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31 Cards in this Set
- Front
- Back
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Project |
A TEMPORARY endevor undertaken to produce a unique product, service or result - 1 time effort - Conducted to sold a problem - Has a definite beginning & ending - Has a budget - Has clearly defined objectives. |
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Project Management |
The application of knowledge, skills, tools, and techniques to project activities to meet project requirements. |
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Project Manager |
- To provide the common element, the link between team members and tasks - To think strategically - To see the BIG picture, the higher goal - To initiate and facilitate planning - To lead change - To understand and interpret mission and vision
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4 Key Areas of Project Management |
1. Time 2. Scope 3. Cost 4. Quality |
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Phases of the project life cycle including: Initiating |
1. Initiate --> Plan < --> Execute < --> Monitor & Control < --> Close
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Stakeholders |
- Anyone with a vested interest in the project. - Easiest to ID are those who are directly affected by the project (i.e., Soldiers, Advisory Board, program participants). |
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Project Team |
Project Teams are not groups, but they are a group of individuals that are working for a defined goal. They are committed.
1. Get organized: Decide the breakdown of structures and planning tools, determine staffing requirements, recruit members, complete hte project plan with the team. . |
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Project Board |
DHQ/DFB |
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Deliverables |
outcomes |
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SWOT Analysis |
Four Components
1. Strength: Internal Strength
2. Weakness: Internal weakness
3. Opportunities: External help
4. Threats: External harm
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Comparison Chart |
Opportunity, project, benefit, value, cost |
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Project Life Cycle |
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Project Loop |
. -Plan
-Execute
-Control
Continue until everything is finished and the project is closed out |
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Project Initiation Document |
- Introduction - Problem Statement - Project Description - Implementation Plan - Conclusion |
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Kickoff Meeting
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- Welcome and Introduction - Highlights from the PID - The Project Approach - The communication Plan - The plan for moving forward |
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Risks, Issues, Bugs |
- Risks- Potential Problems - Issues- Risks that have materialized - Bugs- technical errors |
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Project Risk Plan |
1. ID potential risks 2. Determine the probability of risk 3. Consider the negative impact 4. Prevent or mitigate the risk 5. Consider contingencies 6. Establish the trigger point |
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Work Breakdown Schedule
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- No task should be longer than 4-6 weeks - Diagram tasks that logically possible. - Be consistent in how you communicate time. - Draw the network and check if for logical consistency before entering anything into the schedule. - There is always more than one way of approach. - When the network diagram is complete, the project completion date should be apparent. |
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MPS Guidlines |
1. Budget
2. notification: For openings, closing, relocations
3. Study: Long range, strategic and needs assessment planning studies
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Five Stages of Team Development |
1. Forming-team looks to the leader for strucutre, gives the team direction
2. Storming-begin questioning the goals/right track or wrong track/
3. Norming-resolve the conflicts and to settle down to work. developed norms and how they will work together
4. Performing-Members will work well together, enjoy it, and tend to produce high-quality results.
5. Adjourning |
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The Importance of Role Clarity |
If it's not your monkey, don't worry about it. Prevents conflict from arising, keeps the team focused on the goal and task. |
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Fix Approaches to Addressing Conflict in the Project Environment |
1. Avoidance: delays the issue, avoids the conflict
2. Accommodating: individual focuses on meetings the needs of the other person, to the exclusion of everything else
3. Compromising: find the middle ground in which neither party gets all that it is seeking
4. Collaborating: both parties work together to com to a mutually beneficial solution
5. Forcing/Competing: My way or the highway. |
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What are some ways to choose a project? |
1. Identify potential projects
2. Compare the benefits
3. Determine the value
4. Estimate the cost
5. Rank the potential projects |
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Be able to ID 2 or 3 Planning Mistakes. |
1. Tolerating Vague Objectives 2. Ignoring Environmental Context 3. Poor Planning Tools & Process 4. One-shot Planning 5. Mismanaging People Dynamics 6. Neglecting Stakeholder Interests |
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Be able to name 4 or 5 responsibilites manager. |
1. Provide the common element, the link between team members and tasks 2. To think strategically 3. To see the big picture, the higher goal 4. To initiate and facilitate planning
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Be able to describe a method for choosing a project. |
1. ID a project 2. Ensure you have the appropriate resources 3. Include Key stakeholders in the project development |
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Be able to ID 2 or 3 reasons for sung MPC Process. |
Measures Risks/Keeps the Mission focused (change existing programs)/Strategic planning or needs assessments are met/Safe from Harm is kept in focus |
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Be able to ID 2 or 3 Types of Communication. |
1. Interpersonal
2. Presentational
3. One way or two way
4. Personal, individual, or sensitive
5. Purpose specific
6. Appropriate format |
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What is the Value of Project Review? |
Keeps the project goals/purpose/mission/and reasoning at the heart of the project, and allows you to adapt or change as is needed. A project should be living not set in stone. |
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Be able to provide 2 or 3 motivational approaches? |
1. DIRECTIVE ( hands on) 2. Influence/ Persuasion 3. Participative 4. Delegate |
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1 Page Project Management. |
1. Header
2. Objectives
3. Tasks
4. Timeline
5. Align tasks with objectives
6. Owners
7. Subjective Tasks
8. Align Subjective Tasks and Timeline
9. Costs
10. summary |
