Pt. 2 - Volume 1

Front 1

1. (001) What is the major difference between the responsibilities of the Financial Management Analysis (FMA) and the Defense Finance and Accounting Service (DFAS)?
a. DFAS handles the accounting processes at base level.
b. Structure within each field site is mostly standardized, but may vary at some locations.
c. DFAS was activated to reduce costs and improve the overall quality of DOD financial management.
d. FMA handles the accounting processes at base level serves as a liaison between the base organizations and DFAS.

Back 1

d

Front 2

2. (001) Overall responsibility for obligation accounting is maintained by
a. Reports and Analysis.
b. the Acquisition Division.
c. Finance andAccounting.
d. the Security Processing Division.

Back 2

c

Front 3

3. (002) All accounting classifications must contain at least the accounting and disbursing station number (ADSN) and the
a. ESP code.
b. allotment code.
c. budget activity code.
d. appropriation symbol.

Back 3

d

Front 4

4. (002) Which step in determining the elements of the accounting classification tells you to ensure the accounting station number is noted?
a. Step 1.
b. Step 3.
c. Step 5.
d. Step 6.

Back 4

c

Front 5

5. (002) Which funds are established to record collections for no year and clearing accounts?
a. Trust.
b. Deposit.
c. General.
d. Revolving.

Back 5

b

Front 6

6. (002) Which code identifies what is being purchased?
a. ESP.
b. EEIC.
c. Sales.
d. ADSN.

Back 6

b

Front 7

7. (002) What code is the first subdivision of the accounting classification below the appropriation level and always starts with the letter ―P‖?
a. Budget project.
b. Budget program.
c. Budget subproject.
d. Budget program activity code.

Back 7

b

Front 8

8. (003) The disbursement accounting process begins when
a. goods are received.
b. payment is received.
c. payment is requested.
d. service is requested.

Back 8

d

Front 9

9. (003) When a requirement is known but a firm price is not, an administrative reservation of funds is processed and is also known as
a. an obligation stage.
b. an expenditure stage.
c. a disbursement stage.
d. a commitment stage.

Back 9

d

Front 10

10. (003) Which stage of accounting liquidates the obligation?
a. AEP.
b. COO.
c. UOO.
d. AEU.

Back 10

a

Front 11

11. (003) After receiving utilities estimates from Civil Engineering (CE), the Defense Finance and Accounting Service (DFAS) enters the estimate into
a. General Accounting and Finance System (GAFS) as unfilled customer orders (UFCO).
b. GAFS as filled orders uncollected (FOU).
c. Standard Base Supply System (SBSS) as UFCO.
d. SBSS as FOU.

Back 11

a

Front 12

12. (003) What is the first step in identifying the stages of accounting?
a. Identify whether funds are at the commitment or obligation stage.
b. Determine the type of accounting your working with.
c. Ensure that funds are loaded into the correct stage.
d. Start with disbursement accounting.

Back 12

b

Front 13

13. (003) When identifying the stages of accounting for obligations, which step directs you to ensure that funds are at the proper disbursement stage?
a. Step 1.
b. Step 2.
c. Step 3.
d. Step 5.

Back 13

b

Front 14

14. (004) The General Accounting and Finance System (GAFS) uses internal files to track funds and stores them on a magnetic disk, this storage is also called
a. immediate access storage.
b. permanent storage.
c. temporary storage.
d. off-line storage.

Back 14

a

Front 15

15. (004) Which record is not established at the beginning of the fiscal year?
a. Find summary record (FSR).
b. Control summary record (CSR).
c. Program summary record (PSR).
d. Document summary record (DSR).

Back 15

d

Front 16

16. (004) Each combination of element of expense/investment code (EEIC) and responsibility center/cost center (RC/CC) codes requires a separate
a. Find summary record (FSR).
b. Control summary record (CSR).
c. Program summary record (PSR).
d. Document summary record (DSR).

