Pmbok 4Th Ed: Monitoring & Controlling Process Group

Front 1

Monitor & Control Project Work: Description

Back 1

The process of tracking, reviewing and regulating the progress to meet the performance objectives defined in the project management plan

Front 2

Monitor & Control Project Work: Inputs

Back 2

1. PMP
2. Performance reports
3. EEF
4. OPA

Front 3

Monitor & Control Project Work: T&T

Back 3

1. Expert judgement

Front 4

Monitor & Control Project Work: Outputs

Back 4

1. Change requests
2. PMP updates
3. Project document updates

Front 5

Perform Integrated Change Control: Description

Back 5

The process of reviewing all change requests, approving changes and managing changes to the deliverables, OPA, project documents and the PMP

Front 6

Perform Integrated Change Control: Inputs

Back 6

1. PMP
2. Work performance information
3. Change requests
4. EEF
5. OPA

Front 7

Perform Integrated Change Control: T&T

Back 7

1. Expert judgement
2. Change control meetings

Front 8

Perform Integrated Change Control: Outputs

Back 8

1. Change request status updates
2. PMP updates
3. Project document updates

Front 9

Configuration Activities (3)

Back 9

1. Configuration Identification
2. Configuration status accounting
3. Configuration verification and audit

Front 10

Verify Scope: Description

Back 10

The process of formalizing acceptance of the completed project deliverabels

Front 11

Verify Scope: Inputs

Back 11

1. PMP
2. Requirements documentation
3. Requirements traceability matrix
4. Validated deliverables

Front 12

Verify Scope: T&T

Back 12

1. Inspection

Front 13

Verify Scope: Outputs

Back 13

1. Accepted deliverables
2. Change requests
3. Project document updates

Front 14

Components of the scope baseline (3)

Back 14

1. Scope statement
2. WBS
3. WBS dictionary

Front 15

Requirements Traceability Matrix

Back 15

A table that links requirements to their origin and traces them throughout the project life cycle

Front 16

Control Scope: Description

Back 16

The process of monitoring the status of the project and product scope and managing changes to the scope baseline

Front 17

Control Scope: Inputs

Back 17

1. PMP
2. Work performance information
3. Requirements documentation
4. Requirements traceability matrix
5. OPA

Front 18

Control Scope: T&T

Back 18

1. Variance analysis

Front 19

Control Scope: Outputs

Back 19

1. Work performance measurements
2. OPA updates
3. Change requests
4. PMP updates
5. Project document updates

Front 20

PMP uses these to control scope (5)

Back 20

1. Scope baseline
2. Scope mgt plan
3. Change mgt plan
4. Configuration mgt plan
5. Requirements mgt plan

Front 21

2 PMP Updates (Output to Control Scope)

Back 21

1. Scope baseline - if approved change requests affect scope, then scope statement, WBS and WBS dictionary have revised and reissued.
2. Other baseline updates - if approved change affect scope, then cost baseline and schedule baseline are revised and reissued.

Front 22

Control Schedule: Description

Back 22

The process of monitoring the status of the project to update project progress and manage changes to the schedule baseline

Front 23

Control Schedule: Inputs

Back 23

1. PMP
2. Project schedule
3. Work Performance Information
4. OPA

Front 24

Control Schedule: T&T

Back 24

1. Performance Reviews
2. Variance Analysis
3. Project Mgt Software
4. Resource Leveling
5. What-if scenario analysis
6. Adjusting Leads and Lags
7. Schedule compression
8. Scheduling Tool

Front 25

Control Schedule: Outputs

Back 25

1. Work Performance Measurements
2. OPA
3. Change requests
4. PMP updates
5. Project document updates

Front 26

Control Costs: Description

Back 26

The process of monitoring the status of the project to update the project budget and managing changes to the cost baseline

Front 27

Control Costs: Inputs

Back 27

1. PMP
2. Project funding requirements
3. Work Performance Information
4. OPA

Front 28

Control Costs: T&T

Back 28

1. Earned Value Mgt
2. Forecasting
3. To-complete performance index
4. Performance reviews
5. Variance analysis
6. Project mgt software

