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25 Cards in this Set
- Front
- Back
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You are a project manager for your organization. Management has asked you to help determine which projects should be selected for implementation. In a project selection model, which of the following is the most important factor?
A. Business needs B. The type of constraints C. The budget D. The schedule |
A. Projects are selected based on business needs first.
B is incorrect because project constraints are typically not an issue when a project is selected, but the feasibility of a project to operate within the project constraints may be. C, the project budget, is incorrect, because the project budget is a project constraint. D is incorrect because the project schedule is also a constraint. |
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Beth is the project manager of a software development project. She and her project team are done with a phase and Beth needs to make certain the lessons-learned documentation is complete before moving the project onto the next phase. On any project, the lessons-learned document is created by which of the following?
A. The customers B. The project sponsor C. The project team D. The stakeholders |
C. The project team contributes to the lessons-learned document. The project manager also contributes, or leads, the creation, but this is not a choice in the question.
A is incorrect because the customers do not contribute to the lessons-learned document. B is incorrect because the project sponsor does not contribute to the lessons-learned document. D is incorrect because stakeholders, other than the project manager and the project team, do not contribute. |
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Your project is moving ahead of schedule. Management elects to incorporate additional quality testing into the project to improve the quality and acceptability of the project deliverable. This is an example of which one of the following?
A. Scope creep B. Change control C. Quality assurance D. Integrated change control |
D. Additional quality testing will require additional time and resources for the project. This is an example of integrated change control.
A is incorrect because scope creep includes small, undocumented changes to the project execution. B, change control, is incorrect because change control falls within integrated change control. C is incorrect because QA is an organization-wide program. |
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You are the project manager of a new website design project. There are 45 stakeholders with this project and you are anticipating change requests in the project. Which of the following is not true about change requests?
A. They happen while the project work is being done. B. They always require additional funding. C. They must be documented D. They can be requested by a stakeholder. |
B. Change requests do not always require more money. Approved changes may require more funds, but not always. The change request may be denied, so no additional funds are needed for the project.
A, C, and D are all incorrect choices because these are characteristics of change requests during a project. For more information, see Section 4.6 in the PMBOK. |
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You are the project manager for a pharmaceutical company. You are currently working on a project for a new drug your company is creating. A recent change in a law governing drug testing will change your project scope. Since the project must be completed within two years, what’s the first thing you should do as project manager?
A. Create a documented change request. B. Proceed as planned, since the project will be grandfathered beyond the new change in the law. C. Consult with the project sponsor and the stakeholders. D. Stop all project work until the issue is resolved. |
A. A formal, documented change request is the best course of action for a change request stemming from a law or regulation.
B is incorrect because the law or regulation will likely override any existing project implementation. C is incorrect because the project manager should first document the change through a change request. D is incorrect because all project work shouldn’t stop just because of a change request. |
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During project execution activities, a project sponsor’s role in a functional organization can best be described as doing which one of the following?
A. Acting as a sounding board for the project stakeholders B. Helping the project manager and stakeholders resolve any issues ASAP C. Deflecting change requests for the project manager D. Showing management the project progress and status reports |
B. The project sponsor can help the project manager and the stakeholders resolve issues during project execution.
A is incorrect because the project sponsor is going to have an active rather than passive role in the process of integration management. C is incorrect because the project sponsor will guide changes through the change control system. D is not a valid choice because the project sponsor is part of management and will do more than report the status to other management roles. |
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You are the project manager for the HALO Project. You and your project team are preparing the project plan. Of the following, which one is a project plan development constraint you and your team must consider?
A. The budget as assigned by management B. Project plans from similar projects C. Project plans from similar projects that have failed D. Interviews with subject matter experts (SMEs) who have experience with the project work in your project plan |
A. If management has assigned the project the constraint of a fixed budget, the project manager and the project team must determine how the project can operate within that constraint.
B describes historical information, not a project constraint. C also is historical information and not a project constraint, so it, too, is incorrect. D is a valuable tool to use as input into the project plan development, but it is not a constraint. |
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You are the project manager of HYH Project for your company, and you’re working with the project team and several key stakeholders to develop the project management plan. Which of the following is the primary purpose of the project management plan?
A. To define the work to be completed to reach the project end date B. To define the work needed in each phase of the project life cycle C. To prevent any changes to the scope D. To define how the project is executed, monitored, controlled, and then closed |
D. Of all the choices presented, D is the best choice. Project management plans communicate to the project team, the project sponsor, and stakeholders how the entire project will operate.
