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50 Cards in this Set
- Front
- Back
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This knowledge area covers the
activities, their characteristics, and how they fit into the project schedule. |
Project Time Management
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Who are the Key Project Stakeholders?
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Project Manager
The individual responsible for managing the project Customer The individual or organization that will use the project's product. Project Team The group that is performing the work of the project Project Sponsor The individual or group within or external to the performing organization that provides the financial resources, in case or in kind for the project. |
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What are the nine knowledge
areas that the project framework is composed of? |
Integration, scope, time, cost, quality, human resources, communications, risk, procurement
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What are the 5 Process Groups that the Project Framework is composed of?
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The five process groups: initiating, planning,
executing, monitoring & controlling and close out. |
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This knowledge area focuses on risk planning,
analysis, monitoring, and control. |
Project Risk Management
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This Process Group involves involves finalizing project accounts, completing final acceptance of the project deliverables, filing the necessary paperwork, and
assigning the project team to new projects. Oh yeah, and celebrating! |
Closing
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These are a temporary endeavor undertaken to create a unique product or service.
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Projects
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These are ongoing activities that are repetitious in nature.
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Operations
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This process launches the project, or phase. The needs of the organization are identified and alternative solutions are
researched. |
Initiating
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In this Process Group the project manager
checks that the deliverables of the phases are in alignment with the project scope, defends the scope from changes, and confirms the expected level of quality of the work being performed. This process also requires the project manager to confirm that the cost and schedule are in sync with what was planned. Finally, the project team will inform the project manager of their progress, who will, in turn, report on the project's progress to the project sponsor, to management, and perhaps even to key stakeholders in the organization. |
Project Control Management
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What is Portfolio Management?
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a collection of projects or programs and other work that are grouped and managed together to facilitate effective management of that work to meet strategic business objectives.
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What is a Phase?
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Each Project should be broken down into Phases. Each Phase is a manageable piece of work with a clear deliverable and time frame. It has been proven over many projects that manageable pieces of work of 4 to 12 weeks work result in less failures and better management of deadlines than a long single project.
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What are the Main Processes in a Project?
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A set of interrelated work activities chacaterized by a set of specific inputs and value added tasks that make up a procedure for a set of specific outputs.
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Where does the power rest in a Weak Matrix?
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Power rests with Functional Manager.
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What does the PMBOK stand for?
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The Project Management Body of Knowledge.
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What is the outcome of a project or project phase?
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A deliverable.
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In this type of organization, the organization is managed by projects. The project manager has total control of project, and personnel are assigned and report to a specific project manager.
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Projectized Organization
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This is the most common form of organization. Here the organization is grouped by areas of specialization within different functional areas (e.g., accounting, marketing and manufacturing). Each employee has one clear superior. In this organization Project Manager has least power and all management is taken care by functional manager like marketing engineer, sales engineer.
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Functinal Organization
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Where does the Power reside in a Strong Matrix?
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The power rests with Project Manager.
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This form of organization is an attempt to maximize the strengths and weaknesses of both the functional and project forms. The team members report to two bosses: the project manager and the functional manager (e.&., VP Engineering, etc.).
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Matrix Organization
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Where does the power reside in a Balanced Matrix type of organization?
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The power is shared between both Functional and Project Manager.
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What does the Project Management Office provide?
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A formal structure that supports project management within an organization and usually takes one of three forms:
1. Providing the policies, methodologies and templates for managing projects within the organization. 2. Providing support and guidance to others in the organization on how to manage projects, assisting with various project management tools. 3. Providing project managers for different projects and being responsible for the results of the projects. |
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In this form of organization, the person leading the project acts primarily as a staff assistant and communications coordinator. They cannot personally make or enforce decisions.
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Project Expeditor
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What makes a product unique?
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The product or service is different in some way from other product or services.
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What is a subprojects?
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A subproject is a subset or component of a project. Subprojects can be subcontracted. Technical or Functional Manager may be in charge of a subproject.
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What are the group of processes required to ensure that the various elements of the project are properly coordinated called?
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Project Integration Management
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This form of organization is the Project leader has some power to make decisions, some authority, however they report to a higher-leve1 manager.
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Project Coordinator
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This document formally authorizes a project. It gives the project manager the authority to apply organizational resources to project activities.
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The Project Charter
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What is the application of knowledge, skills, tools, and techniques to project activities in order to meet project requirements?
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Project Management
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When during the project is there less cost and demand for resources?
In the Beginning, Middle or End? |
Beginning.
Also, there is a higher risk of failure at the beginning of the project. |
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These are a group of individuals or organizations who are impacted by development and completion of the project?
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Stakeholders
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The Project Manager has the most authority in this type of organization.
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Projectized
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What is the WBS?
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The Work Breakdown Structure is a deliverable-oriented decomposition of the work to be done by the project team to achieve the project objectives.
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Which of these is not an example of a project?
Buying clothes from the market on a special sale. Planning for your friends wedding. Building a bridge across the Amazon river. Cleaning the office building every day. |
Cleaning the office building everyday is a routine task and thefore it is not a project.
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What is the Project Management Life Cycle?
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A collection of generally sequential project phases determined by the organization. Project phases are components ot the project Life Cycle.
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Who typically is responsible for signing the project charter?
Project Sponsor Senior Management Project Manager Project stake-holders |
Senior Management is responsible for issuing the charter.
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List the types of organizations in decreasing order of Project Manager's authority?
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Projectized
Strong Matrix Balanced Matrix Weak Matrix Functional |
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What is a Standard?
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A document approved by a recognized body. However, compliance is NOT Mandatory.
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What is a Regulation?
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If it is Regulation then it is law, and compliance IS Mandatory.
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What is the Project Phase?
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A collection of logically related project activities usually attributing to the completion of a major deliverable.
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Who is the individual or organization that will use the project's product?
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The Customer
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Who is the individual responsible for managing the project?
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The Project Manager
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What is a Portfolio?
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a collection of projects or programs and other work that are grouped together to facilitate effective management of that work to meet strategic business objectives. Organizations manage their portfolios based on specific goals.
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What are the Triple Constraints?
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Time/Scope/Cost
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What is the grouping of a number of related project activities into a life cycle component that will produce a deliverable related to the project?
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The Project Phase
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What is an Input?
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any particular item, product, or mechanism that refers to an internal or external device that can be used for the purposes of triggering the progression of a particular process.
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What is an Output?
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The sum total of the deliverables as well as other unique post project outlays are referred to by the project management term output.
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What are Tools?
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The tools used in businesses to complete a task or create a result. So the tool will vary depending upon the product that needs to be produced.
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What is a Technique?
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A procedure or set of procedures set up to accomplish a project goal is known as a technique.
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What is a tangible, verifiable workproduct?
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A deliverable
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