her monthly basic pay: Prepare a DD Form 200 Financial Liability Investigation of Property Loss (LP)
(2) If someone admits financial liability and wishes to pay cash, and the monetary value of loss is less than his/her monthly basic pay: Prepare a DD Form 362 Statement of Charges/Cash Collection Voucher and X in cash collection
(3) If someone admits financial liability and does not wish to pay cash, and monetary value of loss is less than his/her monthly basic pay: Prepare FF Form 362 Statement of Charges/Cash Collection Voucher in X in statement of charges

Front 32

Obtaining relieft from Lost, Damaged or Destroyed Property

Back 32

-DD Form 200 (Financial Liability Investigation of Property loss).
-Damage statement
-Memo to adjust losses
-DD Form 362 (statement of charges/cash collection voucher)
-AR 735-5 provides other actions to obtain relief from responsibility/accountability

Front 33

Army Supply Management Functions

Back 33

-Request, Receive, Issue, Store, Disposition/Turn-In, and Receipt

Front 34

Request for Supplies

Back 34

1. Supplies are requisitioned at all levels
2. The critical task is to requisition the correct item
3. The four (4) different forms used to request supplies are:
DA Form 2765 (series)
DA Form 3161
DA Form 1348-6
DA Form 581

Front 35

DA Form 581

Back 35

Used to request: Ammunition and explosives

Front 36

DA Form 2765 or 2765-1 (series)

Back 36

Used to request: Expendale, durable, or nonexpandable single line item with National Stock Number (NSN) listed inthe Army Master Data File (AMDF)

Front 37

DA Form 3161

Back 37

Used to request: Ten or more line items of supplies normally provided by a self-service supply center (sssc) when sssc's are not available. Five or more line items of packaged class 3 items. Expendable medical items within a medical facility. Five or more lines of supplies normally ordered on a recurring basis. Examples are insignia, badges and individual awards.

Front 38

DA Form 1348-6

Back 38

Used to request: non-nsn single line items. Nsn single line item when the nsn is not listed in the AMDF. Modification Work Order (MWO) and modification kits. Classified items. All exception data requests

Front 39

Receipt of Supplies

Back 39

The authority to receive supplies is carefully monitored by commanders and accountable officers. The primary documents used to delegate that authority are: DA Form 1687 - Notice of Delegation of Authority to receipt for Supplies and DA Form 5977 - Authorization Card

Front 40

Issue Supplies

Back 40

The actual receipt documents which are used to issue supplies when customers come to pick up may vary depending on the request document used.

Front 41

Issue Supplies (forms)

Back 41

The various forms used to issues supplies are:
-If issued from an Supply Support Activity (SSA) A DD Form 1348-1A or is used
-If request is made on a DD Form 3161, then issue is on the same DA Form 3161
-If issued directly from a contractor or vendor, a DD Form 250 or DD Form 1155 with be used

Front 42

Store Supplies

Back 42

There are two types of supplies and the facilities, specific safety and physical security measures must be taken to ensure that proper accountability is maintained

Front 43

Disposition or Turn-In

Back 43

The disposition of turn-in of supplies can be accomplished with three different forms. DA Form 581, DA Form 2765-1, DA Form 3161

Front 44

Receipt

Back 44

Items can be hand receipted to individuals using the following three forms: DA Form 2062 (Hand receipts holders and items longer than 30 days). DA Form 3161 (Temporary hand receipts for less than 30 days). DA Form 3749 (Equipment receipt to assign responsibility for property that is issued to the same person for brief recurring periods

Front 45

Automated Supply Systems

Back 45

1. Property Book Unit Supply-Enhanced (PBUS-E)
2. Standard Army Retail Supply System (SARSS)
3. Unit Level Logisitcs System (ULLS)
4. Training Ammunition Management Information System -Redesigned (TAMIS-R)

Front 46

PBUS-E: Function and Description

Back 46

Function: Property Accountability, assest visibility. Description: On line interactive system that provides a centralized property book, assest visibility and automated organizational property books. Used in a division, centralized in the DMMC, in non-dividion, decentralized to the battalion level. Interfaces with ULLS and SARSS

Front 47

SARSS: Function and Description

Back 47

Automated system that performs all the supply management functions (ie. request, receive, issue, store and turn-in of govt. property). Operates above unit level from direct support unit/general supports units throughout the army. An on line, transaction oriented, supply management system allowing users to enter data and query the system. Interfaces with SPBS-R and ULLS

Front 48

ULLS: Function and Description

Back 48

Automated system that provides near real time logistics management and decision support information for the battlion S-4, unit supply room, and motor pool. ULLS interfaces with SPBR-R and SARSS

Front 49

TAMIS-R: Function and Description

Back 49

This system is used to account for ammunition at all levels to include the user, using automation

Front 50

Nonexpandable Property

Back 50

Personal property that is not consumed in use and that retains its original id during the period of use and an accounting requirement code (ARC) of "N" (ie. major end items such as vehicles, weapons, radios)

Front 51

Expendable Property

Back 51

Property that is consumed in use, or that loses its id in use. It includes items not consumed in use with a unit cost of less that $300 and having a controlled inventory item code (CIIC) or 'U" or '7' and an accounting requirement code (ARC) or "X" (ie. repair parts, training aids, and office supplies)

Front 52

Durable Property

Back 52

Personal property that is not consumed in use, does not require property book accountability, but because of its unique charecteristics requires control when issued to the use (ie. hand tools and desks)

Front 53

Real Property

Back 53

Consists of lands and improvements to land, building, and facilities, including improvements, and additions, and utility systems (ie. land, improvement to land, building and facilities, and utility distribution and sanitary systems

Front 54

Installation Property

Back 54

Nondeployable property issued to a unit under the authority of a CTA or other HQDA-approved or NGB authorization documents, except expendable item and personal clothing

Front 55

What are Class I items?

Back 55

Subsistence to include bottled water and ice

Front 56

What are Class II items?

Back 56

Clothing and equipment

Front 57

What are Class III items?

Back 57

Petroleum, Oil, and Lubricants (POL)

Front 58

What are Class IV items?

Back 58

Construction and barrier material

Front 59

What are Class V items?

Back 59

Ammunition

Front 60

What are Class VI items?

Back 60

Personal Convenience items

Front 61

What are Class VII items?

Back 61

Major end items (tanks, truck, etc.)

Front 62

What are Class VIII items?

Back 62

Medical Supplies

Front 63

What are Class IX items?

Back 63

Repair parts

Front 64

What are Class X items?

Back 64

Nonmilitary material