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42 Cards in this Set

  • Front
  • Back

Whats the Deming Circle?

Plan - Do - Check - Act


Identify - develop - Measure - Implement

What are are integrated tools?

Covering the life-cycle of a project like Microsoft Project, Trac Project, pbwiki, Dropbox

What are stand alone tools?

Only used for a some phases or a process like PERT, Workflow systems, EVM Systems, Communication Systems.

Polaris project success

Well defined goals, needed resources were viable, management were skilled, staff was skilled, good coordination and communication.


Areas of Expertise needed by the Project Management Team

Soft Skills, Application Area Knowledge, Standards & Regulations, General Management Knowledge & Skills, Understanding the Project Enviornment

Whats the triple constraint

Triangle of Scope, Cost and Schedule (Time), in the middle Quality

Whats the diamond?

New description of the project focus:


Cost, Quality, Time and Scope ; in the center customer expectations

PMO

Project Management Office (PMO) is the department of gourd that defines and maintains the standards and processes related to project management within an organization.


Maturity Model

Evaluation of the quality of an process and activities to improve the quality. Based on performance and level of implementation in the project. 5 Levels: Adhoc, Foundation, Managed, Integrated, Optimizing.

Whats a Project?

temporary, create a unique product, service or result; definite beginning and ending; Ends with the Objective or by schedule;

5 Project Management processes

Initiating, Planning, Executing, Monitoring and Controlling, Closing

6 main Points of a project

Scope, Quality, Schedule, Budget, Resources, Risk



Portfolio Management

identifying, prioritizing, authorizing, managing and controlling projects, programs an other related work to achieve specific strategic business objectives.



Program Management

A program is defined as a group of related projects managed in a coordinated way to obtain benefits. Not managing them individually. Achieve the program's strategic objectives and benefits.



Roles of a Project Manager

Achieve the project objectives. Can report a functional Manager or a portfolio / program manager. 5 Characteristics: Knowledge, Doer, Conviviality, Trust, Delegation

Delegation

What to delegate, to whom until when



Project Live Cycle

The life cycle provides a basic framework for managing the project, regardless of the specific work involved.

Project Phases Examples

Strategy and Business, Preparation, Design, Develop and Test, Training and Business etc.

Points in a Phase:

Phase exit, milestones, phase gates, decision gates, stage gates or kill points.



Phase to phase relationships

A sequential relationship


An overlapping relationship


An interactive relationship

Stakeholders

Are actively involved in the project or can influence the project or whose interests may be positively or negatively affected. Could be internal or external.

Whats a Baseline

Perform analysis to evaluate performance against expected values. Refers to the accepted and approved plans and related documents. Measure and control the execution of project activities.



Whats a SOW

Statement of Work: Description of products and services to be delivered by the project.


References:


Business need


Product scope description


Strategic plan and viability plan

Project Charter

Autorizes a project (also authorizes the project manager to manage the project). Issued by the Sponsor.

Initiating Process Group

Define a new project or a new phase of an existing project. => Initial scope is defined and initial financial resources are committed. Stakeholders are identified. Project manager will maybe assigned, if not already happened.

Project Management Plan

Outcome from the planning process group. Consist the total scope, define and refine the objectives. Planning and documentation are iterative and ongoing processes.


Scope, Time, Costs, Quality, Communication, Risk and Procurements

Executing Process Group

Coordinating people and resources, as well as integrating and performing the activities of the project.



What is a WBS

Work-Break-down Structure: is goal oriented, deliverable oriented, it is addressed to the objectives of the project (goal).


Support project Status, a communication tool, input to process management process.


=> Outcome orientated


=>What must be delivered

Unit of Effort

man - hours (man-days, man-weeks, man-moth)

Whats a RAM

Responsibility assignment matrix



RACI Model:

Responsible; Accountable; Consulted; Informed

Project Charter

statement of the scope, objectives, and participants in a project

AOA, ADM, AON

AOA: Activity on arrow; ADM: Arrow diagramming method; AON: Activity on node

How long is it good to shorten the project length by crashing time?

Crashing costs are less than indirect costs

Whats a PMB

Performance measurement baseline:


1: Deploy WBS


2: Sound base of planning and budgeting


3. Create the schedules


4. Authorize the budget (budget at complete or BAC)


5. Time-phase the budget



Risk Management

Risk identification, Qualitative Risk Analysis,


Quantitative Risk Analysis, Risk Monitoring and Control, Risk Response and Planning

Which of these is not one of the constraints of a project?


Scope


Resources


Team


Budget

Team

Which of the following is not correct about initial phase of a project?


The cost associated at the beginning of the project is highest.


Stakeholders have maximum influence during this phase


The highest uncertainty is at this stage of the project.


All the above statements are correct.

The cost associated at the beginning of the project is highest.

There are two processes in the initiating process group. These are part of which knowledge area?




Project Cost Management


Project Scope Management


Project Time Management


Project Integration Management

Project Integration Management

Qualitative Risk Analysis

The process of prioritizing risks for further analysis action by assessing and combining their probability of occurrence and impact.

Quantitative Risk Analyses

The process of numerically analyzing the effect of identified risks on overall project objectives.

Which of the following is not an example of formal communication?


Contract


email


Project status report


Status meeting

Email