Z-Chief - Dod 4525.6-M - Ch15 - Administrative Support Guidelines

Front 1

What Chapter of the DOD 4525.6 lists the esponsibilities for commanders, MPO supervisors, postal officers, military postal clerks, postal clerks, mail clerks, and mail orderlies? 330

Back 1

ch 1

Front 2

All personnel conducting mail-handling duties, including Local Nationals, in an area other than a section of an what, shall be designated as a "unit mail clerk" or "unit mail orderly"? 330

Back 2

MPO

Front 3

All personnel conducting mail-handling duties, including Local Nationals,in an area other than a section of an MPO, shall be designated as? 330

Back 3

unit mail clerk" or
"unit mail orderly."

Front 4

Unit mail clerk or unit mail orderly shall meet what qualifications? 330

Back 4

no court martial
punishment under Article 15
civil convictions for theft
alcoholism, drug or sychiatric disorders
been relieved of postal duties
be a US citizen if handling regitered mai.

Front 5

Can Local nationals handle official Registered mail? 331

Back 5

no

Front 6

Non-DOD agencies receiving mail through military postal activities shall designated unit mail clerks on what form? 331

Back 6

DD Form 285

Front 7

Non-DoD agencies receiving mail through military postal activities shall designate unit mail clerks on what form? 331

Back 7

DD Form 285,
"Appointment of Military Postal Clerk,
Unit Mail Clerk or Mail Orderly

Front 8

Unit Commanders or their designated representatives (i.e. assigned unit postal officer or assistant unit postal officer) shall designate what? 331

Back 8

Unit mail clerks

Front 9

Who shall not handle official Registered mail? 331

Back 9

Local nationals

Front 10

Always designate a minimum of how many unit mail clerks? 331

Back 10

2
primary and alternate

Front 11

Who gets a copy of the DD FORM 285 (appointement of military postal clerks)? 332

Back 11

mail clerk or mail orderly
The unit files
servicing postal activity

Front 12

After the designation of selected personnel, the servicing postal activity shall validate all copies of DD Form 285. Validation shall be per what block on the DD Form 285? 332

Back 12

Block 10

Front 13

T/F:
Mail handling personnel shall carry their DD Form 285 when performing mail-handling duties and shall present it when receipting for mail. 332

Back 13

TRUE

Front 14

When designated personnel are relieved, the designating official shall retrieve and destroy the individual's copy of DD Form 285. The designating official shall place the revocation date on the unit copy of the DD Form 285 and retain it on file for how long? 332

Back 14

2 years

Front 15

How often shall Supervisors check PSCs, CMRs, and UMRs to ensure that mail is handled correctly and promptly? 333

Back 15

daily

Front 16

Supervisors should also conduct self-inspections how often? 333

Back 16

weekly

Front 17

Weekly inspections of the PSCs, CMRs, and UMRs by the supervisors should include what? 333

Back 17

Compliance with current postal policies and procedures

Maintenance of directory files and unit postal records
Mailroom security

Front 18

The installation commander's designated representative shall inspect the PSCs in the United States at least? 333

Back 18

quarterly

Front 19

Retain appointment logs for how long in an inactive file the last revocation date on the log? 333

Back 19

2 years

Front 20

When the demands of the military make it impractical or unreasonable for individuals to purchase stamps or MOs(money orders) personally what can be accepted by personnel? 333

Back 20

personal funds

clerks shall provide a cash receipt to the individual from whom the funds are accepted

Front 21

DD Form 1118 is use for what? 334

Back 21

"Unit Mail Clerk's Receipts for Funds and Purchase Record

Front 22

T/F:

Mail clerks or mail orderlies are prohibited from placing stamps, MOs, or funds in envelopes or other Correspondence containers for mailers. 334

Back 22

TRUE

Front 23

T/F
Local nationals appointed as unit mail clerks or mail orderlies are not authorized to purchase stamps or MOs unless the foreign national is an authorized user of the MPS. 334

Back 23

TRUE

Front 24

T/F

Mail service personnel may not remove stamps from mail entrusted to them. 334

Back 24

TRUE

Front 25

The CMRs and UMRs that store official Registered mail overnight shall have an approved security container that meets the requirements for storing what type of material? 334