Front 29

Control Costs: Outputs

Back 29

1. Work performance measurements
2. Budget forecasts
3. OPA updates
4. Change requests
5. PMP updates
6. Project document updates

Front 30

Two Inputs the to PMP used to control cost

Back 30

1. Cost performance Baseline
2. Cost Mgt Plan

Hint 30

1. Cost performance baseline is compared with actual results to determine if a change, corrective action or preventive action is necessary
2. Cost Mgt Plan describes how the project costs will be managed and controlled

Front 31

Work Performance Information

Back 31

Information about project progress, such as which deliverables have started, their progress and which deliverables have finished. Also includes costs that have been authorized and incurred, and estimates for completing project work

Front 32

Earned Value Management

Back 32

Method of performance measurement which integrates scope, cost and schedule measures to help the project mgt team assess and measure project performance and progress

Front 33

Planned Value

Back 33

The authorized budget assigned to the work to be accomplished for an activity or work breakdown structure component.

Front 34

Earned Value

Back 34

The value of work performed expressed in terms of the approved budget assigned to that work for an activity or WBS component

Front 35

Actual Cost (AC)

Back 35

The total cost actually incurred and recorded in accomplishing work performed for an activity or WBS component.

Front 36

Schedule Variance (SV)

Back 36

A measure of schedule performance on a project.

Equation:

Hint 36

SV = EV - PV

Front 37

Cost Variance (CV)

Back 37

A measure of cost performance on a project.

Equation:

Hint 37

CV = EV -AC

Front 38

Schedule Performance Index (SPI)

Back 38

A measure of progress achieved compared to progress planned on a project.

Equation:

Hint 38

SPI = EV/PV

Front 39

Cost Performance Index (CPI)

Back 39

A measure of of the value of work completed compared to the actual costs or progress made on the project.

Equation:

Hint 39

CPI = EV/AC

Front 40

Manual Estimate at Completion (EC)

Back 40

The project managers bottom-up EAC which is used to compare with the other EAC methods.

Equation:

Hint 40

EAC = AC + bottom-up ETC

Front 41

EAC Forecast for ETC work performed at the budgeted rate

Back 41

EAC method which accepts the actual project performance to date and predicts that all future ETC work will be accomplished at the budgeted rate.

Equation:

Hint 41

EAC = AC + BAC - EV

Front 42

EAC Forecast for ETC work performed at the present CPI

Back 42

EAC method which assumes what the project has exerienced to date can be expected to continue in the future (same CPI)

Hint 42

EAC = BAC/cumulative CPI

Front 43

EAC Forecast for ETC work considering both SPI and CPI factors

Back 43

EAC method in which the ETC will be performed at an efficiency rate that considers both the cost and schedule performance indices. Most useful when the project schedule is a factor impacting the ETC effort.

Equation:

Hint 43

EAC = AC + [(BAC-EV)] / (cumulative CPI x cumulative SPI)]

Front 44

To-Complete Performance Index (TCPI)

Back 44

The calculated projection of cost performance that must be achieved on the remaining work to meet a specified mgt goal, such as the BAC or EAC.

Equation:

Hint 44

Based on BAC: TCPI = (BAC-EV) / (BAC - AC)

Based on EAC: TCPI = (BAC-EV) / (EAC - AC)

Front 45

Variance Analysis

Back 45

Used in EVM, compares actual project performance to planned or expected performance

Front 46

Trend Analysis

Back 46

Examines project performance over time to determine if performance is improving or deteriorating.

Front 47

Earned Value Performance

Back 47

EVM compares the baseline plan to actual schedule and cost performance

Front 48

Perform Quality Control: Description

Back 48

The process of monitoring and recording results of executing the quality activities to assess performance and recommend necessary changes

Front 49

Perform Quality Control: Inputs

Back 49

1. PMP
2. Quality Metrics
3. Quality checklists
4. Work performance measurements
5. Approved change requests
6. Deliverables
7. OPA

Front 50

Perform Quality Control: T&T

Back 50

1. Cause and Effect diagrams
2. Control charts
3. Flowcharting
4. Histogram
5. Pareto chart
6. Run chart
7. Scatter diagram
8. Statistical sampling
9. Inspection
10. Approved change requests review

Front 51

Perform Quality Control: Outputs

Back 51

1. Quality control measurements
2. Validated changes
3. Validated deliverables
4. OPA updates
5. Change requests
6. PMP updates
7. Project document updates

Front 52

Cause and Effect Diagrams

Back 52

Illustrate how various factors might be linked to potential problems or effect.