A and B are incorrect because they do not define the primary purpose of the project plan. C is also incorrect because the project plan is intended not to prevent changes, but to communicate the project management life cycle. |
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Of the following, which is an input to project plan development?
A. The project scope statement B. Project planning methodology C. EVM D. Business needs |
A. Of the choices, the project scope statement is the only input to the project plan development.
B is incorrect because it describes a tool and technique used to develop the project plan. C is also a tool and technique to develop the project plan and does not serve as input to the plan. D is incorrect because it is an input to the planning processes. |
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You are examining the project management plan and its components with the project team. The team doesn’t understand why so much information is needed for the project. What is the difference between a project baseline and a project plan?
A. Project plans change as needed, while baselines change only at milestones. B. Project plans and baselines do not change—they are amended. C. Project plans change as needed, while baselines are snapshots of the project plan. D. Baselines are control tools, while project plans are execution tools. |
D. A project baseline serves as a control tool. Project plan execution and work results are measured against the project baselines.
A is incorrect, given that baselines are changed with the project plan. B is incorrect because project plans and baselines do change. C is incorrect because baselines are more than snapshots of the project plans—they are expectations of how the work should be performed. |
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Which one of the following is not beneficial to the project manager during the project plan development process?
A. Gantt charts B. PMIS C. The project management methodology D. Stakeholder knowledge |
A. Gantt charts are excellent tools to measure and predict the project progress, but they are not needed during the project plan development process.
B, C, and D are needed and expected during the development of the project plan. |
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Yoli is the project manager for her company and she’s reviewing the project budget with management. Management is concerned about the capital expenses in the project and they’d like more information about when Yoli will actually spend the project budget. Which one of the following represents the vast majority of a project’s budget?
A. Project planning B. Project plan execution C. Labor D. Cost of goods and services |
B. The project plan execution represents the majority of the project budget.
A, project planning, does not reflect the majority of the project budget, although it may contain the most project processes. C, labor, does not reflect the biggest project expense in all projects. D, cost of goods and services, is incorrect because the procurement of the goods and services will fall within the project plan execution. In addition, not every project will procure goods and services. |
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The project plan provides a baseline for several things. Which one of the following does the project plan not provide a baseline for?
A. Scope B. Cost C. Schedule D. Control |
D. Control is not a baseline.
A, B, and C describe the project baselines contained within the project plan. Incidentally, scope, cost, and schedule are also the attributes of the Triple Constraints of Project Management. |
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Natasha is the project manager for her organization. She is meeting with her project stakeholders to review the project plan and the different elements she’ll use as part of project execution. Which of the following can best help Natasha during project execution?
A. Stakeholder analysis B. Change control boards C. PMIS D. Scope verification |
C. A PMIS can assist the project manager the most during project execution. It does not replace the role of the project manager, however.
A is incorrect because stakeholder analysis should have been completed during the project planning processes. B also is incorrect because CCBs can assist the project manager, but not as much as the control and assistance offered through a PMIS. D is incorrect because scope verification is proof of the project work and does not assist the project manager. |
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You are the project manager for your organization. When it comes to integrated change control, you must ensure that which one of the following is present?
A. Supporting detail for the change exists B. Approval of the change from the project team C. Approval of the change from an SME D. Risk assessment for each proposed change |
A. Integrated change control requires detail for implementing the change. Without evidence of the need for the change, there is no reason to implement it.
B is incorrect because the project team’s approval is not necessary for changes. C is incorrect because a subject matter expert isn’t always needed to determine the need for change. D is also incorrect because although risk assessment is needed for changes, some changes may be discarded based on reasons other than risk. |
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Jeff is the project manager of the Bridge Construction Project for his company. This project requires strict change control because of government regulations, the cost of the project deliverables, and the approved scope. The project plan provides what with regard to project changes?
A. A methodology to approve or decline CCB changes B. A guide to all future project decisions C. A vision of the project deliverables D. A fluid document that may be updated as needed based on the CCB |
B. The project plan serves as a guide to all future project decisions.
A is incorrect because the project plan details more than how changes may be approved or denied. Recall that the change control board (CCB) approves and declines changes. C is also incorrect because the project plan describes how to obtain the project vision, not just what the project vision may be. D does describe the project plan but not as fully as choice B. In addition, the project plan can be updated without changing the project scope. |
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You are the project manager for the DGF Project. This project is to design and implement a new application that will connect to a database server. Management of your company has requested that you create a method to document technical direction on the project and to document any changes or enhancements to the technical attributes of the project deliverable. Which one of the following would satisfy management’s request?
