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111 Cards in this Set
- Front
- Back
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What are the three primary organizations that influence the defense acquisition community? |
1. The Executive Branch 2. Congress 3. Industry |
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USD (AT&L) |
- Establishes DoD acquisition policy and procedures - Chairs the Defense Acquisition Board (DAB) - Senior decision authority for program milestone decisions for Major Defense acquisition Programs (MDAPS) |
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USD (Comptroller) |
Responsible for the budgeting phase of Planning, Programming, Budgeting, and Execution process |
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USD (Policy) |
Responsible for formulating strategic planning guidance during the planning phase of PPBE |
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Director, Cost Assessment & Program Evaluation |
Provides review, analysis, and evaluation of programs for executing approved strategies and policies; ensuring that information on programs is presented accurately and completely; and assessing the effect of DoD spending on the United States economy |
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Director, Operational Test & Evaluation (DOT&E) |
- Provides independent assessment of operational effectiveness and suitability of new weapon systems - Send Operational Test & Evaluation reports directly to the SECDEF and Congress |
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3 ACAT categories |
ACAT I, II, and III |
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Two ACAT I weapon system categories |
ACAT ID and ACAT IC |
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Regulation that specifies criteria for ACAT level |
DoDI 5000.02 |
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ACAT level enables the identification of? |
a. Type of system b. Level of management review/decision authority c. Applicable program reporting requirements |
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Who makes the final ACAT determination and where? |
Milestone Decision Authority (MDA) and Milestone B |
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The sponsor of the Initial Capabilities Document (ICD) recommends ACAT designation to who? |
Milestone Decision Authority (MDA) |
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3 key processes that makeup the DoD Decision Support System? |
1. Joint Capabilities Integration & development System (JCIDS) - Capabilities driven 2. Defense Acquisition "Management" System (DAS)- Event driven 3. Planning, Programming, Budgeting, and Execution (PPBE) - Calendar driven |
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Primary objective of the JCIDS process |
To ensure the capabilities required by the joint warfighter to successfully execute the missions assigned to them are identified with operational performance criteria |
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ID the mission and roles of the Joint Requirements Oversight Council (JROC) |
Reviews ACAT I/A prior to Materiel Development Decision; assesses ACAT ID/IAM programs at Milestones A, B, C & Full Rate Production Decision Review - Validates and approves "JROC interest" capability documents -Evaluates cost, schedule, and performance criteria |
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Key strategic documents that provide the strategic policy guidance to the JCIDS process |
- National Security Strategy - National Defense - National Military Strategy - Joint Operational Concepts |
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DOTMLPF-P stands for? |
D - Doctrine O - Organization T - Training M - Materiel L - Leadership and education P - Personnel F - Facilities P - Policy |
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3 Steps of the JCIDS process |
1. Capabilities Based Assessment (CBA) 2. Documentation of Capability Needs 3. Review, Validation, and Approval |
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Purpose of the Joint DOTLPF-P Change Recommendation? |
Represent more refined requirements tailored toward a particular non-materiel approach for a capability solution |
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Analysis of Alternatives |
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JCIDS requirement lanes |
Deliberate - Takes 2-6+ years Emergent - Takes 0-5 years (potential conflicts lane) Urgent - 0-2 years (conflict only) |
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Low Rate of Initial Production |
Provides minimum quantities required to support operational testing and other design validation activities -Established an initial production base for total system (Produce up to 10% of total buy) |
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Define acquisition program |
A directed, funded effort that provides a new, improved, or continuing.... materiel, weapon, information system or service capability in response to an approved need |
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2 reasons to develop a new acquisition program |
1. Take advantage of new technology 2. React to an actual or potential threat |
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3 Science and Technology (S&T) activities? |
1. Advanced Technology Demonstration 2. Joint Concept Technology Demonstration 3. Joint Warfighting Experiments |
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Who conducts research for DoD |
1. Universities 2. DoD and Federal Labs 3. Industry and Nonprofit Organizations |
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Materiel Solution and Analysis (MSA) |
To assess potential materiel solutions |
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Technology Maturation Risk and Reduction Phase |
Determine appropriate technologies to be integrated into a system - Competitive prototyping - Reduce technology, engineering, integration, and life-cycle cost risk |
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Engineering and Manufacturing Development (EMD) |
Purpose is to develop, build, and test a product to verify that all operational and derived requirements have been met and to support production and deployment decisions |
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Production and Deployment (P&D) |
Purpose is to produce and deliver requirements-compliant products to receiving military organizations |
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Operation and Support (O&S) |
- Most expensive of the life cycle phases The purpose is to execute product support strategy, satisfy materiel readiness and operational support performance requirements, and sustain the system over its life cycle |
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Most expensive of the research and developmental phases? |
Engineering and Manufacturing |
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2 approaches for Acquisition Strategy |
- Single Step - Evolutionary |
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Who prepares an Acquisition Strategy? |
Prepared by an Acquisition Strategy IPT, with representatives from all functional areas, as well as end users and key stakeholders (to include dusty) |
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When is the Acquisition Strategy due? |
Before Milestone A and updated before each milestone review |
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Concept of international cooperation |
the acquisition strategy should address the potential for international cooperative research, development, production, logistics support, or sale |
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What is the preferred acquisition strategy of mature technology? |
Evolutionary acquisition |
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Evolutionary Acquisition |
The ultimate capability delivered to the user is divided into two or more increments, with increasing levels of capability. Increment 1 of an evolutionary acquisition strategy provides the initial deployment capability |
