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61 Cards in this Set
- Front
- Back
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What are the processes in integration management?
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Develop project charter, proj mgmt. plan
Direct & manage project work Monitor & control project work Perform integrated change control Close project or phase |
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What are inputs to develop the project charter?
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1. Project statement of work
2. Business Case 3. Agreements 4. EEF 5. OPA |
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What are tools & techniques to develop a project charter?
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1. Expert judgment
2. Facilitation techniques |
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What is the out of the develop project charter process?
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Project charter
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Who should author the project charter?
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sponsoring entity
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What does the charter give the PM?
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authority to plan and execute the project
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Project are initiated by an entity ________________ such as __________________.
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external entity
sponsor, program, or PMO staff, or portfolio governing body |
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What items does the project statement of work reference?
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business need
product scope description - characteristics of the product, service, or result strategic plan - alignment to strategic plan |
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What is the purpose of the business case in the chartering process?
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to determine whether or not the project is worth the required investment.
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What does the agreement in the charter input compromise of?
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define initial intentions of the project
contracts, MOUs, SLA, letter of agreements, letters of intents, verbal agreements |
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What EEF's can provide input to the project chartering process?
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Governmental standards
Org culture and structure Marketplace conditions |
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What OPAs can provide input to the chartering process?
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Stand processes, policies, process definitions
Templates Historical info - lessons learned, etc. |
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What are some facilitation techniques that can be used to develop the project charter?
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brainstorming
conflict resolution problem solving meeting management |
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What sections are in a project charter?
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Project purpose
Measurable project objectives and related success criteria High-level requirements Assumptions and constraints High-level project desc and boundaries High-level risks Summary milestone schedule Summary budget Stakeholder list Project approval requirements Assigned PM, resp and authority level Name & authority of sponsor |
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What are inputs into the project management plan?
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1. Project charter
2. Outputs from other processes 3. EEF 4. OPA |
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What tools/techniques are used in development of the project management plan?
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1. expert judgment
2. facilitation techniques |
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What are "outputs from other processes" going into the development of the project management plan?
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Communications management plan
Cost management plan HR plan Procurement plan Process improvement plan Stakeholder management plan Cost baseline Schedule baseline Scope baseline Quality management plan |
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What does the project management plan define?
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How the project is executed, monitored & controlled, and closed.
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Does a project management plan change? How?
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Yes, as a plan is progressively elaborated by updates. Changes are taken through the Integrated Change Control process.
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What is the minimum requirement for a project charter?
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Define the boundaries of the project
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What EEFs influence the project management plan development?
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Governmental or industry standards
PMBOK for vertical market/focus area PMIS |
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What OPA's can influence the project management plan development?
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Standardized guidelines
Project management plan template Change control procedures Project files from previous projects Historical info/lessons learned Config mgmt |
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What is expert judgment used for in developing the project management plan?
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Tailor the process to meet the project needs
Develop tech and management details Determine resources/skill levels needed Define level of config mgmt. to apply Determine which docs will be subject to change control Prioritize the work on the project |
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Which doc integrates and consolidates all plans and baselines from the planning processes?
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project management plan
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Which project baselines are included in the project management plan?
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Scope baseline, Schedule baseline, Cost baseline
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Which subsidiary plans are included in the project management plan?
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Plans - Scope management, Requirements management, Schedule management, cost management, quality management, process improvement, HR management, Comm management, Risk mgmt. plan, Procurement mgmt, Procurement mgmt, Stakeholder mgmt
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Other than subsidiary plans what else is included in the project management plan?
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Life cycle selected
Processes that will be applied Details of tailoring decisions Description of how work will be executed Change management plan Config mgmt Description of how integrity of baselines will be maintained |
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Which process group tracks, reviews, and reports the progress to meet the performance objectives defined in the project management plan. pp. 86
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Monitor & Control Project Work
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What are inputs to the Monitor & Control Project Work?
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1. Project management plan
2. Schedule forecasts 3. Cost forecasts 4. Validated changes 5. Work performance information 6. EEF 7. OPA |
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What are tools & techniques in the monitor & control project work?
