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45 Cards in this Set
- Front
- Back
ACCOUNTABILITY
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The obligation imposed on
anyone authorized to have custody or possession of public property, to produce the property or evidence of authorized disposition when directed. |
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ACCOUNTABLE ACTIVITY
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Activities that
receive and issue materials in and out of a stores account (NSA or APA), maintain required records, and submit returns that reflect current inventory status |
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ACCOUNTABLE OFFICER
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An officer charged
by law, regulation, or lawful order with the responsibility for public funds or property. In Milling this responsibility he/she must maintain accurate records, ensure that the funds or property are properly used, and submit periodic returns that reflect current inventory status. |
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ACCOUNTING PERIOD
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A definite period of
time fixed by law or administrative action, for assembling, recording, or reporting accounting data. |
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AEL-Allowance Equipage List.
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Contains the
onboard allowance of equipage and supplies to support the ship’s mission. |
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AFLOAT CONSUMPTION COST AND
EFFECTIVENESS SURVEILLANCE SYSTEM (ACCESS) |
A system that uses
automatic data processing equipment to collect and summarize basic consumption data It is generated during the course of supply operations afloat. |
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ALLOWANCE ITEMS
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Items that appear in
authorized allowance documents (e.g., COSAL, APL, and ISL) with an allowed quantity. |
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ALLOWED ITEMS
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Allowance and nonallowance
items that qualify for local stocking, or be procured as DTO material for immediate or planned use. |
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APA-Appropriations Purchase Account
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Material
purchased by a bureau or command that has been charged to appropriated funds. The material is then available for issue to end-users without charge to operating funds. |
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APPROPRIATION
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An authorization from
Congress to obligate public funds (known as obligations) for specific purposes and to make payments from the treasury to pay those obligations. The making of these obligations and payments are restricted by time and monetary limitations. |
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APPROPRIATION SYMBOL
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A symbol used to
identify a specific appropriation on accounting documents. |
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ASSEMBLY
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When repairable are returned from
the user for shipment to the designated overhead point (DOP), you must sort out and tally the weight of items to be packaged or that are already unit-packaged. This is the ASSEMBLY process. It is at this point that light and fragile items are segregated from heavy, rugged items and that the type of packaging necessary for each is determined. |
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AUTHORIZATION ACCOUNTING ACTIVITY
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The activity designated to perform allotment
accounting for a ship or another activity. Allotment accounting does not include OPTAR accounting. |
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AUTOMATED SHIPS
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Ships equipped with an
electronic digital computer (EDC) system that processes supply and accounting documents and records. |
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AVERAGE ENDURANCE LEVEL
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The quantity
of on hand material required to sustain operationsfor a period of time without aumgmentation. It is set half-way between the safety level and stockage objective. That is, the safety level plus one-half of the operating level. |
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BACKORDER
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A requisition that cannot be filled
by the supply activity from current stock that is being held until additional stock is received. |
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BACKORDER RECONCILIATION REQUEST
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A request from a supply some to a requisitioner
to compare requisitions held on backorder by the supply source with those carried as outstanding by the requitioner. |
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BACKORDER RECONCILIATION RESPONSE
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Reply to a reconciliation request advising the
supplier to hold the backorder until it can be supplied or to cancel it. |
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BILL OF LADING
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A document that acknowledges
receipt of material by a commercial carrier. It serves as a contract between the shipping activity (U.S. Government) and the carrier for carriage of the material. |
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BREAKOUT
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The act of taking stock from bulk
storerooms for issue, transfer, or sale. |
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CANCELLATION
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A total or partial discontinuance
of supply action requested by the requisitioner and confirmed by the supplier. |
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CARGO
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Items of supplies, materials, stores,
baggage, or equipment (gear) that are transported as freight. This is in contrast to those items that are transported as part of passenger movements. |
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CARRIED ITEMS
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Stocked items on which the
supply department maintains stock records showing current on-hand stock balances. |
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CARRIER
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This term includes railroads, small
parcel carriers, freight forwarders, motor carriers, barge and steamship carriers, air carriers, pipeline companies, and the Navy’s all cargo contract airlift system (QUICKTRANS). |
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CHARGEABLE ACTIVITY
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The activity for
which an expenditure represents a cost of operation |
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COGNIZANCE (COG) SYMBOL
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A twocharacter
symbol that designates the stores account in which a type of material is carried and the responsible inventory control point. |
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COMBINED ACCOUNTABILITY
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Refers to the
operating procedures to be followed when the ship’s store retail outlet and bulk storerooms are operated by the same person. |
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COMMON CARRIER
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Under U.S. law, this is a
person or a comany engaged in the business of transporting passengers or property for compensation. |
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CONSIGNEE
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The activity or person designated to
receive the shipment of material. |
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CONSIGNOR
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The activity or person shipping the
material. The consignor enters into the bill of lading contract with the carrier. |
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CONSUMABLES
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Items not specifically
designated as equipage or repair parts. Examples are administrative and housekeeping items, common tools, paints, cognizance symbol 11 forms. When material is to be used for accomplishing maintenance actions, it is considered consumable for procurement transactions. |
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CONSUMPTION DOCUMENT
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A form used to
record and/or report shipboard issue of material. Consumption occurs at the time material is issued regardless of when it is used. |
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NAVSUP Form 1250-1
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The consumption document used by most nonautomated ships.
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The DD Form 1348
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The consumption document used by most automated ships.
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CONTRACT CARRIER
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Under U.S. law, a person
or company other than a common carrier who, under special and individual contracts or agreements, transports passengers or property for compensation. |
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CONTROLLED EQUIPAGE—
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Selected items of
equipage that require increased management control due to high cost, vulnerability to pilferage, or essentiality to the ship’s mission. Controlled equipage (e.g., life preservers, gas masks, binoculars, and firearms) generally is carried on board in allowance quantities only. It requires special inventory control. Items classified as controlled equipage are listed in the NAVSUP P-485. |
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COSAL—Coordinated Shipboard Allowance List
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Contains nomenclature and nameplate data on
equipment, identification data for repair parts, and designates the allowance of repair parts to be stocked in supply storerooms. |
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COST ITEMS
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Material used in ship’s store service
activities (such as the barbershop or laundry) in the performance of a service to patrons, and items sold through cup-type vending machines. |
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CRITICAL ITEM
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An item essential to the
operational readiness of a ship or aircraft. It is in short supply in system stocks (or expected to for an extended period of time). The term may also be used afloat to refer to high usage, bulky consumables (e.g., “never out” items such as rags, toilet paper, etc.) that, because of space constraints, must be replenished at every opportunity |
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CUBE
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The amount of space occupied by an item to
be shipped. It is normally expressed in cubic feet to the nearest tenth. The cube of an item is determined by multiplying the length times the width times the height. |
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CUSTODY
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Responsibility for the care, stowage,
use, and records of Navy material. |
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DEFENSE TRANSPORTATION SYSTEM
(DTS) |
Consists of military controlled terminal
facilities; Military Airlift Command (MAC) controlled aircraft; Military Sealift Command (MSC) controlled or arranged sealift; and government-owned or controlled air or land transportation. |
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DEMAND
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The total quantity of an item that has
been used during a specific period of time. A request for a not carried item to be procured. An issue of a stock item. |
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DEMAND-BASED ITEM (DBI)
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Peacetime
operating stock (POS) items. |
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DIRECT TURNOVER (DTO) MATERIAL
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Any
consumable, repair part, or equipage item ordered from sources external to the ship for DTO to the using department for immediate or planned use. |