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Technology must have been demonstrated what level TRL? |
TRL level 6 |
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What documents guide the MSA phase? |
Validated ICD and AoA Study Plan |
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Major activities that occur during the EMD phases? |
- Complete HW and SW design - Systematically retire any open risks - Prepare for production and deployment - Establish initial product baseline - Build/test prototypes or first articles to verify compliance with requirements |
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Full Rate Production/Deployment work effort? |
Production & deployment completion leading to Full Operational Capability (FOC)
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Acquisition Strategy |
A business and management approach designed to achieve program objectives within the resources constraints imposed |
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AoA concepts |
A study of the operational effectiveness and life-cycle cost of a program's alternatives |
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3 Science and Technology (S&T) categories: |
1. Basic Research 2. Applied Research 3. Advanced Technology Development |
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3 types of advanced technology programs/efforts? |
- Advanced technology Demonstrations - Joint Capability Technology Demonstrations (JCTD) - Joint Warfighting Experiments |
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What is the role and purpose of a JCTD? |
Fill the gap between Science and Technology and acquisition for the combatant commands |
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Define IPPD |
A management approach that integrates all activities from product concept through production/deployment and support |
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3 types of IPTs |
1. Overaching IPTs 2. Working-level IPTs 3. Program-level IPTs |
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OverarchingIPTs (OIPTs)
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Focus on strategic guidance, program assessment,and issue resolution |
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Working-levelIPTs (WIPTs)
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Identifyand resolve program issues, determine program status, and seek opportunitiesfor acquisition reform
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Program-levelIPTs (PIPTs)
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Focuson program execution and may include representatives from both government andindustry after contract award
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What are effective IPTs based on?
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Diligent member selection and the strength of the IPT is directly related to themembers’ overall backgrounds |
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Eightsteps for assembling effective IPTs include:
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Identify the Need for an IPT Organize/Staff theTeam Form the Team Establish Team Direction Develop a Plan of Action Execute Control Close-out. |
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4 types of IPT decision making techniques
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1. Unanimous
2. Unilateral 3. Majority 4. Consensus |
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The stages of team development
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2. Storming 3. Norming 4. Performing 5. Adjourning |
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Forming
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The first phase of development; it begins whenthe team first comes together |
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Storming
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Thisstage can be difficult for team members, but the process is necessary for theteam to successfully attain the benefits of teamwork
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Norming
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Is a conscious or unconscious habit that the team develops about the way itconducts business
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Performing
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The team capitalizes on their diversity oftalent, experience, knowledge and backgrounds to create more alternatives toresolve issues |
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Adjourning(or Transformation)
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Mostteams are established for a finite time, and once they have achieved theirpurpose, they are disbanded
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Define metric
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A composite of meaningful, quantifiable product orprocess attributes that communicates important information about the product orprocess |
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3 categories of metrics
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Progress metrics measure the status ofthe team’s progress toward achieving its goals (cost and schedule variances,earned value, risk monitoring, etc.) Product metrics assess how well theproduct/component is maturing and are tied to product‘s performance parameters(operational availability, mean time between failure, weight, speed, payload,range, unit cost, etc.) Process metrics are used to assess thequality and productivity of the IPT’s processes. Examples: (number of design changes, cycle time, defect rates, length of teammeetings, etc.) |
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Factors Considered in choosing IPT members include:
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Experience, knowledge, and the ability to work with others. |
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2 generaltypes of issue papers
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1. Information papers do not require or request anyaction by the reader 2. Decision papers are normally routed upward inthe chain of command seeking approval of a recommended course of action |
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When using metrics to assess performance, you must:
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* Identify the purpose of the metric
* Define what will be measured * Baseline the metric * Initiate process improvement activities as needed |
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PPBE process
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DoD’s resource management system and the primary means for the Secretary of Defenseto control allocation of resources
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Identifythe mission and roles of the Joint Requirements Oversight Council (JROC
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Reviews ACAT I/IA prior to Materiel Development Decision; assesses ACATID/IAM programs at Milestones A, B, C, & Full Rate Production DecisionReview |
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Initial Capabilities Document(ICD) |
Identifies a capability gap or set of capabilitygaps that exist in a functional area Describes evaluation of different materiel and non-materiel solutions, andproposes a materiel approach (Captures all analyses) Supports Materiel Development Decision, Analysis of Alternatives, TechnologyMaturation Risk Reduction Strategy, Materiel Solution Analysis, and Milestone A |
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Identify and understand the purpose of the JCIDS requirements lanes. |
- Establishes staffing/ priority for developing a material ornon-material solution for a capabilities gap -Priority based on threat analysis - Deliberate, emergent,urgent |
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Four basic methods used to develop cost estimates |
-Analogy – Comparison of similar systems or components (easiest) -Parametric – Statistical analysis to developcost/performance relationships -Engineering – Detailed “Bottom-up” analysis of all materials,parts, and labor. -Actual costs – Extrapolation based on identical, or nearlyidentical, existing systems (Mostaccurate) |