Back 16

c

Front 17

17. (005) Which system was designed to automate the accounts payable process?
a. Standard Procurement System (SPS).
b. Integrated Accounts Payable System (IAPS).
c. Automated Business Services Systems (ABSS).
d. General Accounting and Finance System (GAFS).

Back 17

b

Front 18

18. (005) What is the link between the Integrated Accounts Payable System (IAPS) and the General Accounting and Finance System (GAFS)?
a. ICI.
b. SPS.
c. SMAS.
d. ATRAS.

Back 18

a

Front 19

19. (005) What system is used to approve upward adjustments to expired and cancelled appropriations?
a. Defense Enterprise Accounting and Management System (DEAMS).
b. Obligation Adjustment Reporting System (OARS).
c. Automated Business Services System (ABSS).
d. Centralized Disbursing System (CDS).

Back 19

b

Front 20

20. (006) What is the next step after an Automated Business Services System (ABSS) user selects the form type?
a. Add the line items.
b. Route the document.
c. Add the line of accounting.
d. Add the administrative data.

Back 20

d

Front 21

21. (006) Who is the final financial individual in the Automated Business Services System (ABSS) routing process?
a. The contracting official.
b. The certifying official.
c. The resource advisor.
d. The approver.

Back 21

b

Front 22

22. (006) What are the steps of processing a document in the Automated Business Services System (ABSS)?
a. Approver; resource advisor; certifying official.
b. Resource advisor; approver; certifying official.
c. Certifying official; approver; resource advisor.
d. Certifying official; resource advisor; approver.

Back 22

a

Front 23

23. (007) Who appoints the certifying official in writing?
a. Deputy Disbursing Officer (DDO).
b. Director of Operations (DO).
c. Resource Advisor (RA).
d. Comptroller.

Back 23

d

Front 24

24. (007) Who is held pecuniary liable for erroneous payments?
a. Budget officer.
b. Certifying official.
c. Contracting officer.
d. Resource advisor (RA).

Back 24

b

Front 25

25. (008) What type of codes will allow instant input of financial transactions?
a. Input.
b. Reject.
c. Override.
d. Advance.

Back 25

c

Front 26

26. (009) What need should be met when commitments for annual appropriations are incurred?
a. Any need an organization has in the next 3 years.
b. Any need the organization will have in the next fiscal year.
c. The need is limited to only what the organization can use in the next 30 days.
d. A bona fide need for goods or services in the fiscal year the funds are issued for.

Back 26

d

Front 27

27. (009) Which commitment document is used to designate the accounting classification for charges by the cardholders within the various organizations on base?
a. AF Form 9.
b. AF Form 616.
c. AF Form 4009.
d. DD Form 448.

Back 27

c

Front 28

28. (009) When adding commitment documents in the Automated Business Services System (ABSS) and you want to add the unit of issue and quantity you can click on the
a. Line Items button.
b. Insert Record button.
c. Acct Class button.
d. Route button.

Back 28

a

Front 29

29. (010) What document would you use for construction projects exceeding $100,000?
a. SF 1449.
b. SF 1442.
c. SF 1034.
d. DD Form 448–2.

Back 29

b

Front 30

30. (010) Who determines the category for a Military Interdepartmental Purchase Request (MIPR)?
a. Base Civil Engineering.
b. Operating location.
c. Requesting activity.
d. Performing activity.

Back 30

d

Front 31

31. (010) With a direct cite category II Military Interdepartmental Purchase Request (MIPR), who funds the cost for material or services provided?
a. Requesting activity.
b. Performing activity.
c. Army Corp of Engineers.
d. Agency providing the material.

Back 31

a

Front 32

32. (010) Who authorizes and approves the AF Form 150 for do-it-yourself (DITY) moves?
a. Housing Management Officer.
b. Travel Management Office.
c. Civil Engineer Office.
d. No approval required.

Back 32

a

Front 33

33. (010) What document is considered evidence of financial liability?
a. Purchase order.
b. Receiving report.
c. Commitment document.
d. Annual budget authority.