AKA:

Hint 52

Ishikawa or Fishbone

Front 53

Control Charts

Back 53

The appropriate data is collected and analyzed to indicate the quality status of project processes and products. How a process behaves over time.

Front 54

Flowcharting

Back 54

Used during perform quality control to determine a failing process step(s) and identify potential process improvement opportunities

Front 55

Histogram

Back 55

A vertical bar chart showing how often a particular variable state occurred. Helps illustrate the most common cause of problems in a process.

Front 56

Pareto Chart

Back 56

A specific type of histogram, ordered by frequency of occurrence, which show how many defects were generated by type or category of identified cause

Front 57

Run Chart

Back 57

Similar to a control chart, it shows the history and pattern of variation. A line graph with plotted data points. Trend Analysis.

Used to monitor (2):

Hint 57

1. Technical Performance
2. Cost and schedule performance

Front 58

Scatter Diagram

Back 58

Shows the relationship between two variables. Dependant variables vs independent variables.

Front 59

Report Performance: Description

Back 59

The process of collecting and distributing performance information, including status reports, progress measurements and forecasts

Front 60

Report Performance: Inputs

Back 60

1. PMP
2. Work performance information
3. Work performance measurements
4. Budget forecasts
5. OPA

Front 61

Report Performance: T&T

Back 61

1. Variance Analysis
2. Forecasting methods
3. Communication methods
4. Reporting systems

Front 62

Report Performance: Outputs

Back 62

1. Performance reports
2. OPA updates
3. Change requests

Front 63

Time Series Methods

Back 63

Forecasting methods which use historical data as the basis for estimating future outcomes.

Examples:

Hint 63

Earned Value
Moving Average
Extrapolation
Linear prediction
Trend estimation
Growth Curve

Front 64

Causal/Econometric Methods

Back 64

Forecasting methods that use the assumption that it is possible to identify the underlying factors that might influence the variable that is being forecasted. For instance, rain..unbrellas.

Examples:

Hint 64

Regression analysis
Autoregressive moving Average (ARMA)
Econometrics

Front 65

Judgmental Methods

Back 65

Forecasting methods which incorporate intuitive judgements, opinions and probability estimates.

Examples:

Hint 65

Delphi Method
Scenario Building
Technology Forecasting
Forecast by Analogy

Front 66

Monitor & Control Risks: Description

Back 66

The process of implementing risk response plans, tracking identified risks, monitoring residual risks, identifying new risks and evaluating risk process effectiveness throughout the project

Front 67

Monitor & Control Risks: Inputs

Back 67

1. Risk Register
2. PMP
3. Work performance information
4. Performance Reports

Front 68

Monitor & Control Risks: T&T

Back 68

1. Risk assessment
2. Risk audits
3. Variance and trend analysis
4. Technical performance measurement
5. Reserve analysis
6. Status meetings

Front 69

Monitor & Control Risks: Outputs

Back 69

1. Risk register updates
2. OPA updates
3. Change requests
4. PMP updates
5. Project document updates

Front 70

Administer Procurements: Description

Back 70

The process of managing procurement realtionships, monitoring contract performance and making changes and corrections as needed

Front 71

Administer Procurements: Inputs

Back 71

1. Procurement Documents
2. PMP
3. Contract
4. Performance Reports
5. Approved change requests
6. Work performance information

Front 72

Administer Procurements: T&T

Back 72

1. Contract change control system
2. Procurement performance reviews
3. Inspections and audits
4. Performance reporting
5. Payment systems
6. Claims administration
7. Records management system

Front 73

Administer Procurements: Outputs

Back 73

1. Procurement documentation
2. OPA updates
3. Change requests
4. PMP updates

Front 74

Contract Control System

Back 74

Defines the process by which the procurement can be modified