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45 Cards in this Set

  • Front
  • Back
ACCOUNTABILITY
The obligation imposed on
anyone authorized to have custody or possession
of public property, to produce the property or
evidence of authorized disposition when directed.
ACCOUNTABLE ACTIVITY
Activities that
receive and issue materials in and out of a stores
account (NSA or APA), maintain required
records, and submit returns that reflect current
inventory status
ACCOUNTABLE OFFICER
An officer charged
by law, regulation, or lawful order with the
responsibility for public funds or property. In
Milling this responsibility he/she must maintain
accurate records, ensure that the funds or property
are properly used, and submit periodic returns that
reflect current inventory status.
ACCOUNTING PERIOD
A definite period of
time fixed by law or administrative action, for
assembling, recording, or reporting accounting
data.
AEL-Allowance Equipage List.
Contains the
onboard allowance of equipage and supplies to
support the ship’s mission.
AFLOAT CONSUMPTION COST AND
EFFECTIVENESS SURVEILLANCE
SYSTEM (ACCESS)
A system that uses
automatic data processing equipment to collect
and summarize basic consumption data It is
generated during the course of supply operations
afloat.
ALLOWANCE ITEMS
Items that appear in
authorized allowance documents (e.g., COSAL,
APL, and ISL) with an allowed quantity.
ALLOWED ITEMS
Allowance and nonallowance
items that qualify for local stocking, or be
procured as DTO material for immediate or
planned use.
APA-Appropriations Purchase Account
Material
purchased by a bureau or command that has been
charged to appropriated funds. The material is
then available for issue to end-users without
charge to operating funds.
APPROPRIATION
An authorization from
Congress to obligate public funds (known as
obligations) for specific purposes and to make
payments from the treasury to pay those
obligations. The making of these obligations and
payments are restricted by time and monetary
limitations.
APPROPRIATION SYMBOL
A symbol used to
identify a specific appropriation on accounting
documents.
ASSEMBLY
When repairable are returned from
the user for shipment to the designated overhead
point (DOP), you must sort out and tally the
weight of items to be packaged or that are already
unit-packaged. This is the ASSEMBLY process.
It is at this point that light and fragile items are
segregated from heavy, rugged items and that the
type of packaging necessary for each is
determined.
AUTHORIZATION ACCOUNTING ACTIVITY
The activity designated to perform allotment
accounting for a ship or another activity.
Allotment accounting does not include OPTAR
accounting.
AUTOMATED SHIPS
Ships equipped with an
electronic digital computer (EDC) system that
processes supply and accounting documents and
records.
AVERAGE ENDURANCE LEVEL
The quantity
of on hand material required to sustain operationsfor a period of time without aumgmentation. It is
set half-way between the safety level and stockage
objective. That is, the safety level plus one-half
of the operating level.
BACKORDER
A requisition that cannot be filled
by the supply activity from current stock that is
being held until additional stock is received.
BACKORDER RECONCILIATION REQUEST
A request from a supply some to a requisitioner
to compare requisitions held on backorder by the
supply source with those carried as outstanding by
the requitioner.
BACKORDER RECONCILIATION RESPONSE
Reply to a reconciliation request advising the
supplier to hold the backorder until it can be
supplied or to cancel it.
BILL OF LADING
A document that acknowledges
receipt of material by a commercial carrier. It
serves as a contract between the shipping activity
(U.S. Government) and the carrier for carriage of
the material.
BREAKOUT
The act of taking stock from bulk
storerooms for issue, transfer, or sale.
CANCELLATION
A total or partial discontinuance
of supply action requested by the
requisitioner and confirmed by the supplier.
CARGO
Items of supplies, materials, stores,
baggage, or equipment (gear) that are transported
as freight. This is in contrast to those items that
are transported as part of passenger movements.
CARRIED ITEMS
Stocked items on which the
supply department maintains stock records
showing current on-hand stock balances.
CARRIER
This term includes railroads, small
parcel carriers, freight forwarders, motor carriers,
barge and steamship carriers, air carriers, pipeline
companies, and the Navy’s all cargo contract
airlift system (QUICKTRANS).
CHARGEABLE ACTIVITY
The activity for
which an expenditure represents a cost of
operation
COGNIZANCE (COG) SYMBOL
A twocharacter
symbol that designates the stores
account in which a type of material is carried and
the responsible inventory control point.
COMBINED ACCOUNTABILITY
Refers to the
operating procedures to be followed when the ship’s store retail outlet and bulk storerooms are
operated by the same person.
COMMON CARRIER
Under U.S. law, this is a
person or a comany engaged in the business of
transporting passengers or property for
compensation.
CONSIGNEE
The activity or person designated to
receive the shipment of material.
CONSIGNOR
The activity or person shipping the
material. The consignor enters into the bill of
lading contract with the carrier.
CONSUMABLES
Items not specifically
designated as equipage or repair parts. Examples
are administrative and housekeeping items,
common tools, paints, cognizance symbol 11
forms. When material is to be used for
accomplishing maintenance actions, it is
considered consumable for procurement
transactions.
CONSUMPTION DOCUMENT
A form used to
record and/or report shipboard issue of material.
Consumption occurs at the time material is issued
regardless of when it is used.
NAVSUP Form 1250-1
The consumption document used by most nonautomated ships.
The DD Form 1348
The consumption document used by most automated ships.
CONTRACT CARRIER
Under U.S. law, a person
or company other than a common carrier who,
under special and individual contracts or
agreements, transports passengers or property for
compensation.
CONTROLLED EQUIPAGE—
Selected items of
equipage that require increased management
control due to high cost, vulnerability to pilferage,
or essentiality to the ship’s mission. Controlled
equipage (e.g., life preservers, gas masks,
binoculars, and firearms) generally is carried on
board in allowance quantities only. It requires
special inventory control. Items classified as
controlled equipage are listed in the NAVSUP
P-485.
COSAL—Coordinated Shipboard Allowance List
Contains nomenclature and nameplate data on
equipment, identification data for repair parts, and
designates the allowance of repair parts to be
stocked in supply storerooms.
COST ITEMS
Material used in ship’s store service
activities (such as the barbershop or laundry) in
the performance of a service to patrons, and items
sold through cup-type vending machines.
CRITICAL ITEM
An item essential to the
operational readiness of a ship or aircraft. It is in
short supply in system stocks (or expected to for
an extended period of time).
The term may also be used afloat to refer to high
usage, bulky consumables (e.g., “never out” items
such as rags, toilet paper, etc.) that, because of
space constraints, must be replenished at every
opportunity
CUBE
The amount of space occupied by an item to
be shipped. It is normally expressed in cubic feet
to the nearest tenth. The cube of an item is
determined by multiplying the length times the
width times the height.
CUSTODY
Responsibility for the care, stowage,
use, and records of Navy material.
DEFENSE TRANSPORTATION SYSTEM
(DTS)
Consists of military controlled terminal
facilities; Military Airlift Command (MAC)
controlled aircraft; Military Sealift Command
(MSC) controlled or arranged sealift; and
government-owned or controlled air or land
transportation.
DEMAND
The total quantity of an item that has
been used during a specific period of time. A
request for a not carried item to be procured. An
issue of a stock item.
DEMAND-BASED ITEM (DBI)
Peacetime
operating stock (POS) items.
DIRECT TURNOVER (DTO) MATERIAL
Any
consumable, repair part, or equipage item ordered
from sources external to the ship for DTO to the
using department for immediate or planned use.