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45 Cards in this Set

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What are the characteristics that define a Project?
A project is,
a. Temporary as it has a definite beginning and end
Unique as it results in a unique product or service, and
c. Progressively elaborated
It is defined as a temporary endeavor undertaken to create a unique product,service, or result.
What are the Project deliverables?
Product, Services or Results.
What does Progressive Elaboration mean?
It means developing in steps and continuing in increments
What is the difference between -- Project Lifecycle and Project Management Lifecycle?
Project Lifecycle defines what needs to be done to do the work while Project Management Lifecycle defines what needs to be done to manage the work.
What are the similarities between project and operation?
The following are the common characteristics between project and operation,
- Performed by people
Constrained by limited resources
- Planned, executed and controlled
What is the major difference between Project and operations?
The main differences are,
Operations are ongoing and repetitive, while projects are temporary and unique.
The purpose of a project is to attain its objective and then terminate. Conversely, the objective of an ongoing operation is to sustain the business.
The project concludes when its specific objectives have been attained, while operations adopt a new set of objectives and the work continues.
Define Project Management?
Project management is the application of knowledge, skills, tools and techniques to project activities to meet project requirements.
Define the Process groups in Project Management?
Initiating, Planning, Executing, Monitoring and Control and Closing
State the nine knowledge areas?
- Project Integration Management
- Project Scope Management
- Project Time Management
- Project Cost Management
- Project Quality Management
- Project Human Resources Management
- Project Procurement Management
- Project Risk Management
- Project Communications Management
What is “triple constraint” for Project management?
Scope
Time
Cost
Quality
Customer satisfaction
How can we balance the Project Quality?
By providing the product, service or result within scope, on time, and within budget, we can assure the Project Quality,
What is a Program?
A program is a group of related projects managed in a coordinated way
What is Portfolio management?
A portfolio is a collection of projects or programs and other work that are grouped together to facilitate effective management of that work to meet strategic business objectives.
What is the difference between programs and portfolio?
Programs are a group of related projects while Portfolio may consist of related or unrelated projects.
Is it necessary that the programs or projects in Portfolio are interrelated or
interdependent?
No. It is not necessary.
What is a PMO?
A project management office (PMO) is an organizational unit to centralize and coordinate the management of projects under its domain.
Is there any difference between “program management office,” “project office,” or “program office.”
No.
What are the synonyms for Phase end reviews?
Phase exits, phase gates or kill points
Define Standard?
A standard is a document established by consensus and approved by a recognized body that provides, for common and repeated use, rules and guidelines or characteristics for activities or their results, aimed at the achievement of the optimum degree of order in a given context.
Define Regulation?
A regulation is a government-imposed requirement, which specifies product, process or service characteristics, including the applicable administrative provisions, with which compliance is mandatory. Building codes are an example of regulations.
During which period are cost and staffing levels low?
At the start and at the end of the project
During which period are cost and staffing levels at a peak?
At an intermediate level of the project
During which period of the project is the level of uncertainty highest?
At the start of the project
During which period is the ability of stakeholders to influence the project at the highest?
At the start of the project
During which period is the cost of changes at the highest?
During the start of the project
Define deliverable?
A measurable, verifiable work product such as a specification, feasibility study report, detailed design document, or working prototype.
Define Stakeholders
Project stakeholders are individuals and organizations that are actively involved in the project, or whose interests may be affected positively or negatively as a result of project execution or project completion.
State examples of stakeholders
Stakeholders can be,
Project Manager
Project team members
Sponsor
Customer
End user
Functional Managers
Vendors
Project Management Office
What is Stakeholder Management
Stakeholder management involves identifying stakeholders and their requirements. It also involves communicating and influencing their requirements.
In which organizational structure does the Project manager has high authority?
Projectized
In Projectized organizational structure, who controls the project budget?
Project manager
In which organizational structure does the Project manager has little authority?
Functional
In which organizational structure does the Functional Manager have high authority
Functional
In which organizational structure, does the team member have two bosses
Matrix organization
In which matrix organization does the Project Manager have more power than the Functional Manager?
Strong Matrix
In which matrix organization does the Functional Manager have more power than the Project Manager?
Weak Matrix
Who is a Project Expeditor
Project Expeditor is a communication coordinator who cannot make or enforce any decisions.
Who is Project Coordinator
Project Coordinator is a coordinator who has little power to make decisions but does not have the authority to enforce the decisions.
What is the difference between Project Expeditor and Project Coordinator
Project coordinator is similar to Project Expeditor except the Coordinator reports to a higher-level manager and has some authority to assign work.
In which type of organization is ‘team building’ the most difficult?
Matrix Organization
Define Initiating Process Group
Defines and authorizes the project or project phase
What is the main output of the Initiation Process
Project Charter
Define Planning Process Group
Defines and refines objectives, and plans the course of action required to attain the objectives and scope that the project was undertaken to address
Define Executing Process Group
Integrates people and other resources to carry out the project management plan for the project
Define Monitoring and Controlling Process Group
Regularly measures and monitors progress to identify variances from the
project management plan so that corrective action can be taken when necessary to meet project objectives.