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Development
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- Cost of all research and development-relatedactivities necessary to design and test the system -Funded with RDT&E appropriations |
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Flyaway
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-Cost of procuring prime mission equipment such as an aircraft or a tank - Funded with Procurement appropriations |
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Weapon System |
- Testing and training equipment - Funded with Procurement appropriations |
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Procurement
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- Funded with Procurement appropriations |
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Program Acquisition
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- Consolidates development, procurement and military construction costs - Funded by RDT&E, Procurement, MILCON, appropriations |
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Operation and Supporting
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-Funded with O&M and MILPERS appropriations |
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Life Cycle
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- Synonymous with Total Ownership Cost (TOC) and represent the cradle-to-grave cost of an acquisition program |
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Identifythe three Science and Technology (S&T) research categories
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1. Basic Research 2. Applied Research 3. Advanced Technology Development |
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Goals may be product, process, and team performance related
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What is the performance of the IPT based on?
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Based on a solid team foundation, team principles, team processes, and team dynamics |
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Eight steps for assembling effective IPTs include
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2. Organize/Staff the team 3. Form the Team 4. Establish Team direction 5. Develop a Plan of Action 6. Execute 7. Control 8. Close-out |
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IPT Roles and Responsibilities should be based on what? |
The individual's training, experience, capabilities, and workload should be considered
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Performance of the IPT is based on... |
Solid Team Foundation, Team Principles, Team Processes, and team dynamics |
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Factors in choosing IPT members include: |
Experience, knowledge, and the ability to work with others |
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2 general types of issue papers: |
1. Information 2. Decision paper |
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Understand that the planning Phase activities culminate in the publication of the Defense Programming Guidance (DPG), as a result of planning efforts by the Joint Staff, OSD, and the Services/Agencies
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Understand that the Future Years Defense Program (FYDP) is a computerized database used to summarize:
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- Personnel strength - Financial resources of DoD as the budget is developed and refined |
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Understand the difference between the Program Objective Memorandum (POM) and the Budget Estimate Submission (BES)
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BES - DOD level and only current year |
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Obligation
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A legal reservation of funds |
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Commitment |
An administrative reservation of funds |
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Budget Authority |
the Authority granted by appropriation law to enter into obligations that will result in immediate or future outlays
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Expired funds
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Funds remain in an "expired account" for 5 years after obligation periods ends |
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Cancelled funds |
After 5 year "expired" period has passed, the funds are cancelled and cannot be used |
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Understand that Congress recognizes the need for some flexibility in budget execution, and provides DOD with a method to make limited changes in its appropriated funding |
Reprogramming |
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Permits the use of funds for purposes other than those intended by Congress at the time originally appropriated
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Reprogramming
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Most reprogramming actions are approved at the Service or agency level using below threshold reprogramming
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Below threshold reprogramming |
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How long do funds stay in an expired account?
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5 years |
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Any remaining outlay requirements after funds have been cancelled must be paid for using current year funds
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Outlay requirements |
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Life Cycle Cost |
The total cost to the government for a system over its entire life, from beginning to end, including Program Acquisition cost, Operating and Support cost, and disposal cost
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Cost Assessment and Program Evaluation
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The CAPE prepares a separate and distinct cost estimate on MDAP/MAIS programs known as the Independent Cost Estimate. |
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4 methods used to develop cost estimates
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2. Parametric 3. Engineering 4. Actual Costs |
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Analogy |
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Parametric |
Statistical analysis to develop cost/performance relationships |
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Engineering |
Detailed "Bottom-up" analysis of all materials, parts, and labor |
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Actual Costs |
Extrapolation based on identical, or nearly identical, existing systems (most accurate) |
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Learning Curve |
Theory that as the quantity of a product produced doubles, the recurring cost per unit decreases at a fixed rate or constant percentage. |
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An acquisition process intended to integrate proven successful business related practices with promising new DoD initiatives to obtain superior, yet reasonably priced, warfighting capabilities
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CAIV
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Fact Finding includes:
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Technical, cost, and Price Analysis |
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One indicator of the financial health of an offeror is their__________________
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Profitability Ratios |
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The income statement shows the result of the company's business activities over a period of time, expressed as income. |
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