Sap Financial Accounting

Front 1

Payment Program

Back 1

-select open invoices to be paid or collected
-post payment documents
-print payment media, use data medium exchange or EDI

Front 2

Payment Program Process

Back 2

1.Setting parameters: which payments to make, how, when, co. codes included etc.
2.Generating a proposal
3.Scheduling the payment run
4.Printing the payment media

Front 3

Payment Process 4 steps

Back 3

1. Set Parameters
2. Generate Proposal
3. Scheduling the payment run
4. Printing the payment media

Front 4

"sending company code", "paying company code"

Back 4

if company code A is making a payment on behalf of company code B, then B is the "sending company code"/"paying company code is company code A,both companies balance by automatically creating cross-company postings

Front 5

Payment Program Settings Catergories

Back 5

All Co.Code
Paying Company Codes
Payment method/Country
Payment Method for co.codes
Bank Selection
House bank

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For ALL Company Codes, need to define:

Back 6

-intercompany payment relationships
-co. codes that process payments
-cash discounts
-tolerances days for payments
-customer and vendor transactions to be processed

Front 7

Paying company code/each individual company code needs to define:

Back 7

-minimum amounts for incoming/outgoing payments
-forms for payment advice and EDI
-bill of exchanges specifications

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Payment Method/Country:

Back 8

-methods of payment (cheque, bank tfr. etc.)
-permitted currencies
-print programs
-document types for posting
-master record requirements (address etc.)—will block pmt. If doesn’t have info specified here
-creation of cheque, bank tfr.

Front 9

Payment Method for Co. Code:

Back 9

-Minimum/Maximum payment amounts
-whether payments abroad and foreign currencies allowed
-grouping options
-bank optimizations
-forms of payment media—form data can specify the name of the SAPscript payment media

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Bank Selection:

Back 10

-Ranking order
-Amounts
-Accounts
-Expenses/charges
-Value Date

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House Banks:

Back 11

-each combination of house bank and payment method needs to define offset account to the sub-ledger posting, clearing accounts for bills of exchange and available funds in each bank

Front 12

Running the Payment Program:

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-every run identified by two fields:
-run date—the actual date when the programs was executed
-identification---further differentiation beyond the run date if the same between two runs-all documents entered in the “docs entered up to..” date are included in the run

Front 13

-2 lists come from proposal:

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-proposal list
-exception list
-invoice is blocked
-invalid data in master record
-invalid payment method
-invalid house bank
-payment amount is less than min. amount specified for payment
-not enough money in the house bank
-debit balance

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payment block:

Back 14

set up downstream at purchasing, could be based on approvals capability

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payment run:

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payment documents created, open items are cleared and the g/l and sub-ledgers are posted to

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Print Run

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-transfer the payment media, payment advice notes, and the payment summary to print administration
-transfer the DME payment data to DME administration
-Data Medium Exchange: a file is created that contains all the relevant

Front 17

Payment Medium Workbench:

Back 17

-in addition to provided standard payment media print programs