Back 25

Secret

Front 26

When and why shall undelivered official Registered mail be returned to the servicing post office. 334

Back 26

the following day
If the CMR or UMR does not have the proper container,

Front 27

In which way can maintenance personnel and work details access the PSC, CMR, or UMR? 335

Back 27

when escorted or under
constant surveillance by unit postal personnel

Front 28

T/F

Personal briefcases, Backpacks, paper sacks, or other containers are allowed into areas where mail is processed. 335

Back 28

FALSE

Front 29

Who should be the custodian of the PSC, CMR, or UMR keys and shall keep a current list of those postal personnel issued a key. 335

Back 29

The PSC, CMR, or UMR supervisor

Front 30

Seal each duplicate key and each copy of a combination of the PSC, CMR, or UMR in a separate envelope or Waht PS form? 335

Back 30

PS Form 3977, "Duplicate Key Envelope

Front 31

PS Form 3977. 335

Back 31

Duplicate Key Envelope

Front 32

What type of vehicle equipped with lockable doors will be use to transport mail to and from mail service areas? 336

Back 32

closed-body

Front 33

When a closed-body vehicle is unavailable to transport mail and another kind is used, where should mail clerks or mail orderlies ride? 336

Back 33

the compartment that holds the mail, if practical

Front 34

Do not use what to transport mail? 336

Back 34

Privately Owned Vehicles (POVs)

Front 35

T/F

Privately owned vehicles (POVs) can beuse to transport mail? 336

Back 35

FALSE

Front 36

Additionally, information regarding mail or
postal records can be released only under what circumstances? 336

Back 36

to provide a mail cover attempt to examine, search, or seize the mail or postal records
forced entry occurs to the PSC, CMR, or UMR

mail contains dangerous material

Front 37

Postal and mail handling personnel shall be aware that what can be enclosed in either a parcel or an envelope, with an outward appearance limited only by the imagination of the sender? 337

Back 37

Bomb

Front 38

Who trains postal personnel on procedures for the proper detection and handling of suspected letter and parcel bombs annually? 337

Back 38

OSI-Offices of Special Investigations
Explosive Ordnance, or equivalent office.

Front 39

USPS Poster 26. 338

Back 39

Letter and Package Bomb Indicators

Front 40

T/F
Encourage customers to report dissatisfaction with mail service. 338

Back 40

TRUE

Front 41

When handling complaints and inquiries for postal offenses, answer them within how many days of receipt? 338

Back 41

5

Front 42

All personnel conducting mail-handling duties, including Local Nationals, in an area other than a section of a Military Post Office (MPO), shall be designated as a "unit mail clerk" or as what else? (Page 330)

Back 42

Unit mail orderly

Front 43

Which form will Non-DoD agencies receiving mail through military postal activities designate unit mail clerks on which the servicing military postal activity will provide? (Page 331)

Back 43

DD Form 285

Front 44

After the designation of selected personnel as unit mail clerks, the servicing postal activity shall validate all copies of DD Form 285. Validation shall be per which block on the DD Form 285? (Page 332)

Back 44

10

Front 45

When designated personnel are relieved, the designating official shall retrieve and destroy the individual's copy of DD Form 285. The designating official shall place the revocation date on the unit copy of the DD Form 285 and retain it on file for how many years? (Page 332)

Back 45

2

Front 46

The postal officer, Military POst Office (MPO) supervisor, or a designated representative of the servicing military postal activity shall conduct unannounced inspections of PSCs, CMRs, or UMRs serviced. The agency's postal officer shall inspect non-DoD agencies. The installation commander's designated representative shall inspect the Postal Service Centers (PSCs) in the United States. How often at a minimum should inspections be conducted? (Page 333)

Back 46

Quaterly

Front 47

Provide prompt attention and resolution to complaints. Answer complaints and inquiries within how many days of receipt? (Page 338)

Back 47

5

Front 48

Supervisors shall check PSCs, CMRs, and UMRs how often to ensure that mail is handled correctly and promptly? (Page 333)

Back 48

Daily