Back 33

b

Front 34

34. (010) A receiving report represents what stage of accounting?
a. AEU.
b. AEP.
c. UOO.
d. FCOC.

Back 34

a

Front 35

35. (011) What form is used to provide the vendor an opportunity to release the government from any obligation?
a. AF Form 616.
b. DD Form 819.
c. AF Form 821.
d. DD Form 1155.

Back 35

c

Front 36

36. (011) The Prompt Payment Act (PPA) requires federal agencies to make payments on time, if payments are late what should be done?
a. Disregard discounts.
b. Pay interest penalties.
c. Request an extension.
d. Pay as close to the due date as possible.

Back 36

b

Front 37

37. (011) Cash management is a part of the Prompt Payment Act (PPA); what is a function of cash management?
a. Negotiating discounts.
b. Electronic funds transfer.
c. Taking discounts when offered.
d. Making payments within a 7 day window.

Back 37

b

Front 38

38. (011) Although you must make payments within prescribed terms, payments must also be paid within what window?
a. 3 day window.
b. 7 day window.
c. 5 days before the due date.
d. Between the 24th and 30th of the month.

Back 38

b

Front 39

39. (012) When validating a Miscellaneous Obligation Reimbursement Document (MORD) from a funding activity, what do you do after you review the data for validity and accuracy?
a. Certify the document.
b. Check the description block.
c. Record the obligation in GAFS.
d. Reject it back if the description is missing.

Back 39

b

Front 40

40. (012) Should a resource advisor (RA) fail to submit supporting documentation to support a Miscellaneous Obligation Reimbursement Document (MORD) what step to you take?
a. None.
b. De-obligate the MORD yourself.
c. Request DFAS process reversal of MORD greater than 90 days.
d. Request documentation from RA and organizational commander.

Back 40

c

Front 41

41. (012) When using the Government Purchase Card (GPC), what is the first step you take after you’ve made a purchase?
a. Reconcile your purchases.
b. Notify your billing official.
c. Update your personal tracking form.
d. Update Access Online with each purchased.

Back 41

d

Front 42

42. (013) Which is the file created for the Tri-Annual Review (TAR) at the start of each review, requires validation by the bases, and is due at the mid-point of the review?
a. 90 percent file.
b. Base file.
c. O&M file.
d. Master file.

Back 42

b

Front 43

43. (013) As a resource advisor (RA), if you accepted a Military Interdepartment Purchase Request (MIPR) as a Category 2, what actions do you take after you receive the obligation documents?
a. Forward to the Defense Finance and Accounting System (DFAS).
b. Forward to the Financial Management Analysis (FMA).
c. File them, copies are sent to all applicable offices.
d. Review and return to sender with your concurrence.

Back 43

b

Front 44

44. (014) Which general accounting and finance system listing identifies all open document summary records in the BQ system?
a. ODL.
b. DAL.
c. DASL.
d. OBL/AL.

Back 44

a

Front 45

45. (014) When travelers do not file their travel vouchers in time, the order they traveled on will show up as outstanding on what report?
a. STHL.
b. DASL.
c. GOO.
d. ODL.

Back 45

c

Front 46

46. (015) What form is prepared after a vendor sends in a check for an overpayment?
a. DD Form 1131.
b. SF Form 1080.
c. SF Form 1034.
d. AF Form 819.

Back 46

a

Front 47

47. (015) What two forms are commonly used for collections after customers send in their payment to the Defense Finance and Accounting Service (DFAS)?
a. DD Form 1131 and SF 1034.
b. DD Form 1131 and SF 1080.
c. AF Form 819 and SF 1080.
d. AF Form 819 and DD Form 1131.

Back 47

b

Front 48

48. (015) What must be included in the collection voucher, Department of Defense (DD) Form 1131?
a. Any amount still owed.
b. The voucher series starting with P.
c. All of the information on the billing document.
d. Complete accounting classification being credited.

Back 48

d

Front 49

49. (016) If the US Treasury determines that collection is not possible when working delinquent accounts receivable, what does the debt collection do?
a. Nothing.
b. Process a write-off.
c. Contact a collection agency.
d. Follow-up with the customer.

