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45 Cards in this Set

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  • Back
The person whose title appears in the "To:" line is the ______ _________.
action addressee
Margins: Allow __-inch margins on the top, bottom and sides of each page.
1
Margins: Typing may end more that 1 inch from the bottom of the page that has the _________.
signature
Identification Symbols: If "in reply refer to" is printed on your activity's letterheat paper, type the SSIC on the ____ line.
next
Identification Symbols: If "in reply refer to" isn't printed on your activity's letterhead paper, type the SSIC on the ____ line below the letterhead, starting __ inches or more from the right edge of the paper.
second; 2
Authorized Identification symbols: Identification symbols for a standard letter had _____ parts: Standard Subject Identification Code, Originator's Code, & Date.
three
The ____ is a four- or five-digit number, which represents a document's subject, is used throughout the Navy and Marine Corps to categorize and subject classify information.
SSIC (Standard Subject Identification Code)
SSIC numbers are required on all Navy and Marine Corps _______, ________, __________, _____, and reports.
letters, messages, directives, forms
____ numbers expedite filing, retrieval, and eventually disposal of correspondence.
SSIC (Standard Subject Identification Code)
To find the SSIC that most closely represents your subject, check SECNAVINST ________, Department of the Navy File Maintenace Procedures and Standard Subject Identification Codes (SSIC).
5210.11D
Originator's Code, by Itself or in a Serial Number: Usually the ____________ ____, with or without the serial number, is the office symbol of the drafter, but it may be the hull number of a ship.
originator's code
Originator's Code Without Serial Numbers: Block the originator's code immediately under the ____.
SSIC (Standard Subject Identification Code)
Originator's Code With Serial Numbers: All __________ correspondence created by your activity m,ust be given serial numbers.
classified
Serial numbers are not required on ____________ correspondence. *Depends on local practice
unclassified
An activity that uses serial numbers starts a new sequence of numbers at the beginning of each new ________ year and assigns numbers consecutively.
calendar
The word "____" is not needed when used with a serial number.
code
What follows the "/" in an originator's code with serial numbers?
Classification, if any (C for Confidential, S for Secret, T for Top Secret), and then the next unused serial number for the current calendar year.
Date (type or stamp) all copies of a letter on the ____ day it is signed.
same
To avoid a busy appearance on a letter of condolence, an activity may show all symbols on the file copy only but show only the ____ on the outgoing original.
date
Local practice determines how to use identification symbols in the following cases:
Letters to members of Congress or heads of Government agencies, letters of praise or condolence, & personal, though official, letters.
Numbers assigned by word processing centers and the initials of writers and typists are ___________ as identification symbols.
unauthorized, however they may be included on file copies as part of the drafter's identification.
You must have the right ________ _________ and know marking/handling requirement to prepare classified correspondence.
security clearance
___ ________ ___ ____ (FOUO) applies to information that isn't classifed, but which may be withheld from the public under the Freedom of Information Act exemptions.
For Official Use Only
To designate correspondence as FOUO, type "FOR OFFICIAL USE ONLY" in capital letters, centered at the ______ edge on the first and last page.
bottom
For documents with cover or title pages, type, stamp, or print in capital letters "FOR OFFICIAL USE ONLY" centered at the ______ on the _____ cover and the _______ of the ____ cover.
bottom, front; outside, back
From Line: As a general rule, give your __________ _________ title, your activity's name, and for a command based ashore, the geographic location (without the state or ZIP code).
Commanding Officer's
From Line: The precise address wording comes from one of the following:
Standard Navy Distribution List (SNDL), Parts 1 and 2; List of Marine Corps Activities (LMCA), NAVMC 2766 (NOTAL); and Department of Defense Activity Address Directory (DODAAD) DOD Manual 4000.25-6M (NOTAL).
In the "From:" line, as in the "To:" and "Via:" lines, a ____ separates the title of the official in command from the title of the activity.
comma
Why Use a "From:" Line on Letterhead: Your "From:" line probably will repeat some letterhead information.
Still, the requirement for the "From:" line simplifies procedures and ensures the originator's identification appears on copies without letterhead, such as plain tissue information copies.
Type "From:" at the left margin on the ______ line below the date line. __ spaces follow the colon.
second; 2
T or F: Because frequent turnover in personnel can result in misrouted mail, avoid using names of people in "To:" lines.
T
To Line: Type "To:" at the left margin on the _____ line under the "From:" line.
first
To Line: ____ spaces follow the colon.
Four
To Line: Continuation lines start under the ____ word after the heading.
first
Via line: Type "Via:" at the left margin on the _____ line _____ the "To:" line.
first; below
Via Line: _____ spaces follow the colon.
Three
Numbering "Via:" Addresses: Number "Via:" addresses if you list two or more. Follow your chain of command. Routing starts with the addressee listed first. When going down a chain of command , first list the next ____ echelon.
lower
Numbering "Via:" Addresses: Number "Via:" addresses if you list two or more. Follow your chain of command. Routing starts with the addressee listed first. When going up a chain of command , first list the next ____ echelon.
higher
Subject Line: The "subject" line consists of a sentence fragment that tells readers what the letter is about, usually in __ words or less.
10
Subject line: Use normal word order and capitalize ever letter after the _____.
colon
Subject Line: In those few cases when the subject appears elsewhere in a letter, capitalize the _____, ____, and other key words as though writing a book title.
first; last
Subject Line: Type "Subj:" at the left margin on the ______ line under the last line of the previous heading.
second
Subject Line: ___ spaces follow the colon.
Two
Reference Line: Mention cited references in the text and spell out the word "__________."
reference
T or F: List references in the order they appear in the text.
T