A. Configuration management B. Integrated change control C. Scope control D. The change management plan |
A. Configuration management is the documentation of the project product, its attributes, and its changes to the product.
B is incorrect because integrated change control describes how to incorporate all of the project changes across the knowledge areas. C is incorrect because scope control describes how to manage changes, or potential changes, to the project scope. D is also incorrect because the change management plan does not describe the project product, its features, or changes to the product. |
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Baseline variances, a documented plan to management variances, and a proven methodology to offer corrective actions to the project plan are all part of which process?
A. Change management B. The change control system C. The scope change control D. Integrated change control |
D. Integrated change control is a system to document changes, their impact, the response to those changes, and performance deficits.
A is incorrect because change management does not respond to performance deficits as integrated change control does. B is incorrect because the change control system is a documented procedure to manage change requests. C is incorrect because scope change control is the process of managing changes that affect the work only in the project scope. |
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One of the requirements of project management in your organization is to describe your project management approach and methodology in the project plan. You can best accomplish this requirement through which one of the following actions?
A. Establishing a project office B. Establishing a program office C. Compiling the management plans from each of the knowledge areas D. Creating a PMIS and documenting its inputs, tools and techniques, and outputs |
C. The management approach is best described as a compilation of the individual plans in the project plan.
A is incorrect because a project office is not needed to describe the management approach. B is incorrect for the same reason. D may be a good practice for project control, but it does not describe management approach and methodologies. |
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You have just informed your project team that each team member will be contributing to the lessons-learned documentation. Your team does not understand this approach and wants to know what the documentation will be used for. Which one of the following best describes the purpose of the lessons-learned documentation?
A. Offers proof of concept for management B. Offers historical information for future projects C. Offers evidence of project progression as reported by the project team D. Offers input to team member evaluations at the project conclusion |
B. The lessons-learned document offers historical information for future projects.
A is incorrect because proof of concept likely comes early in the project’s planning processes. C is also incorrect because lessons learned may offer evidence of project progression, but it is not the purpose of the lessons-learned document. D is also incorrect, given that lessons learned offers historical information for future projects. |
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Which one of the following is a formal document to manage and control project execution?
A. WBS B. The project management plan C. The organizational management plan D. The work authorization system |
B. The project management plan is the formal document used to manage and control project execution.
A is incorrect—the WBS is an input to the project plan. C is incorrect because the organizational management plan is part of the project plan. D is incorrect because the work authorization system allows work to be approved and for new work to begin. |
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Configuration management is a process for applying technical and administrative direction and surveillance of the project implementation. Which activity is not included in configuration management?
A. Controlling changes to the project deliverables B. Scope verification C. Automatic change request approvals D. Identification of the functional and physical attributes of the project deliverables |
C. Hopefully, automatic change request approvals are not included in any project. They are not a part of configuration management.
A, B, and D all describe attributes of configuration management. |
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You are preparing to enter into the project work with your project. As part of your preparation, you’ll rely on your project management plan and several tools and techniques. Which of the following contains parts of the project plan execution?
A. PMIS, WBS, and EVM B. General management skills, status review meetings, and EVM C. Project management methodology and the PMIS D. General management skills, EVM, status review meetings, and interpersonal skills |
C. The project management methodology and the PMIS are the tools and techniques used for project execution.
A is incorrect because EVM and the WBS are not part of the tools used in the project plan execution. B is incorrect because it includes EVM. D is incorrect because it also includes EVM. |
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You are the project manager of the GHQ Project for your company. Management has required that you utilize earned value management as part of your project and their enterprise environmental factors. EVM is used during the _______________.
A. Controlling processes B. Executing processes C. Closing processes D. Entire project |
D. EVM, earned value management, is used throughout the project processes. It is a planning and control tool used to measure performance.
A, B, and C are correct in that EVM is used during these processes, but none of these answers is as good a choice as D. |
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You are the project manager for your organization. Management would like you to use a tool that can help you plan, schedule, monitor, and report your findings on your project. Which of the following is the correct tool to use?
A. PMIS B. EVM C. Status review meetings D. Project team knowledge and skill set |
A. PMIS is the best answer because it helps the project manager plan, schedule, monitor, and report findings.
B is incorrect because EVM does not help the project manager schedule. C is incorrect because status review meetings do not help the project manager schedule. D is incorrect because the project team’s knowledge and skills do not necessarily help the project manager plan, schedule, monitor, and report findings. |