Back 49

b

Front 50

50. (017) Financial accounting is concerned with
a. external reporting to parties outside the company.
b. providing information for internal management.
c. using information to make decisions.
d. the discipline of accounting.

Back 50

a

Front 51

51. (017) The left side of the ―T‖ account is used to record
a. assets.
b. credits.
c. debits.
d. owners equity.

Back 51

c

Front 52

52. (017) What is used to ensure that debits equal credits?
a. ―T‖ accounts.
b. Trial balance.
c. Owners equity.
d. Posting transactions.

Back 52

b

Front 53

53. (018) Budgetary accounts, control and properly manage budget authority provided and apply primarily to
a. federal agencies.
b. the legal requirements.
c. reimbursement accounts.
d. recorded expenses and revenues.

Back 53

b

Front 54

54. (018) The proprietary accounting equation includes all of the following except
a. net position.
b. liabilities.
c. debits.
d. assets.

Back 54

c

Front 55

55. (019) If you are looking for information on the location you are deploying to which option would you choose from the four offered on the main page of the Combat Comptroller Community of Practice (CoP) website?
a. Deployment.
b. Pre-deployment.
c. Post-deployment.
d. UDM/War Planner.

Back 55

c

Front 56

56. (019) Which section of the Combat Comptroller Community of Practice (CoP) contains unique and unusual situations as well as identified problems and proposed solutions?
a. Pre-deployment.
b. Deployment.
c. Post-deployment.
d. UDM/Warplanner.

Back 56

b

Front 57

57. (019) Which section of the Combat Comptroller Community of Practice (CoP) includes great information on the Air and Space Expeditionary Force Unit Type Code Reporting Tool (ART) to include the checklist to assess unit type code (UTC) personnel?
a. Pre-deployment.
b. Deployment.
c. Post-deployment.
d. UDM/Warplanner.

Back 57

d

Front 58

58. (019) If you are looking to understand the overall picture of contingencies specifically our Financial Management (FM) wartime requirements you would search in what section of the Combat Comptroller Community of Practice (CoP) website?
a. Deployment.
b. Pre-deployment.
c. Post-deployment.
d. UDM/War Planner.

Back 58

d

Front 59

59. (020) What system is used as an internal management tool by the Chairman of the Joint Chiefs of Staff (CJCS) to access effectiveness meeting responsibilities to organize, train, and equip forces for combatant commanders?
a. Unit Type Codes (UTC).
b. Status of Resources and Training System (SORTS).
c. Secret Internet Protocol Router Network (SIPRNET).
d. Air and Space Expeditionary Force UTC Reporting Tool (ART).

Back 59

b

Front 60

60. (021) Comptroller actions supporting a Joint Strategic Capabilities Plan (JSCP) and non-JSCP contingency operations are similar. The major difference between them is that the
a. comptroller is the commander during a JSCP contingency.
b. dollar amount use to support the operation is limited during a JSCP contingency.
c. dollar amount used to support the operation is greater during a non-JSCP contingency.
d. comptroller personnel may not be required to be physically present at deployment locations to provide financial support under a non-JSCP contingency operation.

Back 60

d

Front 61

61. (022) What rates are normally used in preparing the budget submission?
a. Cost.
b. Budget.
c. Financial.
d. Exchange.

Back 61

b

Front 62

62. (022) What account is used to charge losses or credit gains between amounts obligated, at specified budget rates, in the basic appropriation and the amount disbursed at the current rate of exchange for designated foreign currencies?
a. Centrally Managed Allotment (CMA) account.
b. Parent base’s Official Representation Fund account.
c. Parent base’s Operations and Maintenance (O&M) account.
d. Parent base’s Base Procured Investment Equipment account.

Back 62

a

Front 63

63. (022) Step 2 of using foreign currency has you
a. determine the type of funds.
b. determine the impact on payments.
c. determine the year in which funds are affected.
d. look at the DODFMR, Volume 6A, Chap 7 for budget rates.