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1. Expert judgment
2. Analytical techniques 3. Project management information system 4. Meetings |
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What are outputs of the monitor & control project work?
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1. Change requests
2. Work perf reports 3. Project management plan updates 4. Project docs updated |
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Which process group is performed throughout the project?
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Monitoring & Control Project Work
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What is the benefit of continuous monitoring?
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provides insight into the health of the project and identifies areas of special attention.
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Which area compares actual project performance against proj management plan?
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Monitor & Control Project Work
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What is ETC?
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Estimate to complete
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What is CV, CPI, and EAC? pp. 89
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CV = Cost variance
CPI = Cost performance index EAC = Estimate at completion |
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What analytical techniques are used to forecast potential outcomes based on possible variations of project or environmental variables and other variables?
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regression analysis
grouping methods causal analysis root cause analysis forecasting methods failure mode and effect analysis (FMEA) fault tree analysis (FTA) reserve analysis trend analysis earned value management variance analysis |
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What is FMEA and FTA?
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Failure mode and effect analysis, Fault tree analysis
* analysis tools for monitoring & control |
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Which process group reduces project risk which arises from changes made without consideration?
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Perform Integrated Change Control
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What are the inputs to Perform Integrated Change Control?
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1. Project management plan
2. Work performance reports 3. Change requests 4. EEF 5. OPAs |
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What are tools & techniques for Perform Integrated Change Control?
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1. Expert judgment
2. Meetings 3. Change control tools |
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What are outputs from the Perform Integrated Change Control?
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1. Approved change requests
2. Change log 3. Project management plan updates 4. Project docs updates |
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Who is ultimately responsible to perform integrated change control?
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the project manager
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Who can request changes? How can these changes be requested?
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any stakeholder involved with the project. verbally or written but should always be in written eventually.
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Who is responsible for approving or rejecting the change request?
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responsible individual -> sponsor or PM
CCB |
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What is the diff between configuration control and change control?
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configuration control is focused on specification of both the deliverables and the processes. Change control is focused on identifying, documenting, and approving or rejecting changes to the project docs, deliverables, or baselines.
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Where are configuration management activities done?
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Within "Perform Integrated Change Control"
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What are the configuration management activities within Perform Integrated Change Control?
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1. Configuration identification
2. Configuration status accounting 3. Configuration verification and audit |
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What is configuration identification?
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Identification an selection of a configuration item to provide the basis for which the product configuration is defined and verified, products and documents are labeled, changes are managed, and accountability is maintained.
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What is configuration status accounting?
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Information is recorded and reported as to when appropriate data about the configuration item should be provided. This information includes a listing of approved config identification, status of proposed changes, and the impl status of approved changes.
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What is configuration verification and audit?
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Ensures the composition of a project's configuration items is correct and that changes are registered, assess, and correctly implemented. Ensures that functional requirements defined in the config docs have been met.
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Where can expert judgment and expertise come from for the Change Control Board (CCB)?
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Consultants
Stakeholders Professional/technical associations Industry groups SMEs PMO |
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What is the responsibility of the CCB?
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Meet and review the change requests to approve/reject or disposition
review configuration management activities |
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Where is the CCB roles & responsibility and members and processes defined?
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Change management plan
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What are inputs to the Close Project or Phase?
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1. Project management plan
2. Accepted deliverables 3. OPAs |
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What are tools & techniques within the close project or phase?
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1. Expert judgment
2. Analytical techniques 3. Meetings |
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What are outputs from the close project or phase?
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1. Final product, service, or result transition
2. OPA updates |
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What does the PM do when closing the project or phase?
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1. Review all prior info from prev closures
2. Ensures project work is completed 3. Ensures project has met all objectives 4. Review scope baseline in proj mgmt. plan to ensure completion 5. If terminated early establishes procedures to investigate and document the reasons |
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Where do actions and activities occur which are needed to transfer the project's products, services, or results to the next phase, or production, and/or operations?
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Close Project or Phase
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What are analytical techniques used in close project or phase?
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1. Regression analysis
2. Trend analysis |
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What OPAs are updated after project close?
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1. Project files
2. Project or phase closure docs 3. Historical information/lessons learned KB |