Back 63

a

Front 64

64. (022) Which step in using foreign currency has you determine the impact the budget and foreign currency rate will have on programs?
a. Step 1.
b. Step 2.
c. Step 3.
d. Step 4.

Back 64

d

Front 65

65. (023) An Air Force Form 616, Fund Cite Authorization, may be used to purchase
a. food to support a party for morale boosting.
b. vehicle rentals in support of a contingency.
c. purchase of investment equipment over $100,000.
d. vehicle rentals when a personal vehicle is not authorized.

Back 65

b

Front 66

66. (024) When posting obligations in the General Accounting and Finance System (GAFS) the first step is to
a. get the commitment document summary record (DSR)?
b. enter the DSR.
c. enter the document number.
d. enter the action code.

Back 66

a

Front 67

67. (025) Vouchers are assembled after
a. the voucher is certified.
b. the payment is processed.
c. all computations have been made.
d. the obligation moves to the AEP stage.

Back 67

c

Front 68

68. (025) Which is not something the certifying official should check on a voucher before certifying it?
a. Correct mailing address.
b. Amount on voucher matches invoice.
c. Discount offered on invoice is reflected on voucher.
d. Receiving report is attached and dictates the payment amount authorized.

Back 68

d

Front 69

69. (026) If BQ (Accounting and Finance System) is not available at a deployed location, then what form is issued to authorize use of funds?
a. AF Form 9.
b. AF Form 616.
c. SF Form 1449.
d. DD Form 1131.

Back 69

b

Front 70

70. (026) What is the third step in updating the AF Form 616 when commitment documents are received?
a. Annotate with the date, reference number of the document, and amount of the commitment.
b. Ensure the commitment doesn’t exceed the balance without prior approval of the issuing activity.
c. Calculate the new available balance by reducing the commitment amount by the amount of the newly posted commitment.
d. None, there are only 2 steps.

Back 70

c

Front 71

71. (026) When presenting a status of funds briefing, what information do you show for each unit’s expenditures?
a. Major categories.
b. As much detail as can fit in the slide.
c. How much each unit has spent on office supplies.
d. None; the commander doesn’t need to know how much each unit has obligated.

Back 71

a

Front 72

72. (027) What is ITS.gov (International Treasury Service)?
a. A national payment and collection system.
b. A website used to process foreign payment requests.
c. A system maintained by the New Jersey Federal Reserve Bank.
d. A system used for processing international direct deposit payments.

Back 72

a

Front 73

73. (027) Which is not a benefit of ITS.gov (International Treasury Service)?
a. Increases the ability to process national electronic payments in emerging markets.
b. Provides fast and easy-to-use foreign exchange currency purchase.
c. Offers the lowest costs for sending international payments.
d. Expedites payment settlement.

Back 73

a

Front 74

74. (028) Acquisitions Cross Service Agreement (ACSA) agreements document
a. ACSA statutes.
b. training events and humanitarian responses.
c. legal authority to buy, sell, give, or loan support to another country.
d. logistic support, supplies, and services to military forces of a qualifying country or organization.

Back 74

c

Front 75

75. (028) The Acquisitions Cross Service Agreement (ACSA) program allows logistical support with coordination from what three areas?
a. Finance, Legal, Finance.
b. Finance, Logistics, Legal.
c. Acquisition, Legal, Logistics.
d. Logistics, Acquisition, Finance.

Back 75

b

Front 76

76. (029) What is of top priority should you receive a joint tasking?
a. Setting you up for success.
b. Training in combat skills with the Army.
c. Becoming familiar with our DOD components and joint publications.
d. Accept the task and ensure you execute the missions to the best of our ability.

Back 76

a

Front 77

77. (029) Which category contains the financial publication that contains specific guidance regarding early resource manager involvement in planning to ensure mission success?
a. 1–0: Personnel Series.
b. 3–0: Operations Series.
c. 4–0: Logistics Series.
d. 5–0: Planning Series.

Back 77

a